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RFQ 12-03/25 : Supply, Packaging and Delivery of School Snacks

Under WFP’s School Snacks 2024-2025 Programme, DCL is requested to distribute healthy snacks to up to 31,805 children registered in public schools )30 in North Lebanon and 28 in Akkar). The requested types of snacks, including specifications, quantities, and months of distribution are analyzed in Annex 3. The list of schools with their respective expected number of students is provided in Annex 4.

 

 

  • The estimated number of snack bags required under this RFQ is 6,500/day. However, in the event of additional schools being included in the program, the total number of students to be served may increase to 11,130/day. Vendors should take this potential increase into consideration when submitting their proposals.
  • The exact numbers per day and per school will be confirmed to the supplier on a weekly basis based on updated registration numbers, attendance, and anticipation of any disruptions in the school’s operation.
  • Contract duration: 3 months; April, May, and June, with possibility of extension if needed.
  • The number of snack distribution days is currently 47, based on the ongoing 4-day academic week schedule. If an official decision is made to increase the school week to 5 days in order to compensate for lost instructional time, the total number of distribution days may increase to 58 within the specified duration.
  • Additionally, for one day per week, the awarded supplier will receive baked items from DCL, which they will be responsible for packaging and transporting to the schools as part of the distribution process. Vendors should factor this requirement into their pricing and logistical planning, as the vendor will invoice in these circumstances only Packaging and Transportation Costs.
  • Transportation of the snacks to the schools should be done in most cases on every school day unless otherwise agreed or deemed necessary.
  • DAP incoterms 2020 apply for the delivery to the schools.

 

REQUESTED SERVICES

    1. Sourcing of food items (two categories: “fruits/vegetables” and “milk/nuts” as per Annex 3); suppliers applying for this service should support their proposal with samples of the requested snacks.
    2. Cleaning and disinfecting of the fruits/vegetables using potable water and a food grade disinfectant and following the Technical and Material Data Sheets (TDS / MSDS) of the chemical, so that they can be consumed immediately (fruits/vegetables should be whole, clean, ready for consumption); wrapping the fruits/vegetables in food-grade protective paper;
    3. Packaging the snacks by placing one item from the fruits/vegetables category along with one item from the “milk/nuts” category in a food-grade paper bag.
    4. Loading the individual snack bags on trucks using clean crates or cartons, easy to carry, suitable for loading/offloading including rough handling, and bearing appropriate ventilation for food; transporting the snacks to the final destinations (as analysed in Annex 4) following the daily and weekly schedule shared by DCL which will be in compliance with the schedule in Annex 3. Dispatching the snacks to all schools before 9:00 AM, so that they are available to be consumed during recess. Off-loading the snacks in the schools and transferring them to the designated storage areas where they will be left in the larger storage containers in which they are transferred (at the same time, the empty containers from the previous delivery will be picked up to be used in the next days). The exact number of snack bags per school per day will be shared with the supplier on a weekly basis, and confirmed one day before the dispatch.

 

How to apply

All bidders should submit the following:

  1. One sealed envelope with the inscription: “RFQ 12-03/25 Do not open before: Wednesday, March 26th, 2025. (Bids will remain sealed from receiving up to the opening). No other inscription should be included on this envelope. Inside this envelope, there will be two smaller ones as follows:

A. The first one will be titled as “Minimum Requirements” and should be sealed and stamped. It should include:

      1. The RFQ form, fully and accurately filled in, signed, and stamped (Annex 1).
      2. The company’s portfolio and list of references, including name, phone number, and proof of the specific collaboration (signed and stamped).
      3. Certificate of Registration before the Register of Commerce (شهادة تسجيل الشركة في السجل التجاري)
      4. Company Commercial Circular (اذاعة تجارية)
      5. Certificate of registration before the Ministry of Finance (وزارة المالية) شهادة تسجيل الشركة في
      6. ISO 22000 certificate or equivalent health certification for relevant commodities (packaged snacks). Optional: a food safety management system certification for the other services provided (copy of valid ISO 22000, FSSC 22000, etc, or any equivalent certification) is a plus.
      7. A copy of the Hazard Analysis and Critical Control Plan (HACCP) for the products/services provided (optional, but, if it exists, it is a plus).
      8. Standard Operating Procedures in place including but not limited to: receiving of raw materials, storage of food, preparation and handling of food, transportation of food, staff hygiene, product recall and withdrawal, traceability, etc. (optional, but if they exist, they are a plus).
      9. Copy of recent lab analysis issued by an accredited laboratory including but not limited to: products, surfaces, water, etc. (optional but, if it exists, it is plus). Note that if such lab analyses are not available at the moment, they will be required to be submitted by the approved supplier(s) upon the signing of the contract.
      10. Health cards and medical tests copies, must be available upon request, to be reviewed following the local regulations (every 6 months) 
      11. Refer to the regulatory and food control landscape review

B. The second one will be titled as “Financial Proposal” and should be sealed and stamped. It should include:

Annex 2 (the prices of the food items per kg or per pack, plus the cost of cleaning, packaging, and transportation per snack bag) signed and stamped. All food items should be of excellent quality, made in Lebanon, and they should comply with the National and International Food Quality and Safety Standards.

  1. Sample snack items or bags containing a variety of the requested items to be checked for compliance with the project’s requirements. The sample box should bear no mark or the bidder’s name. Name of bidder should be mentioned in a separate form placed inside the box.

 

Notes:

 

  1. Every supplier should submit the Minimum Requirements and the Financial Proposal. If applying for the supply of one or more of the snack items, samples of the offered snacks should also be submitted. Failure to submit all the above components or comply with the instructions will disqualify the offer.

 

  1. Suppliers are free to send a proposal for only one or a few of the requested food items. In case of packaged snacks (like peanuts, mixed nuts and fruits, etc), the cost of transportation to a central warehouse (most probably in North Lebanon or Akkar) should be included in the proposal, so that these snacks are included in the bags with the respective fruit or vegetable.
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Development Culture and Leadership

Related documents:
PDF icon rfq_12-03-25_supply_of_school_snacks.pdfPDF icon annex_2-1_financial_proposal.pdfPDF icon annex_3-1_days_expected.pdfPDF icon annex_4-1_list_of_schools.pdfPDF icon annex_5-1_product_description.pdf
Deadline
Monday, 24. Mar 2025
Type of Call
Calls for Tenders
Intervention Sector(s):
Food & Nutrition
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