Requires a Cover Letter?: 
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Application Submissions Guideline: 

Please submit your application through the link below:

Career Opportunities: Supply Chain Assistant (11926) (successfactors.eu)

Contact Person Name: 
Abdulkafi Elahmer
Contact Person Position: 
HR Officer
Contact Person Email: 
Description: 

Are you aiming to work for an organization where it is worthwhile investing your personality, your skills and your time? Are you looking for a job that is exciting and has clear goals? Welcome to Welthungerhilfe! We are one of the largest and most respected private organizations for development cooperation and humanitarian aid in Germany. We are a politically independent and non-denominational organization, our value-oriented actions are always based on humanitarian principles. Our vision is a world in which everyone has the chance and the right to lead a self-determined life in dignity and justice, free from hunger and poverty.

Welthungerhilfe's Head Office is in Bonn, Germany whilst the Syria Response is managed from our Country Office in Gaziantep. Welthungerhilfe was established in Turkey in 2013 specifically to help people who are affected by the Syria Crisis. Since then, the organisation has expanded its program scope and scale to make the greatest possible contribution to meeting humanitarian needs in Turkey and North West Syria. Welthungerhilfe has field offices in Azaz, Afrin Idleb, as well as Ankara, Istanbul, Hatay and Mardin. The Syria Response program includes food security, WASH services, Shelter and NFI services, protection, early recovery and livelihood. 

If you want to become part of this joint mission in Turkey, Syria and Lebanon, we look forward to receiving your application as:

 

Supply Chain Assistant*

in Beirut 

 

The position is to be filled by February 29, 2024, Employment/Service location will be Beirut, Lebanon. The position is paid according to SG5.

 

The role will be focused on support to Supply Chain team in procurement and administrative tasks aiming at an efficient supply chain and smooth run of operations in accordance with WHH standards.

 

S/he will be responsible for sourcing and purchasing the materials, equipment, and services that is needed for WHH operational functions.  S/he will also be tasked with tracking inventory, assisting in management of vendors, contractors, suppliers, and other service providers ensuring compliance with relevant rules and regulations. Also, s/he will be assisting in workshop set-up, venue and hotel rooms booking.

The work location is Beirut office. The service requires field visits to partner organizations and project sites.

 

Your responsibilities

 

WHH Beirut Office Operation:

  • Receives Supply Purchase Requests (SPR), Records SPR and updates Procurement Tracking Sheet.
  • Process the requests and SPRs sent by program in collaboration with Supply Chain Officer and S. Supply Chain Officer.
  • Responsible for implementation of procurement procedure as per WHH procurement policy and threshold.
  • Sourcing Suppliers and send Requests for Quotations / Proposal to potential vendors.
  • Knows the local market and available suppliers. Selects the best suppliers to request quotes from as per price and quality from the vendor database.
  • Keeps suppliers contact records and update supplier ‘s list.
  • Uses all means of communication available in the most efficient manner to contact the suppliers and request the quotes
  • Submit the received offers along with Comparative Bid Analysis (CBA) table to Supply Chain Officer for review, validation and to issue related Local Purchase Orders (LPO)
  • Delivers the Local Purchase orders to the selected suppliers. Ask signature and provides a signed copy to the supplier as order. Update Supply Chain Officer on Delivery time/location and other related details.
  • Proceeds to the copies and archiving of procurement file as per procurement procedure.
  • Support WHH team, consultants, visitors in Venue booking, Hotel Reservation, Transportations, Airport Pick-up, and drop-off and in other related logistical support.
  • Implements any additional task and duty requested by his direct supervisor.

 

WHH Local Partner’s Support:

  • Ensure local partner/s procurement unit are following Donor’s procurement rules and requirements.
  • Review local partner/s procurement documents, ensure right process according to right threshold will be applied, provide required support when needed for procurement value up to 5,000 EUR.
  • Coordinate wit and support WHH Supply Chain Officer in local partner/s tender review and obtain required WHH approvals.
  • Attend Weekly update meetings with local partner/s procurement unit and ensure their procurement tracker is up to date.
  • Visits to local partner/s, and support WHH Supply Chain Officer in conducting partner’s procurement spot-check.
  • Ensure all files were up-to-date and uploaded on ProMIS

 

Your profile

  • Education

Vocational Training Diploma / Bachelor’s Degree in Supply Chain, Procurement Management,  Business Management, Business Administration, or any other related field.

 

Working experience:

  • Minimum 1 - 3 years of experience in supply chain, procurement, logistics or other relevant experience
  • Experience in market sourcing, identifying potential suppliers and good negotiation skills.

 

  • Skills:
  • Good active communication skills & liaises with others
  • Very Good with working with Office 365, Microsoft Office application (Outlook, Word, Excel, PowerPoints)
  • Excellent analytical skills.
  • Good team player, flexible and capable of working with a multinational country team, and capable of working under pressure and taking Initiative.
  • Good computer application skills.
  • Good organizational skills.

 

  • Language Skills:

Excellent in English and Arabic

 

Our offer

 

We offer you the opportunity to work in a responsible and interesting field as part of an extremely dedicated team. Welthungerhilfe attaches great importance to the personal and professional development of its employees/consultants and the balance of their work and private life. Remuneration is based on our gender-independent salary scale. In addition,

WHH receives funds from its donors for projects. If necessary funds are secured the duration of the announced post may be extended. If project funding is not secured the activities will stop completely and the employment/consultancy contract shall be terminated.

-

 

Please send your application/CV in ENGLISH LANGUAGE via our online recruiting system by February 12, 2024. Arabic CVs will not be considered. Only short-listed candidates will be contacted.

 

WHH reserves the right to commence CV filtering prior to the announcement's deadline due to the urgency of filling the vacancy.

 

Please read the privacy notice.
WHH JOB CANDIDATE PRIVACY NOTICE              
This Privacy Notice was drafted by Deutsche Welthungerhilfe e.V. Turkey Representation Office (“WHH Turkey”) as data controller in accordance with Article 10 of the Turkish Law No 6698 on the Protection of Personal Data (“Law”) and the Communiqué on the Principles and Procedures in Conforming with the Obligation to Inform.
On the legal bases referred to in Article 5, “the processing activity is necessary for establishment, use or protection of a right” and “the processing is necessary for the conclusion or fulfilment of a contract”, WHH Turkey shall process your name-surname, e-mail address, mobile phone no, references and CV/résumé personal data for carrying out selection and placement processes for job candidates, and transfer them to third party suppliers  through your applications to published WHH Turkey job ads via employment agencies or sending your CV/résumé to WHH Turkey directly by wholly or partly automatic means. Additionally, WHH Turkey is going to get in touch with your references assuming that all obligatory information is given, and consents are obtained by your side about sharing their personal data with WHH Turkey.
You may submit your requests to WHH Turkey under Article 11 of the Law concerning the rights of the data subject in accordance with the Communiqué on the Procedures and Principles of Application to a Data Controller.
 

*Welthungerhilfe values diversity and ensures an inclusive, non-discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.

 

Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Last modified: 
06 Feb, 2024
Intervention Sector(s):
Agriculture, Development
Application Deadline:
Monday, 12 February 2024
Contract Type:
Full Time
Period of Employment:
~1 Year
Salary
N/A
Salary Range:
1200 to 1500 (USD)
Education Degree:
Technical Degree
Education Degree Details:
Experience Requirements:
1 to 2 years
Arabic Language:
Fluent
English Language:
Fluent
French Language:
None
Country/City: 
  • Lebanon
  • Beirut
  • Beirut