Office Admin and Projects Assistant
Hivos in Lebanon seeks qualified candidates for the position of
Vacancy Name: Office Admin and Projects Assistant
Number of hours: 20 hours per week with possibility to extend later to 36 hours
Region: Middle East & North Africa
Office Location: Beirut
Deadline: 19 January 2018
Please submit a letter of motivation and resume (PDF Format) in English to Hivos via e-mail to [email protected] with the reference code 400-18
Do you have experience with financial management and business administration experience? Do you have good analytical skills and good communication skills? Do you like to work in a diverse and international work environment? Do you like to do financial management in challenging environments and do you like to travel abroad?
Job context
For our office in Beirut Hivos is seeking a suitable candidate to fill the vacancy of Office Admin and Project Assistant. The position is for 20 hours per week with the possibility to be increased with more hours per week pending approval of funding for new projects.
Your responsibilities
As a Project Assistant, you are assisting project officers, project managers and financial officer with operational, logistical, organisational and administrative work, including:
Administrative and financial tasks:
Assisting project officers with administration of project contracts and checking correctness and completeness of contracts
Monitoring and administration of receipt of projects reporting
Preparation of administration for payments to project partners and consultants
Preparing, organizing and servicing meetings (logistics, agenda, minute taking)
Ensuring that Hivos corporate identity is maintained in mailings and publications
Archiving of project documents (electronically and hard copies)
Answering calls, taking messages and handling email correspondence
Logging and processing invoices and expenses
Logistical and operational tasks:
Organising and booking visa, venues, transport, accommodation and other logistical requirements for workshops, trainings and duty trips for Hivos staff and Hivos organised interventions
Hospitality and organisation related work for participants of Hivos organised workshops and meetings.
Organisation of the office in Beirut, including timely payments of office operational costs (for a.o. communications and facilities)
You are answerable to the Programme Director Middle East and North Africa.
Your profile
We are looking for a Project Assistant with at least 2 years of experiences of working in complex environments, preferably in an international environment. You have excellent command in MS Office. You are an accurate and customer orientated team player who is cooperative and able to communicate in both English and Arabic. You have strong organizational skills. You show initiative by improving work processes and engage in quality improvement projects and activities.
What we offer
We offer a stimulating work environment in a professional international organization with very dedicated staff. Employment is offered as soon as possible for the period of one year with a probation period of 1 month. Extension is possible, depending on performance and availability of funding. Your salary will depend on experience and relevant education and based on Hivos Lebanese scale 8.
Hivos is an international organisation that opposes discrimination, inequality, abuse of power and the unsustainable use of our planet’s resources. Its Middle East and North Africa programme contributes to a democratic societies with respect for human rights and equal opportunities for all citizens.
Want to know more?
For more information about this position, you can contact Doreen Khoury or Rony Al Assaad at the Hivos Lebanon office in Beirut via [email protected]
Acquisition based on this vacancy is not appreciated.
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.