Finance and administrative officer - previous experience is required

Financial tasks:

Maintain the chart of accounts.

Prepare and record financial accounting entries (such as accruals, prepayments, fixed assets etc.) on the accounting system.

Prepare and record receipt and payment vouchers on the accounting system.

Maintain and creating fixed assets register and update the accounting system accordingly.

Record cash and bank related transactions.

Perform regular suppliers’ reconciliations.

Prepare statements of accounts when requested.

Process closing procedures on a timely basis.

Prepare and update on a monthly basis the capital and fixed inventory register

Ensure all accounts are handled on a timely manner by coordinating with the suppliers if any.

Provides financial status information by preparing special reports; completing special projects when needed.

Manage cash movements (transfers, advances) and the amounts in circulation, specifying the payment procedures

Prepare monthly tax declarations

Present the overall budget to the board each trimester.

Evaluate the organization’s cash-flow requirements with the project manager.

Ensure all proper financial procedures and internal guidelines are correctly implemented.

Ensure the compliance of Council of Environment transactions with prevailing taxation laws and regulations.

Prepare and produce the financial reports

Prepare by 10th of each month the projects’ financial reports including reconciliation with the bank statements and prepare forecast of expenses for the coming two months

Be responsible for, filing and archiving of administrative, accounts and financial documents

Validate the cashboxes and archive invoices related to any expenditure.

Produce financial reports for all activities and provide any needed financial data for any project on demand.

Archive the quotation and purchase requests for any transaction performed by Council of Environment.

Ensure the realized budget is in line with the corresponding contract for all running/completed activities.

Prepare projects budgets and financial reports (including Audit, MOI and MOF reports).

Present the global financial report to the board each trimester.

Compile and submit high quality, timely and accurate financial Data to management and donors as required;

Perform quality and timely Financial, MIS, and other analytical reporting for the Management, Board, and concerned Government Authorities.

Ensure that the reporting performed is in compliance with prevailing laws and regulations of the country.

Coordinate with the external auditors with regards to audit of annual financial statements and other certifications.

Coordinate with the lawyer for any legal aspect or issues related to the Audit.  (bank transfers, cheques, cash)

Administrative tasks:

Assist the Project Manager in the daily tasks of the CoE.

Prepare contracts for team and consultants involved in CoE projects.

Support the Project Manager in following up on projects and activities.

Organize and implement special events and activities.

Support in the preparation of the budget for new projects. 

Prepare, edit and organize memos, reports, mails and other documents as requested.

Conduct research, compile data and prepare papers and presentations for the CoE board.

Prepare monthly and annual report related to CoE projects and activities. 

Attend meetings with the CoE GM as requested and prepare and share full minutes of meetings with relevant stakeholders.

Maintain the CoE records and files.

Qualifications and requirements 

Previous experience as financial officer with NGO's is a MUST

Finance and Admin degree
At least 5 years experience
Fluent in Arabic and English. French is a plus.
Expertise in Administration
Expertise in Finance

Expertise in Financial reporting
Expertise in MS. Office and accounting software

Skills required 

Collaboration
Flexibility and adaptability
Initiative and innovation
Self development