Logistics and Procurement Assistant - Lebanese only

Under the supervision of the Logistics, procurement and security Manager  , the Logistics and procurement assistant is responsible for overseeing and supporting all the logistics and procurement activities which include supporting in tendering process, implement market assessments, collect quotation’s in addition supporting in the vehicles logs in order to maintain the proper documentation. And support in security tasks when it is needed.    

Objective 1: Tendering

Conduct market assessment for the requested items

Ensure the PR has all the needed information and approved.

Prepare RFQ or Tender document to advertise

Collect the offers (quotations or tender).

Support in committee of evaluating the bidders to choose the best supplier

Create draft contract for the winner and share with the line manager.

Conduct field visits with program team to ensure the proper quality and delivery of the items.

Ensure applying all AN policies and guidelines throughout the process.

Objective 2: Support in Office requirements

Supported in coordination with finance team and service providers to ensure paying the regular expenditures (Monthly, quarterly, yearly)

Ensure updating or renewal of contracts (office, guesthouses. Etc)

Follow up and update on the inventory list of Monthly bases

Ensure the proper labelling for all inventory items

Support in scanning and documentation of all files

Follow up on maintenance issues in the premises

Ensure purchasing all needed items for the premises and staff  

Objective 3: Fleet

Conduct monthly check up on the cars and fill out the needed forms

Report the maintenance to the line manager  

Ensure the regular maintenance of the vehicles 

Ensure the presence of validity of the safety tool in the vehicles

Ensure that car log books are filled out properly by the staff

Share a monthly report (conditions and expenditures) with line manager

Objective 4: Reporting and Communication

Provide updates on daily basis for the line manager

Ensure sharing the requested reports with line manager and other respective persons

Coordinating with respective departments (finance, program, etc…)

Support in the security tasks when it is needed

Ideal Profile:

Education: Bachelor’s degree in Business and administration or other related fields

Experience:  at least 2 years of professional experience in procurements and logistics activities

Previous experience with NGO/INGO is a must\

Previous experience in market assessment in an asset

Profession in MS Office

Fluent in English

A driving license is a must

Good analytical skills and problem-solving skills