Deputy Manager – WaSH & Shelter

INTERSOS is a non-profit humanitarian aid organisation that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 with support from the Italian Federation of Trade Unions, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected.

INTERSOS identifies with the core values of CONCORD, the European Confederation of NGOs; it adheres to international codes of conduct for humanitarian organisations and the values and principles expressed within those codes. INTERSOS is recognised by the Italian Ministry for Foreign Affairs, the European Commission and the principal UN agencies; it is privileged to hold an advisory status with the United Nations Economic and Social Council (ECOSOC).
INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure. The head office in Italy coordinates, supports and monitors the planned activities in the countries of intervention carried out by decentralised offices.

THIS IS A TENTATIVE VACANCY

Job Title          : Deputy Manager – WaSH & Shelter

Reports to       : WaSH and Shelter Manager

Duty Station   : Mount Lebanon

Position Type  : Full Time

Job Purpose:

The deputy Manager – WaSH & Shelter is part of the INTERSOS WaSH/Shelter Team; he/she reports directly to The WASH & Shelter Manager and he/she will coordinate and support the implementation of WASH/Shelter-related activities in areas of intervention ensuring an efficient implementation as well as support the WasH & Shelter Manager with the reporting submissions, management of field staff, monitoring of the activities that will be implemented and in the planning to meet the targets and determinate the challenges.

In particular, the wash and shelter deputy manager will be in charge of the shelter emergency response in Beirut – Mount Lebanon and will be in charge of the rehabilitation of shelter units and common areas.

Generic Duties:

1. Monitor and report on the project activities and ensure compliance with plans and INTERSOS-UNHCR standards
2. Prepare and file relevant documents according to procedures
3. Organize and implement the construction works on the field in coordination with the field staff.
4. Report on the running activities in the implementation areas.
5. Prepare concept notes, MoUs, and monitoring plan for all the related project
6. Support the WASH and Shelter Manager with the preparation of reports, work plans, and any other relevant activities
7. Manage and supervise the Shelter/WASH field Staff
8. Prepare reports and Monitor the implementation of activities with the shelter/WASH team
9. Support the WASH and Shelter Manager with the coordination with other departments (Logistics, Admin, Etc.)
10. Perform any other duties as assigned by the Shelter/WASH Manager.

Specific Duties:

1. Undertake regular field visits to the project sites to provide technical guidance and supervision to the team as well as regularly monitoring the progress of WASH-Shelter activities;
2. Train WASH-Shelter Team in the use of the various standards and the technical templates including bill of quantities, bill of materials, and technical reporting templates as well as on data entry and analysis;
3. Participate in the design of tools to be used by the Wash/Shelter team.
4. Coordinate with various Intersos staff at field level on planning and implementing program activities.
5. Supervise and carry out the implementation of shelter/Wash support activities, including but not limited to rehabilitation and construction of shelters.
6. Work with the WASH/Shelter Manager on the implementation of projects including beneficiaries’ selection, meeting with refugee and host communities, assessments, distribution, monitoring, etc Inspect on daily basis construction activities at each site to ensure adherence to agreed standards and processes.
7. Ensure project documents are properly filed and kept secured.
8. Act responsibly and communicates respectfully with Landlords to give a clear and accurate picture of the households’ past, current and future situation.
9. Produce weekly/daily progress reports on the field activities, contract status and beneficiary participation as required
10. Ensure respect of security rules and report immediately to the WASH/Shelter Manager
11. Identification and referrals of needs and potential new beneficiaries to the WASH/Shelter Manager
12. Participate actively and constructively in team meetings.
13. Respond to donor requests for special cases which need individual attention and follow their progress.
14. Develop external relationships with municipalities, beneficiaries, contractors, ministries, regional water establishments and other relevant stakeholders.
15. Support drafting all necessary project documents, including but not limited to project proposals, MoUs, work plans, procurement plans, spending plans, risk matrices, progress reports, etc.
16. Contribute to the development of technical designs, drawings, Bill of Quantities and other technical documentation necessary for project realization and quality assurance.
17. Support the Logistics department on tendering process and suppliers’ selection, and review contractors and suppliers’ tender specifications.
18. Supervise contractor work during the implementation phase, ensuring high quality implementation
19. Coordinate with Security department on the access of new areas of intervention.
20. Follow up the progress of the implementation in order to prepare the related documents for the payment as per contract agreement.
21. Plan the daily and weekly activities of Field Team
22. Perform any other task assigned by management to the level of the job.

 Competencies: (Knowledge, Skills & Abilities)

Professional Competencies:

• Minimum 5 years of relevant work experience.
• Experience in monitoring construction and managing contractors is highly desirable.
• Experience in community-based approaches to construction.
• Familiarity with the minimum construction standards for SSB (eg., Shelter Sector Standards in Lebanon).
• MS proficiency (word, excel, PowerPoint etc.)
• AutoCAD.
• Experience in conducting surveys, managing data and statistics is desirable.
• Experience in drafting concept notes, proposals, Memorandum of understanding.
• Monitoring and reporting skills.
• Negotiation skills, (Contractors, Suppliers, Municipalities, Landlords).
• Knowledge of the NGO operations and the dynamics of the humanitarian sector is a plus.
• Time management skills
• Management Skills (staff and project implementation)

Behavioural competencies:

• Teamwork
• Excellent Communication & Negotiation Skills
• Planning and Organizing
• Flexibility and adaptability
• Initiative
• Problem solving and decision making
• Strategic vision
• Leadership: developing and motivating staffs
• Driving and achieving results
• Humanitarian motivation and commitment to INTERSOS values
• Respect of Intersos policies and procedures