Project Coordinator

JOB TITLE: Project Coordinator

LOCATION: Beirut, Lebanon

ABAAD PURPOSE:

ABAAD aims at achieving gender equality as an essential condition to sustainable social and economic development in the MENA region. ABAAD has a proven record in working in addressing GBV in emergency settings.

JOB PURPOSE:

The Project Coordinator will oversee the implementation, evaluation and tracking the progress of the project to meet its designed objectives.

REPORTING LINES:

Post holder reports to:  Senior Project Coordinator

KEY RESPONSIBILITIES:

Plan the project

Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project in a timely and efficient manner;

Create a budget phasing document for the efficient and effective implementation of the project within the set budget parameters;

Develop a schedule for project completion that effectively allocates the resources to the activities;

Review the project schedule with the Program Management Unit and all other concerned staff involved in the project activities, and revise the schedules as required;

Determine the objectives and measures upon which the project will be evaluated at its completion;

Develop, in close coordination with the MEAL team, a MEAL framework, in addition to all other MEAL tools required for the effective implementation of the project including measurable indicators;

Implement the project

Execute the project according to the project plan with direct coordination with the project team;

Develop forms and records to document project activities as per the donor’s requirement and ABAAD’s internal procedures;

Set-up files to ensure that all project information is appropriately documented and secured;

Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project;

Establish a communication schedule to update stakeholders including project staff in the organization on the progress of the project;

Review the quality of the work completed with the project support team on a regular basis to ensure that it meets the project standards;

Ensure the project implementation is in compliance with all donors’/partners’ procedures and regulations (procurement, financial, etc…);

Develop budget spending plan and ensure cost-efficiency

Monitor and approve all budgeted project expenditures;

Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly);

Manage all project funds according to established accounting policies and procedures;

Ensure that all financial records for the project are up to date;

Work closely with the financial officer to prepare financial reports and supporting documentation for donors as outlined in funding agreements;

Prepare payment requests, floats as needed;

Monitoring, evaluation and draw learning of the project

Monitor the progress of the project against set indicators in a timely manner;

Contribute to the periodic monitoring of the project as well as learning reviews and ensure proper documentation;

Monitor any potential risks, through developing risk-management plan to avoid any delay or challenges that might affect the effectiveness of the project implementation;

Capture learning and document the work of successful stories, to ensure that the projects’ inputs are producing positive results in the lives of women;

Write reports on the project for management and for donors;

Facilitate learning and linkages among local staff and partner organizations;

Communicate with donors as outlined in funding agreements;

Ensure that the project deliverables are on time, within budget and at the required level of quality;

Evaluate the outcomes of the project as established during the planning phase and ensure cost-effectiveness

SKILLS AND COMPETENCE:

Minimum of five years of experiences (NGO is a must)

University degree in social science or related discipline, including gender and development;

Proven track record of working in a similar capacity with the nation and/or international NGOs in the region;

Knowledge of gender and gender equality;

Experience in field coordination, monitoring and follow up;

Experience in event management and coordination;

Highly skilled in report writing in both languages (Arabic and English – French is a plus);

Excellent oral and written communication skills in English and Arabic including demonstrable ability to work with others and as part of a team;

Knowledge and skills in computer usage including word, excel, power point, and social media;

Good organizational skills;

Effective member of team and role model; demonstrates creativity in seeking better ways to do things and shares with team, and promotes high standards.

Takes responsibility for own work and delegated project/processes (including some leadership);

Anticipates problems and regularly provides solutions.