Administrative Assistant
Interested Candidates should send their cv to [email protected] no later than January 17, 2021 stating the position in the email subject line.
CV"S received after the closing date will not be considered.
ABAAD is an equal employment opportunity organization
JOB TITLE: Administrative Assistant
LOCATION: Beirut
ABOUT ABAAD
ABAAD – Resource Centre for Gender Equality is a UN ECOSOC-accredited organization that aims to achieve gender equality as an essential condition to sustainable social and economic development in the MENA region.
JOB PURPOSE:
We are looking for a multi-tasker with excellent verbal and written communication skills. The position entails a variety of clerical and administrative tasks, including assisting management and all visitors by handling office tasks, providing polite and professional assistance via phone and e-mail, and making reservations or travel arrangements.
REPORTING LINES:
Post holder reports to: ABAAD Founder & Director
KEY RESPONSIBILITIES:
- Screening phone calls and routing callers to the appropriate party.
-Cover the reception desk, greet and assist visitors.
- Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
- Handling office tasks, such as filing, generating reports and presentations, setting up for meetings.
-Providing real-time scheduling support to ABAAD management by booking appointments and preventing conflicts.
- Maintain & ensure digital regular updating of contact lists.
- Produce and distribute correspondence memos, letters, faxes and forms.
- Take accurate minutes of meetings when needed.
REQUIRED SKILLS AND EXPERIENCE
Bachelor Degree in Business Administration
Two years of experience as a receptionist, assistant or secretary
Excellent communication and interpersonal skills
Fluency in spoken and written English and Arabic. French is a plus
Proficient in MS Office
COMPETENCIES
Calm in stressful situations
Strong organizational and problem-solving skills
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and accuracy
Flexible and pro-active attitude
NOTE:
Daleel Madani, the civil society network, serves as a platform for organisations to post their professional opportunities, but is not involved in the recruitment process. The hiring organisation is solely responsible for the job and candidate selection.
- Lebanon
- Beirut