1. REQUIREMENTS

 

AKKAROUNA office in Tripoli, invites qualified suppliers and vendors to make a firm offer for the provision of food Parcels in North Lebanon.

 

IMPORTANT:  

Exact content of each food parcels is detailed in Annex A of this document.

 

It is strongly recommended that this Invitation to Bid document and its annexes be read thoroughly. Failure to observe the procedures laid out therein may result in disqualification from the evaluation process.

 

Note: this document is not construed in any way as an offer to contract with your firm.

2.  BIDDING INFORMATION:

 

    1. TB DOCUMENTS

The following annexes form integral part of this Invitation to Bid:

Annex A:  Technical Specifications/ Specs and regulations (Picture for each item).

           Annex B:   Financial Offer Form (Official Quotation)

           Annex C:   Vendor Registration Form (ID, MOF)

 

2.2       REQUESTS FOR CLARIFICATION

      Bidders are required to submit any request for clarification in respect of this ITB by e-mail to Senior Procurement Officer Ola Othman [email protected] or by Phone Call to 81/394345

IMPORTANT:

Please note that Bid Submissions are not to be sent to the e-mail address above.

 

Akkarouna will compile the questions received and plans to respond to questions shortly after the query closing date. Akkarouna may, at its discretion, copy any reply to a particular question to all other invited bidders at once.

2.3       YOUR OFFER

Your offer shall be prepared in English or Arabic.

Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may be not taken into consideration.

 

IMPORTANT:

Inclusion of copies of your offer with any correspondence sent directly to the attention of the responsible buyer or any other Akkarouna staff other than the submission e-mail address will result in disqualification of the offer. Please send your bid directly to the address provided in the “Submission of Bid” section 2.6) of this ITB.

Your offer shall comprise the following two sets of documents:

-           Technical offer

-           Financial offer

2.4.1    Content of the TECHNICAL OFFER

           

IMPORTANT:

No pricing information should be included in the Technical offer. Failure to comply may risk disqualification. The technical offer should contain all information required.

The technical details of the products requested by Akkarouna can be found in Annex A.

Your technical offer should clearly state whether or not the goods you are offering are fully conforming to the product specifications given. Clearly state and disclose any discrepancies with the specifications given.

Production/Delivery Capacity: The bidder shall state the mobilization time (if no set up time is required) and total lead-time for the whole quantity.

Expiry dates fortems in parcel should be no less than 9 months.

Inspection: Inspection might be randomly conducted by Akkarouna.

Warranty: The bid shall include defects and liability period with terms of warranty.

Vendor Registration Form: If your company is not already registered with Akkarouna, you should complete, sign and submit with your technical proposal the Vendor Registration Form (Annex C).

Start Date: the winning bidder should be start work latest, April,19, 2021

 

 

2.4.2    Content of the FINANCIAL OFFER

           

Your separate financial offer must contain an overall offer in a single currency in US Dollars.

 

The Financial offer is to be submitted as per the Financial Offer Form (Annex B). Bids that have a different price structure may not be accepted.

 

The following details shall be provided for each item:

 

Unit costs: The bidder shall quote the unit price. Any quantity or other discounts (e.g., volume discounts) shall be clearly indicated (Item, Unit Cost, Quantity, Total Cost, Discount).

 

You are requested to hold your offer valid for 30 days from the deadline for submission. Akkarouna will make its best effort to select a company within this period.

 

Payments Terms:

  • 50% upon the signing of the contract.
  • 40% upon the delivery of 60% of the agreed upon quantities half.
  • 10% upon the delivery of the remaining 40% of the goods.

 

Akkarouna standard last payment terms are within 10 days after satisfactory implementation and receipt of documents in order.

 

The cost of preparing a bid and of negotiating a contract, including any related travel, is not reimbursable nor can it be included as a direct cost of the assignment.

 

2.5       BID EVALUATION:

 

2.5.1    Supplier Registration:

The qualified suppliers will be added to the Vendor Database after investigation of suitability based on the submitted Vendor Registration Form and supporting documents. The investigation involves consideration of several factors such as:

  • Financial standing,
  • Core business,
  • Track record,
  • Contract capacity.

This will be followed later by performance evaluation as a supplier such as:

  • Random/ periodic testing of the supplier's products,
  • Ability to respond quickly to Agency's needs,
  • Timely delivery,
  • Dependability of products and services.

2.5       BID EVALUATION:

2.5.1    Supplier Registration:

The qualified suppliers will be added to the Vendor Database after investigation of suitability based on the submitted Vendor Registration Form and supporting documents. The investigation involves consideration of several factors such as:

  • Financial standing,
  • Core business,
  • Track record,
  • Contract capacity.

This will be followed later by performance evaluation as a supplier such as:

  • Random/ periodic testing of the supplier's products,
  • Ability to respond quickly to Agency's needs,
  • Timely delivery,
  • Dependability of products and services.
  1. 2.5.2Technical and Financial evaluation:

All bids from pre-qualified suppliers will be evaluated based on:

  • Compliance with the established Akkarouna specifications
  • Unit cost
  • Delivery capacity.

2.6       SUBMISSION OF BID:

The offers must bear your official letter head, clearly identifying your company.

Bids should be submitted in a sealed envelope to:

Akkarouna Office: Tripoli, Dam w Farez, Jana Residence Building, 5 Floor.

The Technical and Financial offers shall be clearly separated.

 

IMPORTANT:

The technical offer and financial offer are to be sent in separate documents. Failure to do so may result in disqualification.

 

Deadline: 14/04/2021, 16:00 local time.

IMPORTANT:

Any bid received after this date or sent to another Akkarouna address may be rejected. Akkarouna may, at its discretion, extend the deadline for the submission of bids, by notifying all prospective bidders simultaneously.

Please indicate on the envelope:

  • Name of your firm with the title of the attachment

For example: 1st envelop: Name of company - Financial Documents

                        2nd envelop: Name of company -Technical Documents

 

Akkarouna will not be responsible for locating or securing any information that is not identified in the bid. Accordingly, to ensure that sufficient information is available, the bidder shall furnish, as part of the bid, any descriptive material such as extracts, descriptions, and other necessary information it deems would enhance the comprehension of its offer.

 

2.7       BID ACCEPTANCE:

 

Akkarouna may at its discretion increase or decrease the proposed content when awarding the contract and would not expect a significant variation of the rate submitted. Any such increase or decrease in the contract duration would be negotiated with the successful bidder as part of the finalization of the Purchase Orders for Goods.

 

Akkarouna may, at its discretion, extend the deadline for the submission of bids, by notifying all prospective suppliers in writing. The extension of the deadline may accompany a modification of the solicitation documents prepared by Akkarouna at its own initiative or in response to a clarification requested by a prospective supplier.

 

Please note that Akkarouna is not bound to select any of the firms submitting bids and does not bind itself in any way to select the firm offering the lowest price. Furthermore, the contract will be awarded to the bid considered most responsive to the needs, as well as conforming to Akkarouna general principles, including economy and efficiency and best value for money.

 

2.8       CURRENCY AND PAYMENT TERMS FOR PURCHASE ORDERS

Any Purchase Order (PO) issued as a result of this ITB will be made in the currency of the winning offer(s). Payment will be made in accordance to the General Conditions for the Purchase of Goods and in the currency in which the PO is issued. Payments shall only be initiated after confirmation of successful completion by Akkarouna business owner.

 

How to apply

e-mail to Senior Procurement Officer Ola Othman [email protected]

Expired
Deadline
Wednesday, 14. Apr 2021
Type of Call
Calls for Tenders
Intervention Sector(s):
Food & Nutrition