Administrative Assistant

SPECIFIC PROCURMENT NOTICE

REQUEST FOR EXPRESSION OF INTEREST

Republic of Lebanon

Ministry of Public Health

Lebanon Health Resilience Project (P163476)

Consultancy Services for

Administrative Assistant

(Loan No. 87710-LB)

The Lebanon Health Resilience Project (LHRP) is a five-year project funded by the World Bank. The project is designed to support the Ministry of Public Health (MoPH) strategy to establish a pro-poor Universal Health Coverage program. The project aims to increase access to quality healthcare services to poor Lebanese identified by the Ministry of Social Affairs (MoSA) through the National Poverty Targeting Program (NPTP), based on a proxy-means testing targeting mechanism. All identified individuals will benefit from comprehensive packages of defined health services delivered at 204 Primary Health Care Centers (PHCCs) selected from the MoPH PHCCs network.

The Ministry of Public Health is seeking to recruit an Administrative Assistant to be the focal point for the Project Management Unit to support the World Bank Projects in the Ministry of Public Health in all administrative tasks.   

The MoPH hereby invites eligible Consultants to indicate their interest in providing the Services. Interested candidates should provide information indicating that they are qualified to perform the Services.

Administrative Assistant will be selected in accordance with the procedures set out in the World Bank's Procurement in Investment Project Financing Goods, Works, Non-Consulting, and Consulting Services (dated July 2016 and revised in November 2017, August 2018 and November 2020)

Interested candidates are requested to provide the following information:

• A CV showing relevant similar experience, and previous academic and professional achievement.

Expression of Interest must be delivered electronically to the address below not later than Feb. 03, 2025. The subject of the e-mail should be: “Lebanon Health Resilience Project – Administrative Assistant”.

Ministry of Public Health

Attention: Lebanon Health Resilience Project (LHRP)

Title: Project Management Unit (PMU)

E-mail: lhr.covid19@gmail.com

Lebanon Health Resilience Project

TERMS OF REFERENCE

Administrative Assistant

1. BACKGROUND AND OBJECTIVES

The Government of Lebanon (GoL) has received financing from the World Bank toward the cost of the Lebanon Health Resilience Project (LHRP) and Strengthening Lebanon’s Covid-19 Response Project (SLCRP).

The LHRP is a seven-year project that aims to increase access to quality healthcare services to poor Lebanese and displaced Syrians in Lebanon and to strengthen the Government’s capacity to respond to COVID-19. This project will: (i) provide subsidized packages of essential healthcare services to 210,000 vulnerable Lebanese living under poverty line identified by the Emergency Social Safety Net (ESSN) Project; (ii) strengthen the technical and organizational capacities of the Ministry of Public Health (MoPH), Primary Health Care Centers (PHCCs), and public hospitals; (iii) cover the hospitalization bills for COVID-19 and non-COVID-19 claims at private and public hospitals for uninsured Lebanese; and (iv) strengthen the Government of Lebanon’s capacity to respond to COVID-19 pandemic

The SLCRP is a 1.9-year project financed by the World Bank. The project will finance payment of hospitalization bills for COVID-19 and related health conditions to public hospitals and eligible private hospitals, using provider payment methods as agreed with the World Bank. The project will also finance the procurement and the deployment of COVID-19 vaccines and the operations that support the vaccination rollout, goods needed for the prevention, detection and case management of COVID-19 and related health conditions for public hospital. The project will support the procurement of new medical equipment or the maintenance of old equipment in public hospitals providing COVID19 and related health conditions medical services.

1. RESPONSIBILITIES

The MoPH is seeking to recruit an Administrative Assistant. The Administrative Assistant will support the Project Management Unit (PMU) in both projects funded by the World Bank, which are; 1) Lebanon Health Resilience Project (LHRP); and 2) Strengthening Lebanon COVID 19 Response (SLCRP) at MoPH with administrative tasks.

The tasks of the administrative assistant will include:

• Assisting in the administration of the PMU’s office.
• Assisting in establishing and maintaining project documentation and filing system
• Assisting in preparing for meetings, presentations, workshops, and any other events, including logistics.
• Assisting in operating and maintaining the telecommunication services of the project including phone calls, emails, etc..
• Assisting in drafting minutes of meetings and overseeing work activities of administrative support aspect.
• Responding to inquiries made in-person, by phone or by mail and making appropriate referrals.

• Managing highly confidential tasks.
• Coordinating field visit arrangements for the project team.

• Maintaining office supply inventories.

1. DURATION

The contract period will end on Dec. 31, 2025, extendable upon satisfactory performance and mutual agreement. The first three (3) months will be considered as probationary period, based on which the consultant’s performance will be evaluated. The contract may be terminated with no remedy if the performance was evaluated as not satisfactory.

1. REPORTING REQUIREMENTS

The Administrative Assistant will report to the PMU’s Project Manager and will be expected to work closely with the PMU staff, and coordinate with all project stakeholders.

1. QUALIFICATIONS

Education:

• Bachelor’s degree in business administration, social and behavioral sciences or equivalent.

Knowledge and Experience:

• Minimum of 2 years of experience in a similar position in the public/private sector or in donor-financed programs.
• Knowledge of principles and practices of basic office management; and
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.

Skills & Abilities:

• Strong communication skills, both written and verbal, in both English and Arabic.
• Proficiency in Microsoft Office applications (Word, Excel, and PowerPoint);
• Excellent planning, organizing and time management skills and the ability to prioritize work.
• Hard working, detailed oriented, and able to manage multi-task effectively.
• Good administration and interpersonal skills and ability to work well as part of a team.
• Ability to work effectively under pressure; and
• Demonstrated ability to take initiatives and work independently.