GIZ, QuA-Vet Project is looking for Senior Short-Term Expert (STE) for Surveying and Benchmarking WBL Practices in Lebanon - Cosoft # 83480708 , PN#18.2208.9-002.00 QUA VET
Mission
This mission aims to develop a comprehensive framework on WBL for trainees in Lebanon by identifying existing gaps, leveraging best practices, and creating recommendations tailored to the local context. At its foundation is an extensive phase of desk research and benchmarking to analyse WBL practices in Lebanon, neighbouring countries, and internationally recognized models, followed by a survey of 30 – 40 companies in Lebanon, along with a selection of TVET schools. This mission will serve as a basis for designing effective WBL Instruments that reflect both global standards and Lebanon’s unique needs.
As In-Company Training and WBL are closely interconnected processes, the mission will strategically coordinate with an STE leading a parallel In-Company Training survey, enabling alignment between WBL programs and In-Company Training structures. This collaboration will help establish selection criteria that foster meaningful partnerships between companies and TVET institutions, ensuring that companies are prepared to provide quality training experiences to trainees with limited workplace experience.
Finally, to ensure continuity and lasting impact, all findings, insights, and best practices will be transferred to an expert, who will realize the development of the WBL and In-Company Training Instruments. This expert will build on the mission's groundwork to identify 20 pilot companies and their matchmaking with a selection of public TVET schools, design the instruments, and oversee the implementation phase, bridging the gap from planning to practical application and supporting the long-term sustainability of WBL in Lebanon.
Services and Deliverables
- Conduct desk research and benchmarking on adopted practices in Lebanon, neighbouring countries, and countries representing the best practices for WBL to determine the gaps and best practices.The STE will:
- Submit a structured report summarizing the research methodology, key findings, identified gaps, benchmarking comparisons, and recommendations, supported by relevant visuals such as charts and tables for clarity.
- Use credible and relevant sources such as government policies, industry reports, academic research, and international frameworks (e.g., ILO, UNESCO).
- Consult with stakeholders (e.g., TVET schools, companies, policymakers) to validate findings or gather supplementary data.
2. According to the results of the desk research, prepare and submit to the project team for revision and approval: 1) a WBL survey draft, along with 2) an outreach & matchmaking strategy for up to 30 – 40 companies and their assigned public TVET schools in Lebanon, who will be taking part in the approved survey. The STE will:
- Draft an initial survey draft tailored to Lebanon’s WBL context and the project’s objectives for approval by the project team.
- Prepare and submit the companies and schools’ outreach & matchmaking strategy to the project team for review and approval.
- Submit the updated survey, along with outreach & matchmaking strategy following the project team review and approval.
- Provide the final approved version of the survey and outreach strategy.
- Once approved by the project team, the survey will undergo a field test through interviews with a subsample of businesses to be further revised based on the findings of the test survey.
3. Outreach to up to 30 – 40 companies, along with 10 public TVET schools in Lebanon to ensure willingness and eligibility to participate in the approved WBL survey. The STE will:
- Implement a targeted outreach strategy to engage 30–40 companies, along with 10 public TVET schools, ensuring alignment with the selection & matchmaking strategy.
- Maintain a comprehensive log of outreach activities and share with the project team a final list of participating companies and schools.
- Address any risks or challenges during the outreach process and ensure the selected companies and schools are prepared for the survey.
To ensure the survey yields reliable and relevant results, the following steps for selecting companies and TVET schools are advised:
- Develop and coordinate an outreach strategy.
- Execute outreach activities.
- Monitor and document outreach efforts.
- Confirm and finalize companies’ and TVET schools’ participation.
- Address risks and ensure flexibility.
4. Conduct the approved WBL survey, to identify gaps, best practices, and incentives, to issue recommendations for designing WBL Instruments. The STE will:
- Develop a detailed survey implementation plan and share it with the project team.
- Conduct the approved survey using the agreed methodology.
- Share the track of the survey responses.
- Submit a final table addressing the end survey’s status.
The survey should adhere to the following basic criteria to ensure it provides meaningful and actionable insights:
- Cover companies across all regions of Lebanon.
- Cover companies and public TVET schools in close proximity (within 20 km) to each other.
- Include only legally registered MSMEs.
- Focus on companies and public TVET schools in the Agrifood and IoT sectors.
- Include companies with diverse workforces (gender, age, educational background, and employee levels).
- Cover all necessary dimensions of WBL, including strategic, operational, and performance-related factors.
- Favor companies with demonstrated commitment to employee development (e.g., HR policies, training budgets, and resources).
- Favor companies collaborating with educational/training institutions or involved in SABs or development organizations (e.g., GIZ, ILO).
- Favor TVET schools that have an SAB.
- Ensure the survey time is concise and takes no more than 20 minutes to complete.
5. Submit a report (after analysis of raw data with project team) including incentives, gaps & best practices of WBL in Lebanon, along with recommendations to design instruments and preliminary incentive schemes for companies. The STE will:
- Analyse data and generate insights.
- Draft and submit a clear outline of the report structure for approval by the project team ensuring the structure aligns with project objectives and deliverables.
- Draft the report and submit it for revision and approval by project team.
- Incorporate feedback and submit the final report.
- Prepare a presentation of the key findings and participate in the meetings with stakeholders to present findings and support in the discussion.
The report shall include, but not to be limited to:
- a comprehensive analysis of gaps & best practices,
- clearly outlined recommendations with practical implementation steps,
- preliminary incentive schemes with feasibility to encourage companies’ participation in the programs.
- benchmarking comparison areas, highlighting key differences and areas of improvement
- a clear structure with visual aids (e.g. relevant charts, graphs, case studies, etc.)
