Accounting Assistant (Tyre)

Action against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women and children. Currently 500 expats and more than 5,000 employees are working for Action against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation. 

In Lebanon, the Syrian crisis continues to generate political, social and economic pressure due to the war in Lebanon and keeps more than 1.5 million refugees in a situation of increasing vulnerability. In this environment of political, economic and social uncertainty, our teams have maintained their high levels of humanitarian response and aid to Lebanon. Likewise, our interventions have been maintained in the Bekaa and northern areas, as well as in the south of the country, with a special focus on working in partnership or in consortium with other organizations and on institutional strengthening of the relationship with both donors. institutional, such as with local authorities and entities.  

The Accounting Assistant will ensure the proper management of the accountancy for the base, the monthly accountancy closing, the respect of ACF Procurement and Commitment of Expenditure Procedures and will respond to additional tasks or changes as identified by the Base Finance Manager.

Objective 1: To ensure the appropriate registrations for all the transactions related to the Base 80%

• Record various transactions in the accounting system ensuring accuracy and reliability of recorded information.
• Conduct monthly matching of transactions and ensure proper registration.
• Ensure the correct allocation of all expenses as per the procurement requests and cost coverage plan.
• Ensure that all entries are properly registered using the correct accounting codes.
• Proceed with the verification of all accounting codes ensuring the follow-up of all pending transactions (advances to be returned, opened accounts).
• Ensure that all tax rules and regulations (VAT, NRT, Daily Workers, etc.) are respected (invoices, registration in the accountancy, etc.) and report to the Line Manager any discrepancies.
• Revise the bank and cash register with the Accounting & Finance officer on a weekly basis to ensure that it matches the cash and bank books.
• Meet monthly deadlines for closing the accountancy. Ensure accuracy and timeliness of inputting to meet monthly deadlines.
• Analyze and correct the accountancy according to line manager and mission accountant feedback.
• Perform any other financial and accountancy support tasks as requested by the line manager.            

Objective 2: To support in the appropriate digital and physical archiving of all supporting documents 20%

• Conduct daily digital and physical archiving tasks in alignment with ACF's archiving policy during the monthly financial and accounting closing process, with guidance from the line manager.
• Perform daily scanning of VAT and NRT invoices, verifying their accuracy, and timely upload to designated folders.
• Promptly notify the line manager of any missing or incomplete documents for a timely resolution.
• Assist in consolidating contracts to streamline the process and ensure accuracy.
• Support internal and external audits by meticulously preparing and organizing the necessary supporting documents.

Objective 3: To support other humanitarian activities of ACF.

• Support the emergency interventions of the organization as per the employee’s abilities and capacity under the emergency response like emergency and recovery phase.
• Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
• Promote gender equality within the humanitarian and/or development work

Objective 4: Security

• Respect the security rules specified in the mission and base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.
• Communicate to the security managers of the working location any security related information or noncompliance with the security plan.

Objective 5: Gender & Safeguarding (cross-cutting)

• Promote safe and equitable environments, through knowledge and application of the protocol against harassment and gender policy.
• Knowledge and compliance with safeguarding policy.
• Promote gender equality within the humanitarian and/or development work

Training/ Education:

Accountant diploma or related and professional experience

Technical specific knowledge:

• Professionalism
• good organization and planning
• sense of confidentiality
• excellent computer skills
• wiling to learn
• flexibility to acceptance challenges
• working under pressure and attention for details

Previous experience:     

• At least 1 years’ experience in accounting, preferably in an NGO Setting.

Humanitarian sector knowledge:

• Preferable, but not mandatory

Action Against the Hunger knowledge:

• Preferable, but not mandatory

Languages: Fluency in English and Arabic, French an asset

IT and specific systems:

• Windows domain, Microsoft Office, Compulsory expertise in Excel, ERP, and double entry accounting systems.

Mobility (national/ international): National

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.