Compliance Intern

Action against Hunger is an international non-governmental, private, apolitical, non-religious and non-profit organization created in 1979. Its goal is to combat hunger and dangerous situations that threaten men, women and children. Currently 500 expats and more than 5,000 employees are working for Action against Hunger in more than forty-six countries working in projects concerning four areas of focus: nutrition, health, food security and water and sanitation. 

In Lebanon, the Syrian crisis continues to generate political, social and economic pressure due to the war in Lebanon and keeps more than 1.5 million refugees in a situation of increasing vulnerability. In this environment of political, economic and social uncertainty, our teams have maintained their high levels of humanitarian response and aid to Lebanon. Likewise, our interventions have been maintained in the Bekaa and northern areas, as well as in the south of the country, with a special focus on working in partnership or in consortium with other organizations and on institutional strengthening of the relationship with both donors. institutional, such as with local authorities and entities.  
Read More at: https://daleel-madani.org/civil-society-directory/action-against-hunger/... © 2019 Lebanon Support. All rights reserved.

Under the supervision of the compliance manager and the functional Head of base Officer, s/he will:

• Support in the archiving procedure implementation in the Base. 
•  Follow up on the correct execution of each department archiving procedure from 2018-2022 and MoF request
•  Coordinate the consolidation of each contract archiving consolidated dossier. 
•  Follow up and coordination of the response to any preventive control. 

Key activities in your role will include

Objective 1: Coordination of the digital archiving in the Zahle Base for previous period (60%)

Responsible for:

Digital Process Management 2018-2022

Any other request from other department 

Tasks:

• Scan all physical documents per each department and post on Teams
• Coordinate between compliance and Technical departments
• Coordinate and support between departments.
• Consolidate and report to line manager

Objective 2: Audit (15%)

Responsible for:

Support the support department in the auditing preparation 

Tasks:

• Support in the development and implementation of compliance procedures and policies
• Update the Audit follow-up on teams 
• Inspect items delivered from bases and report in case of pending issues or challenges
• Record progress of audit requirements collection and report it with Compliance Manager
• Support bases and technical in collecting supporting documents if needed
• Supports in the update of base workflow in audits’ preparation
• Prepares the first draft of quality of requirements before sharing with audits as per internal policies
• Coordinates with bases the delivery of supporting documents to/from coordination
• Ensure proper hard copies archiving of assigned audit documents
• Ensure proper soft copies archiving of assigned audit documents
• Support in preventive control and timesheet analysis

Objective 3: Archiving Room (5%)

Responsible for:

Support Zahle base in arranging the archiving room 

Tasks:

• Support the base in arranging the archiving room
• Create the inventory list of the documents
• Ensure that all folders are labeled correctly and easy to access
• Arrange per Technical departments 

Objective 4: Support humanitarian activities of Action Against Hunger

• Support the emergency interventions of the organization as per the employee’s abilities.
• Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
• Promote gender equality within the humanitarian and/or development work

Objective 5: Gender & Safeguarding (cross-cutting)

• Promote safe and equitable environments, through knowledge and application of the protocol against harassment and gender policy.
• Knowledge and compliance with safeguarding policy
• Promote gender equality within the humanitarian and/or development work

Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.