Procurement logistic and admin assistant

Responsibilities: (in bullet points)

• Assist in preparing and maintaining complete tracking sheets for all procurement activities in the field office and reports to Procurement Officer.
• Assist in ensuring that all new assets/equipment are tagged upon receipt and promptly recorded.
• Assist in preparing required documents to issue equipment to staff, record return, damage or losses
• Ensure that an updated assets inventory sheet is submitted on monthly basis.
• Ensure that all assets and equipment are well maintained; inform supervisor in case of damage or loss of equipment and assets
• Assist in maintenance and update of filing system for all assets.
• Assist in conducting procurement and logistical arrangements, perform daily procurement actions for the implementation of Program activities such as procurement of equipment, goods and services, providing all documents in time and in compliance with Akkarouna procurement procedures and rules;
• Assist in preparing all the necessary documentation for tenders (ITBs, RFQs), communication with Evaluation panel members and development of Evaluation reports according to the Akkarouna procurement procedures;
• Assist in preparing transfer and handover documents in compliance with Akkarouna procurement procedures;
• Assist in ensuring customs clearance of all imported goods (if any) and proper administration of the procurement process until the final acceptance of goods/services;
• Assist in ensuring timely preparation of documentation for reporting on procurement activities; 
• Assist in preparing contracts and keep regular contact with service providers for monitoring of their contracts’ terms at administrative level;
• Assist to ensuring regular update of a database of contract documentation, terms of references, list of suppliers of goods and services;
• Assure proper filing of all procurement related documentation;
•  performing other duties and responsibilities as required
• holding an active driver's license

Experience and technical competencies required: (include years of experience)

• Knowledge of general procurement procedures and practices.
• Competent in spoken and written English
• Ability to organize task, and identify priorities.
• Honest, responsible and in good physical condition to meet the demands of job.
• Strong oral and written communications skills.
• Competent use of PC especially spreadsheets & Microsoft word