Cashier- Part Time

Mission:

Under the hierarchical responsibility of the Finance Manager of Lebanon Mission, and in collaboration with the other departments of the mission and the regional office, the cashier is responsible to manage inflow and out flow of cash in the mission. Ensures the quality of the accountancy documents and the archiving. 

Location: Beirut

Contract Type: Part Time

Reports to: Finance Manager Lebanon Mission

Interacts with:

 • Internally: Project Managers, Project teams, and Support Services team.

· Externally: Banks, External stakeholders, Partners, and beneficiaries.

Missions / Responsibilities

Responsibility 1: To verify the compliance of accounting documents with HI procedures prior to proceeding with payment.

• Receiving and checking the justification documents for the accountancy, including validity and correctness of calculation of the invoices
• Making sure the financial commitment procedure is respected while checking that the expenses authorizations or the reconciliation visa has been properly signed by the person in charge
• Validating and stamping the accounting documents for the payment requests or advance requests or sign the receipt for inflows
• In case of non-conformity, support the requester to adjust the needed documentation.
• Translating the documents when not done initially
• Submitting the documentation to the mission accountant on daily basis for the entries in the software

Responsibility 2: To implement internal control roles designated to the position

• Ensuring the respect and implementation of HI financial standards in its area of work.
• Being vigilant to identify internal control risk and report to line manager if such case occurs
• Receive the authorizations for payments from designated budget manager
• Applying the service advance rules and updating the cash advances

Responsibility 3: Treasury Management

3.1 To carry out payments by cash and bank on timely basis as required

• Processing the payments and reception of cash/transfers during appropriate hours and in the field if needed
• Preparing the cheques for payments and ensuring they are dully signed by the authorized persons.
• Preparing the payments by e-banking and ensuring authorization by authorized persons.
• Registers the entries in the logbook for each operation and controlling the coherence between the log book and HI procedures
• Ensuring there is no cash shortage by anticipating cash withdrawal, informing the line manager to prepare the withdrawal request.
• Performing weekly and monthly cash counts with the finance manager and with other designated persons
• To provide monthly bank statement on time to the mission accountant for bank reconciliation

3.2 To archive accounting documents following HI standard

• Archiving of hard copies for treasury and accountancy documents on a monthly basis
• Printing of accounting vouchers for scanning on a monthly basis
• Scanning the invoices and supporting documents and uploading in scan-it on a monthly basis

3.3 To implement security procedures for cash management

• As soon as possible informing the line manager in case of incident or potential incident in his/her field of expertise
• Following security instructions in performing her/ his duty
• Being vigilant to ensuring the security of the cash at all times.

Other:

• Ensure the registration of the entries in the system during the absence of the accountant upon request.
• Preparation, control and import of data into the financial system when needed
• Contribute to the management of taxes/VAT exemptions upon request
• Assist his/her line manager in any other tasks that may not be included in this job description

Confidentiality is required in all these responsibilities.

Movements to the field are requested upon request

Note that this job description must remain flexible; to respond to additional tasks or changes as identified by the line manager.

EDUCATION AND EXPERIENCE:

• University graduate in accounting
• 2 years minimum of experience in a similar setting
• Proven accounting experience
• English language is mandatory

Skills:

• Rigorous and flexible
• Capacity to work under pressure and respect deadlines
• Have a sense of diplomacy and negotiation
• High sense of confidentiality

PROFESSIONAL STANDARDS:

HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child. Safeguarding, Anti-fraud, bribery, and corruption.

Handicap International is an equal opportunity employer and particularly welcomes applications from woman and persons with disabilities.

Basic salary for the position: The Cashier part time position is going to be paid according to HI salary Grid. Basic Salary: 590 USD.

Application should include CV and motivation letter. Applications submitted without titles and cover letters will be disregarded.

Interested candidates in the position send their CV Writing in the subject “Cashier 2023” to the following e-mail address [email protected]   The deadline for submission is 26/03/2023.

Only shortlisted candidates will be contacted.