Finance Manager - USAID LEBANON TRADE AND INVESTMENT FACILITATION (TIF) ACTIVITY
Applicants must apply via the following link: https://fs9.formsite.com/daisuppliers/lnlffeww5u/index.html
Follow the link and select the position you are interested in applying for. Fill out the required information and upload CV. Cover letter is not required. Applicants are encouraged to apply as soon as possible. Please note, due to the volume of applications that we receive and the urgency to fill positions, only shortlisted applicants will receive notifications on next steps.
We are unable to respond to any inquiries or questions about the position. E-mailed applications will NOT be reviewed. All applications must be submitted via the above link.
The USAID/Lebanon Trade and investment Facilitation (TIF) Activity will facilitate the export of Lebanese goods and services to generate foreign exchange through investments and business enabling environment reform that simultaneously promote job creation, income generation, and improved livelihoods throughout the country. TIF has three objectives: 1) increased exports of Lebanese goods and services, 2) investment facilitation leading to increased domestic investment, and 3) improved business and investment enabling environment. Communicating results through outreach and sharing knowledge with private and public sectors is a crosscutting objective.
The Finance Manager will play a pivotal role in overseeing adherence to project’s Field Operations Manual (FOM), USAID regulations, contract requirements and limitations, financial policies, procedures, controls, and reporting systems. The individual ensures compliance of all accounting and financial reporting functions, oversees cost and general accounting, accounts receivable/payable, payroll, risk management, and partner’s relationships, audit backup documentation, and directly supervise and support the project’s Senior Accountant and other finance staff.
Responsibilities and Key Tasks:
- Responsible for providing training, guidance and direction to project Accounting/Finance staff.
- Responsible for gaining comprehensive knowledge of project’s Field Operations Manual (FOM) and for identifying areas where policies, procedures and/or practices may not be fully aligned with project practice and make recommendations to project management.
- Responsible for coordinating documentation requirements with various departments, i.e. procurement, grants, logistics, Human Resources, Inventory Management, Technical/Delivery and other areas.
- Supervises Senior Accountant and other finance staff.
- Develops and maintains reports of status of financial management activities (i.e. monthly and quarterly reporting).
- Reviews and submits monthly reconciliation reports.
- Monitors and submits advance, commitment, and grant reports as applicable.
- Develops and submits other project reports necessary and based on registration requirements to local authorities.
- Oversees the reporting of expenses by regional offices (if applicable).
- Monitors and reports on partner/vendor payment schedules and obligations.
- Provides annual budgets of expenditure as well as quarterly forecasts against budget statements (accruals, pipelines, etc.) as applicable.
General Accounting/Financial Management
- Reviews wire requests for field project implementation
- Conducts regular cash flow analyses to ensure availability of funds and the accurate maintaining of bank balances
- Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
- Ensures the timely deposit of cash receipts
- Responsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed
- Ensures the safeguard of bank checks, and cash receipts
- Manages banking relationships and coordinates periodic updates for account signatories
- Reviews and approves bank reconciliations performed by the Senior Accountant
- Maintains file management systems for soft and hard copy documentation
- Supervises periodic cash counts
Travel Advances & Reimbursements
- Follows and maintains procedures to ensure accurate and timely payment of travel advances, reimbursements for staff and partner travel
- Maintains procedures to ensure accurate and timely reconciliation of travel advances
- Reviews outstanding advances and aging reports for accuracy
- Ensures the timely and accurate processing and review of all payroll transactions, assuring compliance with established employment agreements and modifications.
- Ensures staff compliance with timekeeping policy and recordkeeping
- Serves as backup for payroll processing when applicable
Other tasks as required by supervisor or COP.
- Bachelor’s degree required; Master’s degree preferred. Degree in business, finance, accounting, or related field preferred.
- At least 9 years of professional experience, including increasingly responsible finance experience, preferably with international donor-funded organization.
- Demonstrated experience working with diverse teams in a fast-paced environment.
- Familiarity with USAID rules and regulations preferred.
- Previous experience with DAI policies, procedures, and systems (TAMIS, field accounting systems etc.) preferred.
- Strong communication skills - both written and oral – in English and Arabic.