6. Develop and submit (in close coordination with the expert conducting a parallel In-Company Training survey) comprehensive selection & matchmaking criteria to identify suitable piloting companies and facilitate their matchmaking with TVET schools, ensuring alignment with project objectives and In-Company Training & WBL goals. The STE will:
- Participate in an initial meeting with the project team and the expert conducting the parallel In-Company Training survey to align on objectives for selecting pilot companies, understand the expectations for coordination and collaboration.
- Review and analyse the list of surveyed companies and public TVET schools
- Draft initial selection and matchmaking criteria of piloted companies and schools.
- Collaborate with WBL expert to ensure alignment of the findings and discuss overlaps and complementarities.
- Submit companies’ selection and matchmaking criteria for revision.
- Submit the final version of the selection criteria, along with recommendations for the 20 piloting companies.
7. Coordinate and transfer knowledge to the expert who will be later designing the WBL and In-Company Training instruments to finalize the selection of 20 piloting companies and their assigned TVET schools.The STE will:
- Prepare all necessary materials for a comprehensive knowledge transfer with the expert who will be designing the instruments.
- Participate in the conduct of interactive coordination sessions and transfer knowledge to the expert who will design the instruments.
- Submit a comprehensive report documenting the process and outcomes.
Additional considerations:
- Administer the survey to key stakeholders within the companies and public TVET schools (managers, training coordinators, department heads, schools’ directors etc.).
- Use a combination of quantitative and qualitative questions to capture both measurable data and detailed feedback.
- Keep it concise, with a completion time of no more than 20 minutes.
- Deliver all produced documents in hard copy and in digital form using exclusively MS-Office applications and in a format agreed upon (PDF, Editable word documents, excel, PPT)
- Provide URLs or document titles for online references.
- To ensure effective design, implementation, analysis, and extraction of results and conclusions, the above should be carried out in close coordination and regular communication with GIZ team and the expert who is conducting a parallel In-Company Training survey (online and face-to-face meetings, emails, brainstorming sessions, document approvals, etc.).
How to apply
Clarifications
For further information regarding this tender, you may send your inquiries via email to LB_quotation@giz.de during normal office hours Max. by Wednesday, January 08, 2025 (Beirut local time).
Noting that in your e-mail the subject should be: "Clarification 83480708 STE for surveying & Benchmarking WBL practices In Leb -PN 18.2208.9-002.00 QuA-VET"
The offers/Proposals shall be sent in TWO separate emails to the following email:
All documents should be submitted in one email to LB_quotation@giz.de in-PDF format by Monday, January 13, 2025 - till 23:59 o'clock Beirut Local Time at the latest.
Note: Sending your offers to any other email address or non-compliance with any of the mentioned conditions will result in rejecting your participation in this tender.
Two Emails shall be sent, one for the Technical Offer and another email for the Financial Offer.
Your email subject lines shall be named as follows:
Consultant Name-Technical Offer-STE for surveying & Benchmarking WBL practices in Leb -83480708
Consultant Name -Financial Offer-STE for surveying & Benchmarking WBL practices in Leb -83480708
- The offers shall be submitted in English language only.
- The offers shall be signed
- The financial offer must be in USD including taxes, should be valid at least for Four Months after the submission date (Please mention it in your offer).
- You shall not be reimbursed for your submitted offers.
Technical and Financial offers/Proposals (in two Separate Emails),
i-Technical Offer/Proposal which consists of:
An Updating CV not exceeding 4 pages. Any information exceeding the page limit will not be considered for evaluation detailing reference projects that showcase experience in designing and implementing surveys and conducting desk research, particularly in the context of WBL or related areas within Technical and Vocational Education and Training (TVET). – in PDF format.
A Concept note expressing the bidder’s interest in the assignment, outlining their relevant expertise, and highlighting the proposed approach and how it meets the criteria outlined in §3.
Signed copy of Annex 4: GIZ General Terms & Self-Declaration & Code of conduct.
Kindly note that any price indication of any item in the technical offer may lead to disqualification.
ii- Financial Offer/Proposal, which should consist of:
Financial Offer (please use Annex 1 and quote your fee in USD incl. Taxes)
Copy of Ministry of Finance (MoF) registration - If Available. Please note that experts not registered with the MoF are eligible but will be taxed at a higher rate in accordance with applicable tax laws and regulations – in PDF format.
Applicant’s local bank account details (fresh account if applicable).
Detailed instructions of the contents of your offer/proposal and the mode of presentation/submission are attached both in the ToR, assessment grid.
Important Notes:
Offers must be submitted in English.
All documents must be signed.
Financial offers must remain valid for at least four months from the submission date.
Reimbursement for submitted offers will not be provided.
Detailed instructions of the contents of your offer and the mode of presentation/submission are attached both in the ToR.
The minimum passing grade for the technical assessment is 500 points. Bidders scoring below will be disqualified and will not proceed to the financial assessment stage.
The technical Offer has a weighting of T: 70% of the total scores and the price offer F: 30%
The contract currency is USD;
GIZ is not responsible for currency fluctuations.
Payment will be made via bank transfer to a local fresh account.
Applicants who do not receive notification within four weeks after the submission deadline should consider their offer unsuccessful.
Contractors not registered with the Ministry of Finance (MOF) or without an income tax number will have 8.5% of their invoice amount deducted by GIZ
Kindly Note Only applications containing the mentioned documents will be considered
N.B. The maximum mailbox receive size is capped at 25 MB. Documents exceeding the mentioned MB should be transferred via : Start (giz.de) (Provide the password)
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