Invitation to quotation Long-term agreement for Vinyl flooring provision and installation for Basketball court at GAME House Beirut - GAME – 2025001

GAME Background   

GAME is working for social change through youth-led street sports and culture in Africa, Europe, and the Middle East.   

GAME establishes innovative facilities, offers youth leaders training as coaches and role models in street sports and civil society, and gives them the opportunity to use entrepreneurship to make positive changes for themselves and for peers and children.   

GAME is a top 150 NGO with nearly 20 years of experience in lowering the threshold to the positive social communities of street sports and culture.  

Together with like-minded partners GAME is empowering children and youth from vulnerable areas and refugee settings.   

CONFIDENTIALITY  

GAME will treat the content of all tenders/quotations as being confidential and information provided in the tenders will be used for the purpose of deciding on the award of a contract as described in this document.  

Any information or document in this tender is considered as Confidential information and refers to any data or information relating to the Organization, whether business or personal, which would reasonably be considered to be private or proprietary to the Organization and that is not generally known and where the release of that Confidential Information could reasonably be expected to cause harm to the Organization.  

The company agrees that it will not disclose, divulge reveal, report, or use, for any purpose, any Confidential Information that the company has obtained except as authorized by the Organization or as required by law. The obligations of confidentiality will apply during the Term of the tender and will survive indefinitely.  

All written and oral information and material disclosed or provided by the Organization to the company under this Agreement is Confidential Information regardless of whether it was provided before or after the date of the tender or how it was provided to the company.  

All intellectual property and related material including any trade secrets, moral rights goodwill, relevant registrations or applications for registration, and rights in any patent, copyright, maps, designs, trademark, industrial design, and trade name (the “Intellectual Property”) that is present, developed or produced under this tender, will stay at any moment the property of the organization that owns It already, and the use of the Intellectual Property by the company will be authorized by the organization after written approval.  

The company may not use the Intellectual Property for any purpose other than that contracted for in this tender except with the written consent of the other organization.  

The company will be responsible for any and all damages resulting from the unauthorized use of the Intellectual Property or confidential information.  

PROJECT BACKGROUND  

As part of ‘Youth Empowerment through Youth Led Street Sports’ Project, GAME will work on building communities’ resilience and strengthening social stability through Street-Sports. Youth Empowerment through Youth Led Street Sports is a project funded by the Swedish Postcode Foundation, the aim of the project is to enable the empowerment of youth to take a leadership role in activating open, inclusive and safe public spaces in their local communities. 

GAME establishes innovative facilities called GAME House and GAME Zones. 
The goal is for street sports and street culture to be accessible to everyone. Here people can meet and engage in various activities and therefore strengthen the communities around street sports and the culture. 

The GAME Houses and Zones strongly focus on sustainability in terms of reusing old buildings, abandoned spaces and materials for new functions.  

TECHNICAL SPECIFICATIONS 

1. Compliance and Certification: 

Flooring must meet FIBA certification for basketball courts. 

Suppliers must provide documentation proving compliance. 

2. Material Requirements: 

Type: Vinyl sports flooring anti-glare (availability of preferred colours, grey) 

Size requested: Between 500sqm to 800sqm 

Thickness: minimum 7mm to 8mm (FIBA requirements depend on level; thicker options may provide better shock absorption). 

Surface finish: Anti-slip, wear-resistant, and easy to maintain. 

The service provider shall produce documentation of the following: Results of the prototype test, a description of the installation procedure, maintenance advice, results of the inspection and approval of the existing installation carried out by approved inspection officials. 

The floor must have the ability to carry mobile or floor-fixed backboard support structures without degrading the characteristics of the backboard support structure.  

3. Environmental considerations 

Flooring should be eco-friendly and meet VOC emission standards (indoor air quality compliance). 

4. Warranty and support 

Minimum warranty of 5–10 years. 

GENERAL TERMS AND CONDITIONS  

GAME will accept the most appropriate offer based on quality,expertise, cost- effectiveness, and capacity for timely and flexible delivery. GAME will not be liable for any costs or expenses incurred in the preparation of a tender or quotation.  

CONFLICT OF INTEREST  

Any conflicts of interest involving an applicant must be fully disclosed to GAME. Failure to disclose a conflict may disqualify an application or invalidate an award of the contract.  

AGREEMENT PERIOD  

The agreement shall start from the date of awarding until December 31st, 2026. 

The material shall be available by March 1st, 2025, while the availability for installation should be during the whole month of March 2025 starting from March 10, 2025, with a period of full installation and delivery not exceeding 3 days. 

SAFEGUARDING BEHAVIOR PROTOCOLS 

While providing this Service, GAME and the service provider will ensure that:  

Any of their interactions with children or with adult beneficiaries, or with personal data about such persons, will comply with the attached GAME Child Protection Policy, and with any other reasonable safeguarding measures that GAME May Specify.  

Any incidents of harm or risk of harm to children or to adult beneficiaries will be reported immediately to GAME.  

Any individuals with access to children or adult beneficiaries or to personal data about such persons shall follow the GDPR privacy policy.