Invitation to bid TOR#010 – Procurement of Preserves and daily meals Raw Materials

1 – Ruwwad Al Tanmeya Organization Overview

Ruwwad Al-Tanmeya is a regional non-profit community development organization that works with disenfranchised communities through education, youth volunteerism and grassroots organizing. Our approach encompasses an array of programs and projects that, together, strengthen initiative and facilitate redress to problems prioritized by members of the community. Three main programs anchor Ruwwad: Child Development, Youth Organizing and Community Support. Three basic values shape every program or activity at Ruwwad Al-Tanmeya: secularism, diversity, and equity.

2 – Project description

The project comprises three types of cash for work activities targeting 900 workers: food production activities, including the production and distribution of daily meals and preserves baskets to 500 vulnerable families in targeted neighborhoods; agricultural activities including urban farming, small-scale farming; and crafts activities.  Food production activities and Agriculture will run for 5 cycles, while the craft activities will run for 4 cycles.  Each cycle will start with a period of training, part of which will be technical, and will differ from one sub-activity to another, and part of which will be cross-cutting across all sub-activities, over two days. The latter part will include onboarding training on PSEA, code of conduct, non-violent communication, work ethics and well-being. Once training is complete, the workers will move on to the production phase.

3 – Operational Objective:

Ruwwad is looking for suppliers who are able to provide us with Preserves and daily meals Raw Materials. You will find attached a PDF including the requested items (named BOQ) including all specifications & quantities needed for the project.

4 – The quotation must include:

• Same requested specification. (quoting other brands might negatively affect the score)
• The number of the registration in the ministry of finance.
• VAT in LBP (if existing).
• Unit & Total Prices in USD.
• Payment Terms with ID copy of the assigned person allowed to receive payments/bank account details.

All quotations should be sent by email to tenders@ruwwadaltanmeya.org copying hoda.r@ruwwadaltanmeya.org with the subject “Preserves and daily meals Raw Materials”.  

5 – Bidders must send:

All Bidders are required to send the below requirements to the following email tenders@ruwwadaltanmeya.org copying hoda.r@ruwwadaltanmeya.org

• The quotation should be (signed/Stamped).
• Official documents "Certificate of the registration in the ministry of finance (الشهاد المالية) etc...
• The TOR#010 “Terms of Reference” (singed & stamped).
• Similar type of executed work would be considered an added value.
• Company profile

6 – Payment Terms:

• Bank Letter or bank transfer.
• Bank fees will be charged to the supplier.
• Total amount of the agreement will be divided into five installments with no down payment.

7 – Questions/ Request for clarification

Any requests for clarification may be submitted by email to omar.shammo@ruwwadaltanmeya.org

8 – Delivery of items

• Delivery of items is to be mentioned in the agreement after selecting the winner.

9 – Important

Kindly note that the quotation will be automatically rejected if

• It is received after the deadline.
• It does not cover all the items listed in the attached BOQ.

In addition, the score will be negatively affected if:

• The bidder doesn’t send all the requested papers (mentioned in number 5).
• The quotation doesn’t include the requirements (mentioned in number 4).

10 – Notes

• In case you encounter any problems while downloading the files “TOR & List of Items” please contact us.
• Make sure to mention the subject of the tender “Preserves and daily meals Raw Materials” in the subject of your email.
• Make sure to send all the requirements as requested otherwise the offer will be rejected.