يتطلب رسالة مع الطلب؟: 
نعم
توجيهات التقديم: 

Does this description fit you?

Please send us your CV and Cover letter in English. CV only will not be considered.

Applications should be sent only through the link: https://ee-eu.kobotoolbox.org/single/a0ad7c4552117fd570055430f7e3f030

Applications sent directly through email won't be considered.

 

NB:  The vacancy may close before the deadline. Thank you for your comprehension

For further information about Solidarités International, please consult our website:  http://www.solidarites.org/en/

 

We actively encourage women to seize opportunities, break barriers, and excel in their careers. Join our team, where your skills, ideas, and contributions will be valued and nurtured, fostering a culture of inclusivity and empowerment.

البريد الالكتروني للشخص المسؤول: 
الوصف: 

PRESENTATION OF THE ORGANIZATION

SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty countries, SI's teams - 2000 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting cultures.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to find all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.

 

DESCRIPTION OF THE POSITION

General objective:

The HR. Coordinator Assistant supports HR Coo in a day to day, managing general operational and administrative tasks (such as recruitment, contract management, leave and attendance management, personnel management; payroll, HR reporting etc.)

S/he is also the focal point for the whole mission regarding NSSF and insurance follow up.

He/she provides adequate support to all the expats on administrative matters i.e. visa, visa extension, liaison with government departments, tracking and updating their records.

 

The main challenges:

We are opening new bases, and that might require more attention from the coordination to support the opening.

 

Priorities for the 2/3 first months:

Take over the Homere system for salaries & the salaries process

Take over the NSSF & income tax process

Take over the residences and visas in coordination with the lawyer

 

Responsibilities and main activities:

List of main activities:

Human Resources Administration

  • Ensure that HR policies and procedures are respected and understood at Beirut Office
  • Ensure that personnel files are kept up to date and deadlines respected (annual performance, contract amendments)
  • Take the necessary steps with authorities if required (registering national and international personnel, submitting documents, visas/work permits for expatriates...)
  • Ensure the respect of the HR monthly calendar and if necessary, relaunch and support the bases

 

Payroll, Tax and Social Contributions Management

  • Support monthly salaries calculation and payroll processing for the whole mission in collaboration with bases and HR Coordinator by doing precheck and prefilter before Payroll validation by the HR Coo deputy or the HR Coo
  • Focal point with the bases regarding registration and deregistration documents for NSSF for the mission
  • Pre check of all the documentation related to Family allowances
  • Update and check the monthly related HR databases and payroll variables for Beirut
  • Ensure the pay slip signature and archiving at time of all payrolls related documents

 

INSURANCES:

  • Manage all the additions, deletion and change of Staff for all the bases
  • Check the data of the insurance bill for Beirut
  • Claims follow up for all the bases

 

RECRUITEMENT and BRIEFINGS

  • Support the Head of Department to respect up to C1 level and follow-up the recruitment procedures and participate to the interview. In some cases, the person might support in C2 recruitments.
  • Prepare the induction planning of new employees in collaboration with his/her line manager and head of department
  • Orientate new recruited employees on SI HR Policy (Internal Staffs Regulations, specifics allowances and benefits…) and explain the contents of SI HR procedures and processes
  • Update the recruitment follow-up monthly.
  • Organize, schedule, and conduct the HR briefing and/or induction sessions for every newcomer in Beirut Office
  • In charge of HR admin briefing for expatriates (Visa, break, expats policies)

 

Trainings

  • Ensure that all trainings attended are recorded in HOMERE (HR Software)
  • Ensures that the training files (whole mission) are kept up to date and complete (Training request, ToR, invoice, attendance sheets, etc.)

 

Management and EAPs

  • Support and evaluate team members under his/her direct supervision
  • Follow-up of employee evaluations (EAPS) realizations on time.
  • Perform the first review of the EAPs in Beirut Coo office on the quality of the evaluation. May be required to ask managers to review their EAPS

 

Archiving and Audit

  • Ensure that staff personal files are kept up to date and archived according as per the proper guidelines for the whole mission
  • The HR coordination assistant is the focal point at mission level regarding audit preparation. S/he is meant to ask and gather all the proper documents required for the audit.
  • Ensure hard and soft archiving, as well as ensuring the security of HR/administrative documents
  • Ensure that archives from bases are brought back to coordination on a regular basis

 

Reporting

  • Update and consolidate the SI ID card needs for the whole mission and send to the logistics department
  • Report to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.
  • Update the International Staff follow-ups monthly and prepare the HR shuttle for HQ before HR coordinator validation
  • Prepare the monthly HR reporting Pack, gather the information from the bases, check and consolidate for the whole mission and send it to HR coordinator

 

Communication / representation

  • Work closely with and support the Administrative/HR Managers and assistants
  • Report to the HR Coordinator any alerts concerning Solidarites International Staff and support the HR Coordinator in the social dialogue
  • Ensure the HR data and information confidentiality

 

Link with authorities

  • The HR coo Assistant will have to represent SI at specific ministries in order to carry out the necessary formalities for the regular presence of expatriates in Lebanon or any formalities required by the labor law
  • HR coo assistant is the focal point with the lawyer for all matters concerning Residency and Work Permit

 

Reporting/Communication

Line manager: HR Coordinator

ORG CHART POSITION (reporting and functional relationships)

Line manager: HR Coordinator

Line Report(s) HR Coordinator – HR of Expats at HQ

Functional Manager: HR Coordinator

Functional Report(s): HR Coordinator.

 

PROFILE NEEDED

Studies : Bachelor in HR of similar fields in the faculty of business and economics, social sciences, psychology, or law

Experience : 3+ years

Language : English & Arabic French is a plus

IT : Microsoft office – Experience in ERP systems – Experience in Homere is a plus

Qualification :

Communication Skills

Critical Thinking and Problem-Solving

Collaboration and Teamwork

Adaptability and Flexibility

Cultural Awareness

Personal and Social Responsibility

Time Management and Organization

 

SI WILL OFFER YOU

A salaried post:  1,925 USD as basic salary + high cost of living + phone allowance + transportation allowance

Vacation : 1.75 paid leave per month

Social and medical cover

منتهية الصلاحية

ملاحظة:

دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.

آخر تاريخ التحديث: 
10 يناير, 2025
قطاع(ات) التدخل:
اللاجئين
آخر مهلة للتقديم:
السبت, 18 يناير 2025
نوع العقد:
دوام‬ ‫كامل‬
مدة الوظيفة:
6 months, renewable according to performance and funds
الراتب
1,925 USD as basic salary
نطاق الراتب:
بين 1500 و 2000 (دولار أمريكي)
درجة التعليم:
بكالوريوس
تفاصيل درجة التعليم:
Bachelor in HR of similar fields in the faculty of business and economics, social sciences, psychology, or law
متطلبات الخبرة:
بين 3 سنوات و5 سنوات
اللغة العربية:
بطلاقة
اللغة الانكليزية:
بطلاقة
اللغة الفرنسية:
غير مطلوب
البلد/المدينة: 
  • Lebanon
  • بيروت
randomness