PROJECTS FINANCE AND ADMIN OFFICER

Context Presentation:

Un Ponte Per (UPP) is an international humanitarian organization, with Headquarters in Italy. Originally named Un Ponte Per Baghdad (A Bridge to Baghdad), the association became simply Un Ponte Per after the extension of its work to other Mediterranean countries. UPP is currently active in Iraq, Syria, Jordan, Lebanon, Palestine, Serbia and Kosovo, Tunisia and Ukraine alongside civil society organizations, with a strong localization approach. UPP strongly rejects war as a solution to international and national conflicts. It exerts relentless efforts with the ultimate objective of preventing armed conflicts and developing more equal and peaceful coexistence. The NGO acts through awareness campaigns, cultural exchanges, humanitarian and development projects, peacebuilding programs and the creation of social justice networks. In Italy and in Europe, UPP works to promote peace and disarmament, human rights, refugees and migrants’ inclusion, ecological transition. UPP in Lebanon seeks to promote the principles of peace, human rights and solidarity among people and communities. For further information, please refer to our website: www.unponteper.it/en/

Organization setting: the appointed Project Admin will report to the Head of Mission and the Administrative Desk Officers.

MAIN TASKS AND RESPONSIBILITIES 

Un Ponte Per is looking for Projects Finance and Admin Officer  that will be responsible of the following major tasks:

• Coordinate project financial management ensuring UPP and donors’ requirements are met in an efficient and effective manner whilst assessing potential risks.
• Support registration of all the expenses according to UPP and donors’ procedures, template and its store on cloud.
• Manage the petty cash and the bank account dedicated to the project.
• Manage the purchase of equipment and the procurement procedures.
• Prepare financial documents and reports for HQ and donors ensuring accuracy and adherence to financial rules set within the given deadlines.
• Support UPP Project Managers in the administration of the project, especially in the financial management, including local staff contracts definition, cashbook management and updating, bank reconciliation, procurements and financial reporting according to donor’s rules.
• Support the PMs in the preparation of the new budget proposals and forecast with specific inputs on the budgets, assuring a constant follow up on the actual expenses.
• Support the PM on the management of procedures and contracts regarding human resources engaged in the project.Complete other related tasks assigned by the Head of Mission and HQ.
• Ensure the systematic archiving (paper and digital) of all relevant documentation related to financial and logistical project documents.
• Participate, with the support of country staff and project partners, in the preparation and conduct of financial audits and spotchecks under the supervision of the Administrative Desk.

ESSENTIAL REQUIREMENTS:

• University degree in administration or equivalent working experience
• At least 3 years’ professional work experience in finance in NGOs
• Experience of financial reporting and grant management with a range of external donors using Excel and administrative software
• Experience of reporting and monitoring to tight deadlines
• Effective financial management skills and knowledge of finance systems and procedures
• Experience in working in coordination with local partners and into a consortium program.
• Excellent organizational skills with the ability to coordinate activities
• Good literacy, numeracy and IT skills including Excel
• Ability to demonstrate initiative, be proactive and offer a solution-oriented approach
• Determined and committed to high quality standards
• Ability to establish effective working relationships at all levels internally and externally
• Excellent communication and interpersonal skills
• Ability to prioritize work, meet deadlines and work calmly under pressure, while maintaining flexibility and professional approach
• Excellent oral and written English and Arabic.

UPP requires criminal background check certificate (released max 3 months before the date of job offer) to confirm a job offer. We are aware that in some countries the release of criminal background certificate by the competent authorities might require several weeks. However, UPP runs selections to deploy staff in emergency programs and time-lapse between job offer and field deployment is often very short. Thus, we kindly ask all candidates to get prepared on time and be able to submit their certificate promptly in case of success in the selection.

DESIRABLE REQUIREMENTS:

• Experience in main donors funded project (EU, UN, USAID, AICS, CDCS etc.).
• Experience in Emergency projects management.
• Knowledge of Italian is an asset.

OTHER REQUIREMENTS:

Un Ponte Per is an International NGO committed to diversity and inclusion within its teams, in line with the principle of non-discrimination. UPP encourages all candidates irrespective of gender, religion and ethnicity including persons with disabilities to apply and become part of the organization.

UPP upholds all the minimum standards in terms of Ethical Conduct and strives to increase its standards over the minimum. Zero tolerance is reserved to Sexual Abuse and Exploitation and to Child Abuse, Violence, Harm, Injury and Negligence. UPP participates in the Inter Agency Misconduct Disclosure Scheme, therefore, any candidate assures that s/he has never breached any standard in terms of SEA and Child Safeguarding and that s/he will not in the future. UPP will conduct extensive reference check and vetting on shortlisted candidates that might compromise candidates’ privacy. Shortlisted candidates shall promptly provide an up-to-date criminal background check. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.