Finance and HR Supervisor (Saida)

We actively encourage women to seize opportunities, break barriers, and excel in their careers. Join our team, where your skills, ideas, and contributions will be valued and nurtured, fostering a culture of inclusivity and empowerment.

Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.

Mission:

Goal/purpose:

The Finance & HR Supervisor ensures that the cash box and cash books are perfectly maintained, as well as monitoring, inputting and mission archiving accounting documents.

S/He is in charge of his/her cash box security. S/He will support the HR department on all documentations.

Job Discription:

Finance tasks:

• Establish a statement of needs for liquid assets in consultation with the Finance Coordinator and Finance Coo Assistant
• In coordination with logistic department manage the monthly charges payments (generator, building charges, water gallons, office supplies)
• Organize the planning of cleaners and check the work of the cleaners in GHs and offices. Ensure they have all the needed cleaning products and materials
• Prepare all financial documents for daily coordination payment such as Per diem, prepaid mobile cards, allowances, receipts of payment or checks in accordance with SI procedures
• Carry out withdrawals and payment of advances, in accordance with established procedures
• Keep the advance books and cash journal
• Record budget allocations and accounting codes of the expenses
• Before recording, check that the supporting documents complies with Solidarités International procedures
• Ensure that accounting documenting are translated if necessary
• Ensure the voucherization at coordination & mission level is done
• Convert currencies at the line manager’s request
• Check cash balances daily and report any discrepancies to the line manager
• Archive mission accounting documents in accordance with Solidarités International procedures, after a final check of supporting documentation
• Collect all the archives from each base and check all the received folders (Finance, HR & Logistics archives)

• Ensure cash box security and confidentiality of information
• Support the Finance Coordinator Assistant & Finance Coordinator with the VAT payment implementation at mission level

2/Human resources Tasks:

• Ensure the administrative management of expatriates (file, visas, accommodation proofs…), and keep the expats files updated.
• Make sure personnel files of national staff contains all necessary documents and archive them properly.
• Ensure the NSSF, Income Tax & Insurance documents for all the staffs are well maintained, organized and archived.
• Follow up with Tax Consultant all the needed HR documents related to NSSF registration/deregistration & family allowance registrations: focal point for NSSF related issues
• Ensure the payment of Income Tax and NSSF & keep updated the NSSF FOLLOW UP
• Follow up the signatures of the employees on Beirut attendance sheets
• Act as a liaison between SI and the insurance company.
• Assist HR team in other activities concerning recruitment of staff (organization of interviews and tests, reference checks…)
• Print salary pay slip to be signed by the employees and properly archived
• Punctual support to the bases in case of needs: watching the tests or archiving.
• Keep the organization chart updated on a monthly basis.
• Support the HR coordinator in the implementation and follow up of trainings for employees.

ORG CHART POSITION (reporting and functional relationships)

Line manager:  Admin/Log manager

Line report(s) on base:  Admin/Log manager

SI will offer you:

salary : 1615  USD as basic salary + COLA +  transport + phone allowance 

Vacation : 1.75 paid leave per month

Social and medical cover