Requires a Cover Letter?: 
yes
Application Submissions Guideline: 

Interrested candidates are invited to send their CV and their cover letter to:

[email protected]

and mention the subject HR officer - MA

Contact Person Name: 
Rita HABIB
Contact Person Position: 
HR Manager
Contact Person Email: 
Description: 

THE ORGANIZATION:

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.

 

Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion is an independent and impartial aid and development organization with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

 

For further information about the association: www.hi.org

 

OBJECTIVE OF THE POSITION:

Carry out efficient and adequate administration of the national and expatriate human resources implemented in the country, follow up and monitor the right implementation of HI policies and procedures within legal framework.

Location: Toula Batroun with movement to Beirut

Working hours: Monday till Thursday from 10:00 till 17:00

 

Responsibilities

 

 

 

Responsibility 1: Carry out the administrative management of the national personnel of the area

Aim: Ensure that national staff files are complete and staff information is followed-up

Benchmark: Quality of payroll preparations, conformity with legal provisions and internal procedures, adherence to deadlines, quality of monitoring charts

Activities:

  • Update and follow up the national staff contracts and database
  • Prepare national staff payroll in coordination with the HR Manager
  • Update and follow up the national staff leave
  • Prepare social security declarations for social security department and income tax declarations for ministry of finance
  • Follow up on health insurance registration (employee in and out)
  • Follow up and solve any case with the health insurance company
  • Ensure appropriate filing of national staff document
  • Draw up employment contract and amendment of contract
  • Ensure the filing of all contracts and Job descriptions
  • Follow up POL for national staff / freelance worker
  • Constitute and keep updated staff files for national personnel and freelancers
  • Maintain updated the staff register or any other legally required records
  • Ensure health care coverage and monitor the provided service
  • Provide administration of individual records for national personnel.
  • Follow up on national staff appraisal with managers
  • File appraisals in individual files
  • Maintain a staff register or any other legally required records
  • Assist in the preparation of the monthly and annual report, in addition to any other required report

 

Responsibility 2: Assist the HR Manager in the management of recruitment, training and appraisals processes

Aim: Ensure adherence to HR processes within the established timeframes

Benchmarks: Quality of the organisation of recruitment process, quality of support in the management of processes, reactivity and conformity with deadlines

Activities:

 

Recruitment

  • Follow-up and update the recruitment file, procedures and tools been used for recruiting. 
  • Prepare the vacancy announcement and publication
  • Perform the first screening of the CVs
  • Contact candidates for tests and interviews
  • Organise the required arrangement for the test, prepare the schedule and share it with the recruitment panel
  • Communicate with unsuccessful candidates and inform the successful candidate and send the offer
  • Take references and communicate with them
  • Update the recruitment table for national staff
  • Prepare induction plan in collaboration with the line manage
  • Liaise with the Line Manager and the several departments to ensure the proper integration of the new employee;
  • Ensure that any new employees are aware of their rights and duties towards HI: induction, procedures, etc.
  • Implement all steps concerning HR management and follow up: amendments of contracts, promotions, JD update etc.;
  • Archive recruitment files;
  • Compile and share the recruitment monitoring table with the HR Manager according to deadlines;

 

Appraisal

  • Under the supervision of the HR Manager, support in the implementation of the annual appraisal process, compile the results and share them with HRM
  • Follow up on national staff appraisal with managers
  • Assist with the organisation of appraisals campaigns,
  • Propose improvements and recommendation to the evaluation process and tools;
  • Ensure the end of probation appraisal is completed;
  • File and archive all appraisal documents and results;

 

Training

  • Compile and draft the area’s annual training plan following the appraisal results
  • Share the agreed and validated training plan with the managers
  • Implement the validated training plan;
  • Identify training providers in collaboration with the logistics department;
  • Draft specifications and terms of reference for any training courses planned in collaboration with line managers;
  • Evaluate training actions;
  • Share the training plan with the HRM according to deadlines.

 

Responsibility 3: Ensure the communication and liaison on all HR matters internally and with external partners

Objective: Ensure that all staff are aware of the processes and obligations, ensure the corresponding monitoring files and documents are up-to-date

Benchmark: HI legal status in norms with the country context; no delays nor penalties;

 

NSSF & MoF

  • Ensure employees and their relatives are properly registered by submitting appropriate forms;
  • Ensure the employees’ files are up-to-date and renewed on yearly basis (by October);
  • Prepare the declarations of new and terminated employees;
  • Keep the original registration documents properly archived;
  • Follow up on end of service indemnities settlements;
  • Follow up on monthly, quarterly and annual declarations submission and payments;
  • Assist and train on forms filling and processes;

 

Private insurance company

  • Compile, update and share the employees’ and their relative’s information with the insurance company in collaboration with the HRM
  • Collect, send and monitor medical claims submission, confirmation and reimbursement;
  • Ensure all staff dispose of a work accident cover active from their 1st employment date;
  • Ensure the management team as well all employees are aware and trained on the medical scheme;
  • Update files and share the necessary templates with the administrative team at sites;
  • Ensure the files are up-to-date and the templates are available on sites;

 

Coordination and reporting

  • Keep the area’s organizational chart, general and security contact lists up to date; Communicate it on monthly basis with the coordination;
  • Facilitate communication with and diffuse updates to employees on all HR matters;
  • Write and update documents covering all the HR and administrative procedures such as memos and/or internal notes as per the HRM guidance;
  • Compile reports prepared at sites, share it with the HRM and give feedbacks;

 

 

Assist the HR manager in any other tasks that may not be described in the Job description and yet may participate to the achievement of the settled objectives within the individual action plan.

 

Confidentiality is required in all these responsibilities.

 

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

 

EDUCATION AND EXPERIENCE:

  • Degree in Human resources management or any related field
  • Minimum of 3 years of experience in Human resources.
  • Previous work experience with I/NGO.
  • Payroll management
  • Personnel administration
  • Familiarity with expatriate employment terms and conditions of engagement
  • Management of a recruitment process
  • Implementation of training plan
  • Legal knowledge of employment legislation and social law
  • Fluent in English and Arabic (French a plus)
  • Excellent communication, diplomacy and negotiation skills
  • Good organizational skills
  • Good oral, written communication and presentation skills
  • Autonomous in using the basic functionalities of Microsoft Office; Word, PowerPoint, Outlook
  • Excellent typing skills especially in Arabic

 

 

PROFESSIONAL STANDARDS:

 

HI workers must adhere to the values and principles outlined in HI Code of conduct.  In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.

 

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

 

Basic salary range for the position : The HR officer is going to be paid according to the experience and to HI salary Grid.

Basic Salary range between USD 880 – USD 960

 

Closing date: 15/08/2020

Only shortlisted candidates will be contacted.

Application should include CV and motivation letter. Incomplete motivation letters and applications received after the deadline will not be considered.

Interested candidates send their CV to [email protected]  with the subject HR Officer - MA

Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Last modified: 
03 Aug, 2020
Intervention Sector(s):
Development, Disability, Education, Mental Health, Mines/UXO Clearance
Application Deadline:
Saturday, 15 August 2020
Contract Type:
Part Time
Period of Employment:
12 months
Salary
According to HI salary grid in Lebanon between 880$ and 960$ based on the candidate experience
Salary Range:
800 to 1200 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
University degree in human resources management
Experience Requirements:
2 to 3 years
Arabic Language:
Excellent
English Language:
Excellent
French Language:
Very Good
Country/City: 
  • Lebanon
  • North Lebanon
  • Batroun
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