Country Logistics & Procurement Manager

Objective 1: Procurement and Supply Chain Management

• Supervise logistic and supply chain staff across offices in coordination with Senior Management staff
• Ensure policies and procedures are disseminated in a timely manner and that all relevant staff are trained and apply TDH procedures according to their roles
• Lead the team to ensure that procurements are initiated and followed up as per procurement plans and TDH needs
• Lead and oversee the team to ensure that all aspects of the procurement process, including the preparation of solicitation documents (RFPs, RFQs, etc.), vendor negotiations, and contract management are compliant with TDH and donor policies
• Ensure proper filing and archiving of all procurement dossier, both hard and soft copies
• Update and maintain TDH supplier database to streamline procurements and ensure the selection of trustworthy suppliers
• Coordinate with Heads of Departments and Program Managers to create, review and implement procurement plans, ensuring alignment with project/programs goals and donor requirements
• Develop and propose strategies to optimize procurement and supply chain processes and cost efficiency

Objective 2: Inventory and Warehouse Management

• Oversee inventory management and warehouse operations to maintain optimal stock levels and storage conditions across all categories, including office and technical equipment
• Ensure that inventory tracking systems is in place to improve accuracy and accountability of all goods and hardware used by the project, in a form consistent with the reporting needs of the project
• Coordinate with the logistic staff to arrange deliveries.
  Once delivered in TDH Warehouse (s) makes sure the items are sent in timely manner to the field sites
• Ensure that logistic teams properly collect and store all the evidences (e.g. GRN, delivery report, etc) and check the final documentation prior submitting the invoice to the Finance Department
• Implement and improve logistics management systems and develop local systems for internal control

Objective 3: Fleet and Asset Management

• Oversee the management and maintenance of the organization’s fleet and other key assets, ensuring they are utilized efficiently and maintained according to TDH and donor standards
• Develop and implement asset management protocols to enhance the lifespan and reduce the operational costs of assets

Objective 4: Compliance and Reporting

• Review and update procurement dossiers, contracts and other related documents prior to their submission to the Delegate or to other authorized staff
• Assist Country admin in preparing reports to donors, providing insights into procurement and supply chain operations
• Support the preparation, planning and revision of new project budgets with regard to logistics and supply chain processes in coordination with TDH program and financial staff
• Regularly assess and update organizational procedures and templates in collaboration with Country Administrator and SMT to ensure ongoing compliance and risk mitigation and suggest solution for process improvements, identifying bottlenecks and implementing solutions in a timely manner

Objective 5: Team Leadership and Development

• Lead the recruitment, training, and performance evaluation of the logistics and procurement department staff
• Motivate and support team members to achieve their potential and meet organizational goals, while ensuring adherence to organizational values and ethical conduct

Objective 6: Support humanitarian activities of Terre des Hommes

• Attend Log/Procurement coordination meetings and workshops at national and regional level and/or organize others’ participation; share minutes with concerned staff
• Supports the emergency interventions of the organization as per the employee’s abilities

Objective 7: Safety and Security

• Continuously monitor security updates and advise Country Delegate on how to adjust security measures as necessary
• Monitor all security updates originating from GoS, UN, AU, and INGO sources.
• Be responsible to manage the Security WhatsApp Group and share constant and timely security updates
• Manage the development and implementation of safety and security policies, procedures and SoP and ensure staff adherence to these
• Conduct security awareness training and ensure staff adherence to security protocols.

Required Knowledge & Competencies:

Commitment and Integrity

• Strong commitment to the aims, principles, and values of TDH IT and humanitarian aid

• High sense of discretion and integrity in handling sensitive information

Skills and Knowledge

• Proven knowledge of Supply Chain Management and familiarity with main donors’ procedures
• Excellent analytical and communication skills, including the ability to interact with diverse stakeholders
• Advanced computer proficiency, especially in excel

Training and Language Proficiency

• Having successfully attended a HEAT training is an asset
• Fluency in written and spoken English and Arabic; knowledge of Italian is a plus

Teamwork and Leadership

• Ability to work within a team and motivate and capacitate the staff under her/his line management

Organizational Abilities

• Strong organizational and time management skills; able to manage multiple priorities and meet tight deadlines
• Flexibility and patience in challenging work conditions