VN10705 Project Coordinator and Facilitator - Refugees (Canadian Orientation Abroad (COA) - G6

Organizational Context and Scope:

Under the administrative supervision of the IOM COM and the overall programmatic supervision of the Geneva-based Canadian Orientation Abroad Global Programme Manager, the Project Coordinator and Facilitator - Refugees will be responsible for the following functions:

Responsibilities and Accountabilities:

1. Coordinate pre-departure orientation activities in Lebanon.

2. Coordinate the preparation of COA annual site budgets with the IOM Lebanon RMO team and, in coordination with COA Manila accounting team, monitor COA expenditures on a monthly basis.

3. Participate in official meetings at IOM, at the Canadian Embassy and with any other visiting stakeholders and promote COA Pre-Departure Orientation activities. 

4. Manage COA staff in the distribution of workloads and activities.

5. Plan COA adult and youth sessions and activities for all eligible refugee participants (all categories) in coordination with IOM MHD and Movement departments in (country) and in Lebanon and with IRCC (Lebanon), if necessary.

6. In follow-up with the Canadian Orientation Abroad Adult Curriculum and Youth Curriculum objectives, develop and/or adapt new activities in accordance with the Adult Refugee and Youth Refugee Training Activities Toolbox. 

7. Oversee the registration, prepare monthly training schedules, follow up with refugees and with various IOM departments such as security, accounting, procurement for the preparation, delivery and closing of COA sessions.

8. Lead the delivery of Pre-Departure Orientation (PDO) sessions for Canada-bound refugees (only), both within Lebanon as well as throughout the region, if required.

9. Initiate all administrative decisions in coordination with the receiving IOM mission, prepare mobile training budgets and seek approval from programmatic supervisor, identify refugee facilitator for mobile mission, schedule sessions, initiate shipments of training materials to the specific training country and follow up with diplomatic customs’ clearance. 

10. Ensure the accuracy of all COA content, research and update documents and other resources whenever necessary.

11. Write and submit reports following COA TDY missions out of (COA site location).

12. Complete iCARE reports (quarterly), gather statistical data (in coordination with Canadian Embassy, COA Statistics team in Manila and COA Ottawa office), and upload on the shared folders.

13. Submit, if required, Canadian Orientation Abroad monthly summary of sessions to Admin/Finance and Public Information Departments in IOM Beirut.

14. Develop training materials, visual aids, and maintain learning walls (in the training room) which support the objectives of the Canadian Orientation Abroad curriculum.

15. Take the necessary actions to adapt all activities to the language of the participants.

16. Research and write success stories for the iCARE report and for the COA Newsletters.

17. Maintain inventories of all equipment and instructional supplies.

18. Order replenishment of materials in direct consultation with the Canadian Orientation Abroad Programme Manager and the supply-chain resource staff in COA Manila. 

19. Undertake duty travel as necessary.

20. Perform other duties as may be requested from time to time.  

Required Qualifications and Experience:

Education:

• Bachelor’s Degree in Teaching with at least four years of relevant work experience; or,
• High-school diploma with at least six years of relevant work experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience:

• Experience working in cross-cultural settings.
• Empathy towards refugees and their predicament.
• Experience in working with statistics and writing lesson plans.
• Mature individual able to pay attention to detail and submit reports as required
• IOM Functional Competencies required:  Effective Communicator, successful negotiation, creative analytical thinker, active learner, strong team player and cross-cultural facilitator.

Skills:

• Solid computer skills, including proficiency in MS Office Packages (Office, Excel, Power Point, Outlook), Internet and E-mail.

Languages:

For all applicants, fluency in English and Arabic is required (oral and written). Working knowledge of French is desirable.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes:

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.

4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.

5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

7. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.

APPLY HERE!

Applications received through email will not be considered.

For any technical concerns, please email beyvacancy@iom.int