Procurement officer

We are Tabitha for Relief and Development, and we desire justice, both for people and their communities, so that they flourish. We strive for lasting change for those who live in poverty, are excluded, or are caught in a crisis. We value entrepreneurship and are ready to go off the beaten track. We desire to partner with everyone who shares our mission.

We are looking for an experienced Procurement Officer who will be responsible for overseeing and managing the procurement process to ensure the efficient and cost-effective acquisition of goods and services that support our programs.

How to Apply: 

Please send your resume and a cover letter to hr@tabithalb.org by Friday 11 April 2025 the latest. The applicant should clearly specify in the subject of the email the position. Applications that don't follow the guidelines will be disregarded.

About the position:

The Procurement Officer plays a key role in ensuring the effective procurement and supply chain management of goods and services necessary for Tabitha’s programs. The role includes managing supplier relationships, ensuring compliance with procurement policies, negotiating contracts, and overseeing the timely and quality delivery of supplies.

Key roles and responsibilities:

• Prepare procurement plan as per the projects requirements
• Coordinate with the project officer to conduct negotiations with suppliers regarding product quality, prices, specifications, discounts, penalty conditions, returned goods, delivery mechanisms, and payment methods.
• Identify profitable suppliers and initiate partnerships following Tabitha procurement procedure
• Negotiate with external vendors to secure advantageous terms
• Assist in purchasing and collecting quotations
• Finalize purchase details of orders and deliveries
• Examine and manage existing contracts
• Collaborate with key persons to ensure clarity of the specifications and expectations
• Control spend and build a culture of long-term saving on procurement costs
• Review all the logistics invoices and keep data updated
• Archiving (Logistics Files and settle procurement files)
• Controlling projects in terms of procurement and logistics needs
• Visit project locations to send or receive materials when needed.
• Communicate with other key departments—logistics, communication, finance, and administration—when needed.
• Ensure that organizational assets and equipment are in perfect condition.
• Ensure that the asset list is updated on a quarterly basis
• Participate in training opportunities.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Collaborate with key persons to ensure clarity of specifications and expectations.
• Perform risk management for supply contracts and agreements.
• Supervise stock management and support the PO and PM in completing purchase orders.
• Prepare budgets, costs analysis and reports
• Perform other tasks as necessary.

Equal employment opportunity:

Tabitha for Relief and Development is an equal opportunity employer where all individuals are respected, valued, and empowered. We prioritize diversity in backgrounds, perspectives, and expertise to strengthen our collective impact and achieve lasting global change. Discrimination of any kind—whether based on race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status, or any other protected category—is not tolerated.

Required knowledge and experience:

• Ability to work well in a stressful and fast-paced environment
• General knowledge of kitchen health and safety regulations
• Excellent problem-solving and conflict management abilities
• Talent in negotiations
• Aptitude in decision-making and working with numbers
• Strong leadership capabilities
• BSc degree in Social Work, food safety or any related field.

Remarks:

• All Tabitha policies, guidelines and checklists are an integral part of this Job Description and must be implemented e.g.
• Policy on Safety and Security
• Guidelines on Prevention of Corruption
• Guideline on PSEA
• Tabitha Code of Conduct and child protection