Programme Finance Officer – Trόcaire Lebanon

Key Duties & Responsibilities:

Project/Partner Budget:

• Support Programme Finance Manager in ensuring timely receipt of the partners’ budgets, ensure they are correctly calculated and prepared making sure that unit cost and unit are correct as per the current market price.
• Ensure the project/partners reports are submitted in the prescribed budget template and formats.
• Ensuring the project/partner budget items are exactly reflected and linked with the project proposal and results framework/logframe.

Project/Partner Financial Reports:

• Review partner financial reports, ensuring there is accurate reporting as well as adherence to agreed budgets and compliance with Trócaire and/or donor contracts.
• Responsible for conducting expenditure verifications, in line with agreed schedules and Trócaire/standard accounting practices, and possible donor conditions.

Internal Control and Compliance:

• Assisting and supporting the Programme Finance Manager in carrying out the project end external audits for the IF donor funded projects.
• Responsible for ensuring that the partners are complying the Trócaire partnership agreement, IF donors rules and regulations and local legislations.
• Work with Project Managers to ensure that supporting documentation is uploaded (key IT platforms include Agresso Business World, Salesforce, Box).

Project/Partner Financial Reviewing and Monitoring:

• Responsible for partner visits, reviewing their financial management systems including verification of expenses, following up of the previous visit report recommendations and agreed partner action points and supporting the improvement of management systems.
• Supporting and assisting the Programme Finance Manager to roll out Trócaire’s minimum requirement for partnership funding.
• Responsible for ensuring that all partner financial visit reports (including the partner financial management Tracking Tools- PFMTT)

Other duties:

• Fulfil other reasonable duties and responsibilities, as requested by the Programme Finance Manager or CD

Qualification:

University Degree in finance and/or accounting or higher Diploma

Experience:

At least 3 years financial accounting experience, preferably in an NGO environment

Skills:

• Solid accounting and administrative skills; including experience and skills on budget vs actual, management and financial reports
• Experience of working through partnerships through remote management
• Skills and knowledge on financial management of Institutional Donor Funds (IF)
• Experience of internal & external auditing of IF donor funded projects
• Practical skills in preparing multi-currency IF donors budgets using the FTE (Full Time Equivalent) methods, consolidation of financial reports in IF donor currency from expenditure of different currencies, calculation of FX gain and losses, budget revision
• Strong computer skills: must be competent in the use of Accounting Software,
  Windows, MS office programs (Word, Excel, Outlook); Skills of Accounting Software called Agresso Business World (ABW) would be an asset
• Fluency in English and Arabic language
• Able to work independently with minimal supervision
• Strong organisational skills, initiative, ability to prioritise work
• Ability to perform several tasks with attention to detail
• Strong ability to multi-task and respond to unanticipated requests quickly
• Ability to perform essential functions under stressful and changing conditions and represent the department in a professional manner
• Excellent communication skills, both oral and written, to team members and partners
• Ability to maintain outstanding working relationships with external and internal sources
• Strong problem solving and analytical skills
• Ability to show initiative and take responsibility

Qualities:

• Commitment to, and understanding of, Trócaire’s aims, values and principles, including a commitment to principles of partnership, rights-based approaches, social justice and development
• Result-orientated
• Team player
• Ability and willingness to travel