Requires a Cover Letter?: 
yes
Application Submissions Guideline: 

To apply, please email the Centre for Social Sciences Research & Action expressing interest in the position and attach the following in English, in one PDF file: A CV, detailing all relative experience and education- along with dates, A cover letter that explains how the candidate fulfills the job requirements, Two (2) references.

Please send applications to [email protected] by 8 August 2022, including "Administration Assistant" in the subject line. Incomplete applications will not be considered. Only shortlisted candidates will be contacted. No phone calls please. Interviews will be conducted on a rolling basis until the position is filled.

The Centre for Social Sciences Research & Action is an equal opportunity employer.

Contact Person Email: 
Description: 

Main Tasks

The Administration Assistant will be responsible for all broad administrative support functions, which include execution of administrative tasks as summarized below:

Admin ToRs:

  • Support the day-to-day administrative and financial management of the programs and projects;
  • Prepare contracts based on ToRs and follow up on their signature;
  • Prepare attendance lists for all activities and administrative/ project support lists: contact lists, suppliers list, staff, interns and consultants lists;
  • File all the centre’s (also at the programmatic and project level) documents;
  • Monitor and coordinate the upkeep and maintenance of the premises with services providers and municipal/government counterparts as per contracts, basic and lease agreements for the property;
  • Perform the procurement process according to the appropriate regulation
  • Administer and manage the logistics and contracts for services with service providers;
  • Update and maintain comprehensive inventories of the programmes resources;
  • Support programme and project team in the fulfillment of their duties;
  • Be responsible for day-to-day correspondence, information sharing and filing ensuring that appropriate follow-up actions are taken;
  • Assist in events and activities coordination;
  • Handle all telephone calls and organize and schedule meetings and appointments;
  • Receive and direct visitors and provide them with general support;
  • Collaborate with the responsible officer, when available, in the planning, organisation, implementation, and evaluation of the administrative services;
  • Prepare PVs, expense claims, checks, bank transfers in addition to cash disbursements to staff, suppliers, service providers…;
  • Prepare all reimbursements after double-checking the reimbursement requests against receipts provided;
  • Establishing and maintaining a proper filing system for all financial documents (electronically and physically);
  • Perform other tasks as requested.

 

Qualifications:

  •  2-3 years of clerical, secretarial, or office experience in a non-profit. 
  • Proficient computer skills, including Microsoft Office. 
  • Strong verbal and written communication skills, in both Arabic and English.
  •  Strong organisational skills.  
  • Ability to give and receive feedback constructively
  • Ability to complete tasks on time.
  • Ability to work independently, coordinate, and plan with relevant team members
  • Capable of working both individually and as part of a team.

 

Expired

NOTE:

Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.

Last modified: 
28 Jul, 2022
Intervention Sector(s):
Education, Research & Studies
Application Deadline:
Sunday, 7 August 2022
Contract Type:
Full Time
Period of Employment:
One year; with a possibility of renewal.
Salary
Commensurate with experience and education, as per the centre’s remuneration scale.
Salary Range:
< 800 (USD)
Education Degree:
High School
Education Degree Details:
N/A
Experience Requirements:
2 to 3 years
Arabic Language:
Fluent
English Language:
Good
French Language:
Excellent
Country/City: 
  • Lebanon
  • Beirut
  • Beirut