Head of Procurement
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ARK Group is a stabilisation and development company committed to empowering local communities and beneficiaries in conflict, post-conflict, and fragile areas through the provision of evidence-based programmatic interventions, policy recommendations, research and capacity-building. Working with and through local communities, we seek to understand and then mitigate the negative effects of conflict and instability, enhancing social social cohesion and resilience whist promoting human security, development and economic opportunity with a focus on the following UN Sustainable Development Goals – Peace, Justice and Strong Institutions, Reduced Inequalities, Gender Equality and Partnerships for the Goals.
ARK’s approach combines mixed-methods research with strong, consistent engagement with local communities and stakeholders to bridge the gap between the aspirations of local communities and the priorities of governmental and multilateral actors, thus informing the design and implementation of relevant interventions. Utilising innovative quantitative and qualitative methodologies to generate data, we deliver, monitor, evaluate and learn from our programming.
ARK believes in enabling local communities to realise their aspirations and potential through the participatory design of projects and programmes that address the drivers and causes of conflict and instability. We are responsive and accountable to the communities we work in because so many of our staff and partners are from those communities.
We value inclusive, academically-rigorous, ethically-driven research and participatory design. We are innovators and incubators, finding and nurturing solutions in cooperation with our partners, whilst seeking to bridge the gap between our donors and the communities they wish to support. To the traditional project management disciplines of Economy, Effectiveness Efficiency and Equity, we add Empathy.
With over twenty nationalities in the company, we embrace diversity, nurture opportunity and leverage the youthful enthusiasm of our staff, whilst drawing on the experience and expertise of our more senior staff. We believe in hard work, delivering results that everyone can be proud of, and caring for each other. Our staff are our biggest asset and their welfare is our first priority.
The Head of Procurement will head the Group’s Logistics and Procurement (L&P) Department, overseeing procurement and asset management for all country offices. Primary responsibilities include supplier contracting, supporting procurement staff in the field, providing advice on donor rules and regulations and leading on the overall professionalism and development of the department. The role is heavily focused on services procurement and contracts management, including drafting and overseeing sub-grantee agreements; logistics is a minor part of the role.
Oversee and develop Group L&P policies and procedures to ensure compliance with industry and donor standards.
Maintain and continuously seek to improve the Group procurement system.
Provide procurement policy guidance to project staff and partners in accordance with the ARK procurement manual and donor guidelines.
Advise country office staff on the development of specifications and Statements of Work, drafting of competitive tenders and the evaluation of technical and cost proposals for the procurement of goods and services.
Review and draft contractual documents including supplier, sub-grantee, consortium and partnership agreements.
Lead on drafting new contractual templates, processes and systems as required.
Oversee procurement planning together with project teams during bid development and project launch.
Oversee Group asset management and inventory in conjunction with country office L&P staff.
Review and approve payment requests initiated by the L&P Department.
Advise the Head of Corporate Services on L&P staffing requirements and manage Country Office staff responsible for L&P processes in Country Offices.
Provide periodic procurement reporting to the Head of Corporate Services against agreed departmental KPIs.
Work with the Chief of Staff on improving processes requiring collaboration between project and country office L&P personnel.
Assist the Business Development Department with bid writing on matters relating to procurement.
Provide training, supervision and mentoring for L&P staff on procurement policies and procedures.
Minimum of 7 years of relevant work experience with at least 2 years in a management role.
Knowledge of international donor (such as DFID, CSSF, USAID, DOS, EC) procurement rules and regulations.
Demonstrated experience in supplier contract management, including administration of sub-grants.
Demonstrated experience of international procurement and supply-chain best-practice. IACCM practitioner and/or CIPS qualification an advantage.
Experience with Enterprise Resource Planning (ERP) - procurement module, preferably Oracle or similar.
Maintains a high standard of integrity.
Ability to apply knowledge and independent judgement to resolve complex problems.
Proactive, problem solving approach.
Excellent interpersonal skills projecting a cooperative attitude.
Ability to work in a team with people of different backgrounds.
Excellent Outlook, SharePoint, Word, Excel, and PowerPoint skills.
Ability and willingness to travel internationally.
Already located in Lebanon.
Bachelor degree qualified.
ARK Group places human dignity at the centre of its development and stabilisation work and is thus committed to the protection from sexual exploitation and abuse of children and adults. All ARK employees and related-personnel are expected to share this commitment, and only those who also uphold these values will be recruited as part of our team. This vacancy is therefore subject to a range of due diligence checks.