Logistic Supervisor

Main responsibilities:

§ Supply & procurement

§ Fleet management

§ Equipment / asset follow-up

§ Management of the logistic stock / Assist in the medical stock management

§ Premises management

§ Security and safety

Main responsibilities and activities of the logistic supervisor can change according to the organization of the work and to the composition of the team.

1. Supply

Monitoring of the purchasing plan of the specific mission

Application and monitoring mission procurement procedures and archiving reports

Monitoring of goods management contracts and any contracts related to the relevant activities

2. Fleet management

Supervision and management of the transport of people to the mission: monitor the vehicle fleet, supervise maintenance, monitor consumption

Supervision and management of the transport of goods to the mission

3. Equipment and asset follow-up

Monitoring the mission inventory

4. Management of the logistic stock

Monitoring the mission inventory

Updating and monitoring IT material and maintenance (computers, software, back-ups, etc.) and communication equipment

5. Medical stock management

Responsible for the delivery to the clinics making sure all the documentation is signed as per Médecins du Monde guidelines (waybill, donation certificates) and by the clinics.

Responsible for medical and non-medical, receiving orders, organizing the stock, inventory, preparing the order and delivery for PHCC and CMH-SUCs).

6. Premises management

Supervision and/or carrying out the installation and maintenance of operating office areas and accommodation areas

Ensure the good management of the premises in Beirut (offices, Guesthouse, PHCCs & CMH-SUCs).

Ensure the maintenance of the premises, according to the lease contract, if needed.

Look for premises, guest houses, offices or warehouses if required

7. Security and safety

Carrying out daily monitoring of compliance with safety and alert regulations.

Ensure the daily movement tracking of the teams on the field.

Report any security-related information to the field coordinator, following the MdM’s guidelines.

8. Other & Management:

Monitoring implementation of the mission’s technical activities and logistics

Training of local teams and provide technical support for all the mission’s logistical and technical support issues

Logistical reporting

Keeping and updating indicators for logistical activities

Review the base logistic team set up and suggest recruitments if required

Manage the logistic team at field level

9. Equipment and asset follow-up

Prepare the monthly report of equipment and submit it to the Logistic Coordinator.

10. Management of the logistic stock

Monitor and submit a monthly report of consumption of the logistic stocks.

Monitor the consumption of stationery and cleaning products and launch orders in collaboration with MdM Logistic Coordination team

Ensure the reception processes are respected before updating the follow-up of the logistic stock.

11. Premises management

Ensure the good management of the premises in Beirut (offices, Guesthouse, PHCCs & CMH-SUCs).

Ensure the maintenance of the premises, according to the lease contract, if needed.

Look for premises, guest houses, offices or warehouses if required

12. Security and safety

Ensure the daily movement tracking of the teams on the field.

Report any security-related information to the field coordinator, following the MdM’s guidelines.

13. Other & Management:

Respect MDM principles/values and do not accept gifts inform of financial or any other compensation (ex: items/materials, food, drinks) from suppliers, traders, contractors, patients/ caregivers.

Perform any other additional duty on request of his/her supervisor

Review the base logistic team set up and suggest recruitments if required

Manage the logistic team at field level

Ensure timely reporting to the logistic coordinator in Beirut

This job description can be modified at any time according to changes in MDM activities or in the context with prior notice and agreement between the two parties. On demand of the direct supervisor, other tasks might be added to that present list.

Behaviour:

§ To behave with self-restraint at all times and respect the dignity of the beneficiaries.

§ To believe in concepts of equity, human rights, neutrality and impartiality.

§ Demonstrate willingness to improve own knowledge and skills by participating in any capacity building activities.

§ Respect each team member’s position, work and specialty.

§ Adapt to special situations or demands from supervisor.

Requested Competence/Skills/Profile

§ University degree BA in business and administration, management, or technical diploma.

§ 1 to 2 years of experience.

§ Ability to work simultaneously on multiple tasks

§ Experience in supervising a small team.

§ Experience in managing planning.

§ Willingness and ability to work effectively with a wide variety of people

§ Ability to work as part of a team and coordinate with project personnel

§ Good spoken and written English

§ Strong organizational skills

§ Good computer skills on MS Office programs, especially in MS Excel

§ Capable to multi-task and process information into action without any delays in the program activities

§ Clear understanding of donor compliance is essential

§ Female profiles are encouraged to postulate