Logistics Manager

General job description

Implement the logistics policy of the mission to ensure good logistical performance and provide the best possible support to the programs throughout his/her zone

Key activities

Objective 1 : Provide leadership in the area of activity (5%)

Responsible for

• monitoring and analyzing logistical indicators in his/her zone
• assessment of the logistical capacities of his/her zone
• support to Program Managers in the assessment of their needs

Tasks

• Optimizing the logistics response for his/her zone by analyzing indicators, making recommendations and providing information updates
• Maintaining updates of the logistics capacity in his/her zone and planning accordingly
• Making available all logistical information needed for the elaboration of projects, training and monitoring Program Managers

Objective 2 : Implement and ensure the performance of the supply chain (25%)

Responsible for

• ensuring conformity with ACF procedures at each stage of the supply chain
• performance in respect of costs, quality and timeliness in the supply chain (purchasing, transport, stock) throughout his/her zone
• advice, information and alerts on the processing of requests to the requesters
• comprehensive knowledge of the market in his/her zone
• timely and high-quality reporting on his/her area of activity

Tasks

• Putting in place ACF logistical procedures and training and supervising both clients and suppliers in the application of these procedures
• Contributing to the Project Procurement Plan at the launch of new projects
• Monitoring the Supply Plan
• Establishing the Treasury Forecast
• Receiving and approving the Procurement Requests and updating the Procurement Follow-Up
• Putting in place and arranging for purchases in a timely manner and in accordance with the ACF procedures applying to each purchase (goods, tasks, services, premises)
• Negotiation and selection of suppliers
• Controlling deliveries to bases and programs
• Control stock management (storage conditions, reporting, expiry dates) and stock movements
• Collecting data on the market and local suppliers

Objective 3 : Implement and ensure the performance of fleet & facilities management (15%)

Responsible for

• safety of the working and living environment
• provision and maintenance of logistical equipment
• security of logistical equipment, training and assistance to users
• supervision of the building, rehabilitation and maintenance required for the functioning of the base and the living environment
• provision of water and energy supplies to all buildings required for the functioning of the base and the living environment
• timely and high-quality reporting on his/her area of activity

Tasks

• Undertaking or supervising the installation, maintenance and repair of logistical equipment
• Supervising the equipment list at the base
• Assessing the needs for logistical equipment and ensuring proportional allocation
• Supervising an inventory and reporting on the state of repairs of property on arrival and departure
• Supervision of the energy sources and vehicle fleet management: maintenance, planning, monitoring costs, administrative aspects (insurance, documentation)
• Supervision of security guards and drivers

Objective 4 : Implement and ensure the performance of information and communication technology and network management (15%)

Responsible for

• setting up and efficient operation of the means of communication (voice and data) in accordance with ACF standards
• the security of both equipment and its users
• training and support to users
• rationalization of the costs of equipment utilization
• assistance to the Logistic Coordinator in the strategic choice of equipment

Tasks

• Undertaking or supervising the installation, maintenance and repair of equipment
• Maintaining the equipment list
• Assessing the needs for equipment and ensuring proportional allocation
• Putting in place rules for the use of equipment and ensuring they are observed

Objective 5: Contribute to security management : Security (15%)

Responsible for

• working with the Head of Base/operational coordinator on the definition of a local security plan
• putting in place security guidelines for the base and ensuring they are properly applied
• Putting in place security briefing and training of ACF teams

Tasks

• Maintenance of an effective network, with local input, on contextual and security matters, collection and analysis of information to inform the risk and context analysis undertaken by the Head of Base/operational coordinator
• Writing of the local security plan and transmitting to Field Coordinator for validation
• Monitoring the application of security procedures, issuing reminders and alerting the Head of Base/operational coordinator as and when necessary
• Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.
• Communicate to the security managers of the working location any security related information or noncompliance with the security plan

Objective 6:  Setting in place and following up collaboration and coordination in logistics with the mission's partners (10%)

Responsible for

• analysing the risks in logistical matters and formulating recommendations concerning the selection of partners
• implementing and monitoring the modes of logistics management in the framework of joint projects
• establishing with the partner the logistical aspects of partnership conventions and agreements
• ensuring that the undertakings of ACF and its partners on logistics matters are respected
• playing a role in consolidating the capacities of partners where a need is identified
• at base level, taking full advantage of all innovative practices in the management of partnerships

Objective 7: Manage the Logistics team in the base (15%)

Responsible for

• day-to-day management of his/her team (guidance, follow-up, motivation)
• evaluating the performance and developing the skills of his/her team members

Tasks

• Defining the Human Resources needs in his/her area of activity and producing the organisational chart of his/her team
• Taking part in the recruitment of his/her teams
• Organising and leading team meetings
• Working out and monitoring individual action plans for team members
• Managing planning operations, task sharing and coordination of work
• Providing for evaluation interviews for team members
• Providing technical support to the teams
• Identifying the training needs of team members
• Devising, organising and leading training sessions
• Managing difficulties in the team

Objective 8 : Support humanitarian activities of Action Against Hunger

• Support the emergency interventions of the organization as per the employee’s abilities.
• Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
• Promote gender equality within the humanitarian and/or development work

Candidate description

Training/ Education:

University degree with professional experience in humanitarian logistics work.

Technical specific knowledge:

Procurement management, fleet management, Supply Chain management, Inventory control, intermediate IT knowledge.

Previous experience:

2 years minimum experience working on projects at humanitarian aid organizations and/or international donors or private sector.

Humanitarian sector knowledge:

Compulsory

Action Against the Hunger knowledge:

Is an asset

Languages:

English compulsory (written and verbal), Arabic an asset.

IT and specific systems:

No

Mobility (national/ international)

Mobility between bases as required. No international travels required.

Remuneration package

As per Action Against Hunger's salary scale.