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The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the world’s largest volunteer-based humanitarian network. The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement. The overall aim of the IFRC is to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during, and after disasters, health emergencies, and other crises.
The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies. The Secretariat’s focus includes providing support to the IFRC governance mechanisms, setting norms, and standards, providing guidance, ensuring consistency, coordination, and accountability for performance, knowledge sharing, promoting collaboration within, and respect for the RCRC Movement, and expanding engagement with partners. The Secretariat’s headquarter is organized in three divisions: (i) Partnerships, including Movement and Membership. (ii) Programs and Operations, and (iii) Management. The Secretariat has five regional offices, as follows: the Americas (Panama City), Africa (Nairobi), Asia/Pacific (Kuala Lumpur), Europe (Budapest), the Middle East, and North Africa (Beirut).
It is the IFRC’s mandate to take the lead in humanitarian support operations as an effect of natural disasters on international scales or when the National Society requests international support. In such cases, surge deployments are organized by the Secretariat to ensure necessary technical support and coordination.
Reporting to the Head of Finance and Administration, the Finance Coordinator is the senior financial professional in operation. He/she may be deployed to different locations, where humanitarian response operations require. Specifications on the deployment will be shared in separate terms of reference from the surge team.
The Finance Advisor is responsible for providing accounting services, ensuring internal sound control, budgeting, financial reporting, training, and providing advice to relevant stakeholders within an overall financial management structure, which is related to the operations.
In close cooperation with the Head of DCPRR Unit, the Finance Advisor , under the supervision of the Head of the Office and the Regional Finance and Administration Unit, will be in charge of IFRC budgeting & financial planning, financial management and monitoring of income and expenditure for all the Federation programs under the Emergency Appeal/Country plans deployed to support.
In addition to the accounting services, the post holder will provide general support and advice to program managers on all program-related financial issues from the budgeting to the final evaluation of the office and offer efficient business management.
Job duties and responsibilities
Risk Management & Internal Controls
- Ensure that a rigorous internal control environment is maintained, including ensuring proper segregation of duties.
- Ensure that all spending is within the approved ceiling, and no cases of expenses above budget/approved limit occur at the project/account group level. Ensure that all expenditure is valid and complies with the IFRC procedures and reject any payment requests or working advance clearances for non-compliant expenses.
- Ensure project agreements are in place for all national society working advance, cash transfer, and transfer of funds, follow up on dormant working advances and ensure the flow of expenditure clearance.
- Support the implementation of finance policies, processes, and procedures.
- Support the implementation of internal and external audit recommendations.
- Ensure that a financial risk assessment for project proposals.
Financial Management and Controllership
- Manage assigned office’s funds and financial assets to under the overall direction of the Head of the Office and the Head of Finance and Administration (if it is required)
- Manage the monthly business cycle, within the deadlines, without significant error, and maintain the accuracy of the numbers, resulting in satisfactory audit reports and positive evaluations of the financial aspects of the operations.
- Record and report separately on Emergency Appeal operation financial commitments (external Memorandum of understanding, pipeline purchase orders, program commitments, and others)
- Monitor and follow up on the emergency appeal income and pledges, identify overdue pledge payments, and timely indicate underspending and the requirements for possible time frame extensions. Ensure meeting all donor reporting requirements (financial) within the deadlines, and the accuracy, integrity, and timeliness of the reports are maintained. Close any dormant projects.
- Act as Finance Controller to safeguard the Federation’s legal obligation and commitments and make logical and financially sound decisions. Track donor balances and ensure appropriate coding of expenses.
- Provide comprehensive technical review/and advise on donor grants and proposals to senior management and the Partnership Resource Development (PRD) colleagues before signing of the agreement. Finance validation is a crucial part of concluding the contracts.
- Coordinate the preparation of operating budgets for the emergency appeal.
- Manage the Budgeting Cycle (Appeal, Operating Budgets, and approved ceilings) and ensure detailed, realistic, and achievable budgets.
- Provide advice to managers on budgetary matters.
- Manage the day-to-day validating of transactions following established procedures.
- Provide expertise and guidance to project management on an ad hoc basis on financial management matters about operations and programs.
- Monitor financial key performance indicators every month and provide advice and instruction to managers as to how to improve.
- Prepare financial reports for management purposes.
- Prepare donor financial reports, on an ad hoc, as required basis.
- Support program and year-end audits.
- Effectively manage the funds available for programs and operations consistent with organizational policies and to minimize the risk of loss.
- Validate accurate and timely requests for transfers to National Societies.
- Represent the IFRC on an ad hoc basis at meetings with members and donors.
- Maintain regular and proactive dialogue with internal and external stakeholders with regards to relevant finance & administration management matters.
Training and Team Management
- Liaise closely with the Head of Finance and Administration, keeping him/her updated of all significant financial and administrative issues about the emergency appeal and seek advice/input/instruction as required.
- Be proactive and customer-focused on the work, resolve problems and suggest solutions, drive the processes forward, seek assistance from the appropriate sources, and encourage the Finance and Administration Function to be an integral part of Operations Management.
- Provide/coordinate training on financial and administrative management matters for various stakeholders as requested/required.
- Travel to the CCST/CO and National Societies to provide technical support.
National Society Development
- Supporting, as necessary, member National Society capacity strengthening and development in matters of expertise (i.e., administration, records keeping, accounting, financial reporting, and financial management).
- Relevant University or master’s degree in Administration, financial management accounting - required
- Professional qualification in finance or accounting - required
- Relevant training or coursework in one or more core areas, e.g., Financial, Administration and HR management (emergency operation, finance, risk management, audit) - preferred
- IMPACT, Basic Coordinators Training Course or equivalent knowledge - preferred
- Minimum 5 years of prior professional experience in accounting and finance management, office administration, management function - required
- Minimum 3 years of prior experience working with the IFRC, in a finance function, preferably in an emergency response setting - preferred
- Experience in working in an international environment, preferably with the United Nations or similar organization - preferred
- Experience in managing & supporting staff - preferred
- Experience of supporting an RC/RC society on finance management and computerized financial systems - preferred
- Extensive experience of budget preparations, cash-flow statements & financial plans, preferably with IFRC - required
- Experience in emergency response setting - preferred
- Extensive experience in writing narrative & financial reports - required
Knowledge and Skills
- In good mental & physical health, high level of stress tolerance - required
- Advanced skills in computers (Windows, spreadsheets, accounting packages, and word processing) - required
- Knowledge and experience of Business Objects, CODA & Fed Budget - required
- Experience of and ability to use manual accounting systems - preferred
- Strong skills in training and developing staff - required
- Experience to the International Red Cross & Red Crescent Movement - preferred
- Strong organizational skills, methodological and logical approach to tasks and problem solving - required
- Excellent presentation, facilitation, and note-taking skills - required
- Ability to organize, analyze and synthesize large amounts of information - required
- Ability to manage complex and sensitive relationships with partner organizations - required
- Fluently spoken and written Arabic, and English - required
- Good command of another IFRC official language (French) - preferred
- Meticulous attention to detail. Accountability, Integrity, Professionalism
- Interpersonal skills
- Positive approach
- Flexible personality