Executive Secratry

Essential functions include [but are not limited to]
Secretarial functions

Arranging and confirming appointments
Receiving, directing, relaying and sending emails, mass mails, phone calls and fax messages
Organizing and maintaining efficient filing systems
Assisting in the preparation of staff and board meetings.
Preparing meeting agenda and executive meeting notes.
Receiving, screening and directing visitors to the relevant staff member
Maintaining and replenishing office supplies
Determining needs of office supplies, equipment, repair and maintenance services
Assist in maintaining HR files including staff daily attendance, timesheets, leaves…
Monitoring expiry and renewal date of members subscriptions
Maintaining constant communication through the organization website and other related accounts
Performing other tasks as required by the Executive Director

 
Events functions

Identify outreach opportunities and events
Support in the preparation and execution of events and fundraising
Attend and participate actively in the events
Write success stories and other public relation materials
Maintain constant communication through the organization website and other related accounts

 
Qualifications and Requirements:

At least 1 years of experience in administration support, communication, outreach
NGO experience
Knowledge of MS Office applications and office publishing tools (Microsoft Office, Photoshop…).
Good writing skills in English and Arabic
Knowledge of outreach means on internet
Media and awareness-raising experience, including preparation of talking points, press kits, etc.
Excellent interpersonal skills and ability to work as part of a team
Ability to manage many tasks, coordinate with multiple partners, meet tight deadlines and work under pressure
Ability to take initiatives and be flexible

 
Personal skills:  Positive attitude and desire to uphold AFAQ values (commitment, Diversity, Hospitality, Integrity, teamwork, voluntarism)