Requires a Cover Letter?: 
yes
Application Submissions Guideline: 

 Interested candidates are kindly requested to send their application/motivation letter and CV per email at [email protected] maximum by 08.10.2020. Please indicate the exact position you are applying for (Admin & Finance Officer - PVAWG) when applying, otherwise your resume will not be considered.

 GIZ is committed to gender balance and diversity without distinction as to race, sex, or religion, and without discrimination of persons with disabilities. 

Contact Person Email: 
Description: 

Job Profile

  1. Required qualifications, competences and experience

Formal Education

  • University Degree (preferred in Business Administration, Finance or similar)

Professional Experience

  • At least 5 years of pertinent experienceof which at least 3 years of experience with donor-funded projects (NGOs, INGOs, etc.)
  • in-depth understanding of financial planning and accounting; broad experience of project’s financial management and administration
  • Knowledge of office management systems and procedures
  • Working experience with/in a public administration and or municipality is a plus

Other knowledge, additional competences

  • Arabic native speaker, very good knowledge of English language; German is a plus.
  • Good working knowledge of ITC technologies and related software (e.g. Outlook, internet applications) etc.  and computer applications (e.g. MS Office, Excel, Power Point)
  • Gender sensitivity expected (training in Gender Mainstreaming is a plus)
  • Ability to work autonomously and attention to detail, while keeping the overall framework in mind
  • Excellent time management skills and the ability to prioritize work
  • Strong problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Strong team player; very good interpersonal skills, sound ability to work with a multi-cultural team
  • Well organized, solution-oriented, high level of independence, pro-active, reliable and innovative
  • Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management
  • Ability to travel inside Lebanon

    Responsibilities

The position holder is responsible for:

  • Managing the project office
  • Ensuring the financial administration and monitoring of the P-VAWG project in Lebanon in compliance with all relevant financial and administrative regulations (GIZ’s rules and regulations, internal control manual, Lebanese law etc.)
  • Provide capacity development and advisory services to partners on financial management in compliance with all relevant financial and administrative regulations (GIZ’s rules and regulations, internal control manual, Lebanese law etc.)
  • Ensuring smooth functioning management of financial administration, such as cash withdrawal and preparing and verifying vouchers in line with GIZ standard procedures and systems/programs and in accordance with the signed authorization agreements
  • Ensuring good communication, effective coordination and flow of information within the project and with work partners, other institutions and the GIZ country office
  • Ensuring systematic filing of project documents in line with GIZ filing rules and regulations
  • Treating information confidentially, especially in the area of personnel and finance.
  • Assisting the program with events, reporting, PR, logistics, office management and other administrative tasks
  • Supports the procurement of goods and services for the project according to GIZ rules and regulations
  • Updating the inventory list using the related GIZ software

In this context, the position holder fulfils the following tasks:

  1. Tasks
  1. Financial responsibilities
  • Coordinates regularly with GIZ Country Office for payments, bookkeeping and other finance aspects
  • Receives and checks all project invoices according to contracts and makes sure they are aligned with the contracts’ clauses and terms, in coordination with the management, technical advisors and selected partners
  • Prepares all project vouchers, documentations and annexes to be transferred to the GIZ Office for payment
  • Coordinates internal control sessions according to the internal control manual conducted by GIZ Office Lebanon and GIZ HQ Audit Unit; follows up on recommendations of internal control reports
  • Ensures that all receipts/vouchers needed for the accounting are submitted on time by local partners and team.
  • Supports contracting partners and others with training on financial handling, elaborating budgets etc…
  • Follows up on grant agreements, financing agreements, local subsidies and conducts eligibility checks of new potential partners
  • Follows up on financial monitoring of consultants’ services and contracts
  • Supports cash flow planning and follows up and monitors the aggregated expenditures planning list
  • Supports the month end closing with the office

 

  1. Office Management and Administrative responsibilities
  • Handles and keeps updated project inventory list using GIZ system
  • Supports in PR and internal as well as external communication
  • Ensures and prepares invoices/receipts and submits them to the project manager for signature and to the office for payment
  • Organises administrative and logistical aspects of activities
  • Supports team members and selected partners with travel arrangements and cost settlement
  • Conducts regular office duties (e.g. relevant correspondence in Arabic and English, receiving visitors and answering queries on project related issues).
  • Responsible for systematically filing documents and updating the soft and hard copy project files
  • Prepares and organises information materials and documentation, as needed
  • Participates in internal and external (team) meetings, including writing minutes, as needed
  • Monitors and ensures the availability of stocks and consumables
  • Creates and maintains important contact addresses (partners, services & procurement etc.).
  • Ensures all the administrative requirements are met
  • Supports in ensuring that the procurement of goods and services for the project is done according to GIZ rules and regulations,
  • Ensures good communication, effective coordination and flow of information within the project and with work partners, other institutions and the GIZ country office

 

  1. Event management:
  • Prepares and organizes project related activities, in agreement with the project manager, such as conferences, workshops, trainings, internal meetings, team building events etc.
  • Organizes logistics of activities of projects and selected partners (accommodation, travel arrangements etc.)
  • Prepares missions of project staff and external partners, including logistics and info folders

 

  1. Other duties/additional tasks
  • Prepares the agenda and the minutes for regular Team Meetings
  • Assists in and/or carries out other tasks at the request of management
  • Regularly checks the changes in GIZ Processes and Rules Tool (P+R) in relation to field of work
  • Immediately reports all problems to superior, suggests approaches for problem solving.
  • Coordinates missions of project staff & consultants with the Risk Management Office in Beirut

 

Project Summary:

The "Preventing violence against women and girls in Lebanon" (P-VAWG) project aims at strengthening the capacity of state and non-state actors in Lebanon in the prevention of violence against women and girls and the improvement of the coordination and cooperation of stakeholders involved in the process. The project will additionally support selected Social Development Centers (SDCs) in their role as a first point of contact for women potentially affected by gender-based violence (GBV) as well as for survivors of GBV. In addition, selected community-based organizations will be strengthened in carrying out awareness-raising activities within their communities as well as in offering and improving concrete support services for survivors of GBV.

GIZ is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities.

Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Last modified: 
28 Sep, 2020
Intervention Sector(s):
Gender issues
Application Deadline:
Thursday, 8 October 2020
Contract Type:
Full Time
Period of Employment:
One year
Salary
N/A
Salary Range:
2000 to 2500 (USD)
Education Degree:
Bachelor Degree
Education Degree Details:
Experience Requirements:
5 to 10 years
Arabic Language:
Fluent
English Language:
Excellent
French Language:
None
Country/City: 
  • Lebanon
  • Beirut