Finance Coordinator

The Finance Coordinator at Women Now for Development will not only manage financial transactions, budgets, and reports but will also play a pivotal leadership role in overseeing the finance department. They will work closely with other department heads to ensure seamless communication and smooth operations across the organization. This involves coordinating financial workflows, ensuring compliance with financial policies, and contributing to strategic decision-making by providing accurate financial insights. Additionally, the Finance Coordinator will be responsible for streamlining financial processes, maintaining financial records, and fostering a collaborative environment that supports the organization's broader goals.

Tasks and Responsibilities

1- Planning and Oversight:

• Responsible for financial planning and preparing the annual budget.
• Preparing the cash flow plan and ensuring the availability of funds to implement projects.
• Supervising the financial team in the sector.
• Supervising the financial team in the sector, including the finance officer and accountant. The coordinator will also ensure that the team adheres to financial policies, deadlines, and compliance standards, while promoting efficient workflows and fostering collaboration within the department.
• Evaluating the performance of the financial team and proposing a development plan.
• Ensuring procurement work is compliant with the agreed policies and procedures.
• Ensuring procurement and logistics processes align with the organization’s financial plans.
• Reviewing supplier contracts and ensuring procurement operations are conducted within the approved budget and policies.

2- Accounting and Auditing:

• Completing the monthly closure process and provide updated reports to project managers and programs.
• Preparing monthly bank reconciliations.
• Ensuring accurate handling of exchange rates.
• Ensuring the readiness of the accounting system and the recording of all operations.
• Preparing the monthly financial report.
• Ensuring the implementation of financial policies and developing them as needed.
• Verifying documentation accuracy and ensuring other departments comply with organizational policies.
• Overseeing the annual audit process and follow-up.
• Preparing the annual financial report.
• Conducting project audits and following up with donors until the final approval of reports.
• Auditing financial operations related to procurement and logistics to ensure accuracy and transparency.
• Ensuring all procurement and logistics expenses comply with the approved budget.

3- External Communication:

• Serving as the primary point of contact with donors on financial and administrative matters.
• Coordinating with the Country Director regarding banks and financial institutions and completing financial evaluation files.
• Approving financial reports before submission to donors.
• Submitting financial reports to donors within the required timeframe.

4- Internal Communication with Other Departments:

• Working directly with the programs team to ensure expenses align with budgets and making necessary adjustments.
• Developing project budgets in coordination with the programs team.
• Sharing financial reports regularly with other departments.

5- Safeguarding Requirement:

•   Integrate safeguarding principles and protocols into all financial activities and processes.
•  Promote a safe, inclusive environment that respects the rights and dignity of all individuals, especially vulnerable populations.
• Respond promptly and appropriately to safeguarding concerns or incidents, adhering to established protocols and procedures.

Qualifications Required

• Master’s degree in financial management or an equivalent specialization (e.g., Accounting, Internal Auditing, etc.).
• At least five years of prior experience in a similar position, with at least five years in the nonprofit or humanitarian sector preferred.
• Experience with accounting software (QuickBooks Online for Nonprofits).
• Strong proficiency in Microsoft Office, especially Excel.
• Ability to communicate in English.
• Excellent communication skills.
• Strong team management and supervision skills.
• Ability to prioritize tasks and complete them within set deadlines.
• Capability to handle diverse and multiple tasks.
• Solid understanding of gender-sensitive approaches.