Finance and Administrative Manager

Amideast is a leading American non-profit organization engaged in international education, training and development activities in the Middle East and North Africa. Founded in 1951, Amideast in its early years focused on promoting U.S. study to students in the MENA region and managing U.S. scholarships and exchanges such as the flagship Fulbright Foreign Student Program.  While these important programs continue apace, our work has expanded significantly. Today Amideast programs and services touch the lives of half a million individuals a year – improving educational opportunities and quality, strengthening local institutions, and developing language and professional skills critical for success in the global economy. Read More at: https://daleel-madani.org/civil-society-directory/amideast Copyrights © 2019 Lebanon Support. All rights reserved.

Summary of Position: Amideast seeks a Finance and Administrative Manager for the anticipated $12M, five-year USAID-funded New Higher Education Capacity Development Activity in Lebanon. This activity will aim to provide technical assistance and institutional capacity building to local higher education institutions and to key official higher education entities in areas such as strategic planning, administrative and financial management, and collaboration with other stakeholders, to improve their effectiveness at the system level and to develop linkages with the private productive sector. Based in Beirut, the Finance and Administrative Manager will support the DCOP/COP in day-to-day program management and ensure that the program meets all Amideast, USAID and host country regulations and requirements related to USAID funds usage, accountability, and operations within the country. **Only citizens of Lebanon or permanent residents with work authorization will be considered. This position is contingent on funding** Primary Responsibilities

Key Responsibilities:

• Procurement and Financial Management:
  • Coordinate with technical teams to ensure robust, realistic procurement planning and management, including vetting when applicable.
  • Track and analyze all costs incurred under the award and oversee all payments.
  • Ensure compliant financial record-keeping policies are implemented and maintained throughout the program.
• Budget Monitoring and Reporting:
  • Monitor program budgets, advise senior management on burn rates, and address programmatic financial considerations.
  • Prepare complete and compliant financial reports and maintain records for all program activities.
  • Oversee subgrantee budgets and expenditures, providing capacity-building support to local partners on financial and operational requirements.
• Participant and Team Management:
  • Ensure compliant engagement of program participants, including maintaining attendance records and vetting as required.
  • Supervise the Finance and Operations team and oversee office expenditures, staff transportation, and vehicle usage.
  • Lead human resources management, including the establishment of financial and operational systems during start-up.
• Collaboration and Compliance:
  • Liaise with Amideast home office financial, compliance, and field operations teams to ensure seamless coordination.
  • Ensure compliance with donor requirements, including USG rules and regulations.
• Additional Responsibilities:
  • Perform other duties as assigned to support the program’s success.

Minimum Qualifications:

• Bachelor’s degree in finance, business administration, accounting, or a related field.
• At least 8 years of experience managing operations and financial activities for donor-funded programs, preferably USAID-funded initiatives.
• Strong understanding of financial management systems and processes from start-up to close-out, including human resource management, fraud prevention, and employee compensation systems.
• Proven ability to analyze budget trends, monitor funding levels, and realign complex budgets.
• Expertise in compiling financial data, preparing reports, and ensuring compliance with USG regulations.
• Demonstrated ability to work effectively with host governments, cooperating partners, and other stakeholders under challenging circumstances.
• Strong leadership, strategic planning, and team management skills.
• Skilled in presenting financial data and guiding operational decision-making.
• Advanced fluency in Arabic and English (required).