Administrative & Procurement Assistant

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Application Submissions Guideline: 

Please submit CV and cover letter to [email protected]. Incomplete applications will not be considered.

Include position title in the subject line.


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Job Summary

The Procurement Assistant will prepare procurement packages and provide administrative support to staff and the Operations Manager.


Position Responsibilities


  • Prepares, maintains, and reviews purchasing files, reports and price lists;
  • Assists with developing bid specifications;
  • Process requisition orders. Verify accuracy, terminology and specifications;
  • Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met;
  • Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members and vendors;
  • Compares prices, specifications, and delivery dates to determine the best bid among suppliers;
  • Maintains documentation of purchase orders and verifies invoices for payment with accounting;
  • Develops and maintains necessary records and files for efficient operation;
  • Assists with developing and revising procurement operating procedures and policies as needed;
  • Provides meeting support as needed (e.g. scheduling conference rooms, coordinating food, logistics).
  • Provides administrative support to staff to the Operations Manager.
  • Reports to the Operations Manager.


Minimum Requirements

  • 0-3 years experience in administrative tasks for NGOs, such as preparing procurement packages.
  • Experience establishing startup operations/projects in new countries preferred.
  • Has sensitivity to cultural diversity and understanding of the political, contextual, and ethical issues in Palestinian refugee camps in Lebanon.
  • Articulate and professional and able to communicate in a clear, positive fashion with clients and staff.
  • Prior work experience in a non-governmental organization (NGO), government agency, or private company of progressive program management experience in humanitarian assistance or related industry experience in a relevant technical area is preferred.
  • Bachelor Degree or its International Equivalent in Supply Chain, Logistics, Economics, Finance, Engineering or Business Administration.
  • Ability to read, write and speak English and Arabic


Last modified: 
09 May, 2019
Intervention Sector(s):
Children & Youth, Refugees, Training & Capacity Building
Application Deadline:
Saturday, 18 May 2019
Contract Type:
Full Time
Period of Employment:
Salary Range:
800 to 1200 (USD)
Education Degree:
No Degree Required
Education Degree Details:
Experience Requirements:
No experience required
Arabic Language:
English Language:
French Language:
  • Lebanon
  • Beirut
  • Beirut