Call for Consultany to develop and implement ISO 22000:2018 – Basatine

Context & Background

Berytech is a leading organization in the Entrepreneurial Eco-system in Lebanon, that aims to provide a conducive environment for the creation and development of startups, through incubation, business support, counseling, funding, networking, and company hosting, hence taking part in the economic revival of the country, participating in wealth and job creation, and retaining graduates and high-level skills in Lebanon.

Bolstering Agriculture Systems’ Ability to Invest, Nourish, and Employ (BASATINE) is a four-year project that aims to support farmers and other value chain and associated sector actors in areas of Beqaa and Akkar focused on the production of wheat and vegetables, seeking a territorial approach, and promoting linkages with other value chains. Through complementary interventions designed in alignment with the humanitarian-development-peace nexus, the project will immediately address food insecurity and provide needed income and technical support to farmers to survive this tumultuous time, as well improve the capacity of food systems to maintain employment and growth in the longer term via stronger domestic production and system linkages. This will ultimately contribute to greater economic stability – particularly for women, improved rural development, and more positive social cohesion between host/refugee communities at a local level.

To fulfill this objective, Berytech, under the BASATINE Project, intends to engage a consultant/consultancy firm capable of providing the specified consultancy services to a single SME operating in the agri-food industry, particularly focusing on the production of burghul, spices, cereals, and other traditional Lebanese products known as Mouneh.

The objective of the consultancy engagement is to establish ISO 22000:2018 key procedures and ensure implementation in compliance with the certification criteria selected for Codex HACCP principles and ISO 22000:2018. The consultant/consultancy firm is responsible for developing, documenting, and implementing a robust Food Safety Management System according to ISO 22000:2018

Scope of work
  1. Development of FSMS as per ISO 22000:2018 standard:
  1. Planning: This is the first stage of implementing an FSMS based on HACCP standards. It involves identifying the scope of the system, understanding the organization and its context, and understanding the needs and expectations of relevant stakeholders.
  2. Identifying the scope of the system: This involves defining the boundaries of the FSMS. It includes determining which products, processes, and sites will be covered by the system.
  3. Understanding the organization and its context: This involves analyzing the internal and external factors impacting the FSMS, such as organizational structure, facilities, culture, resources, and regulatory and market conditions.
  4. Understanding the needs and expectations of interested parties: This involves identifying who are the interested parties (such as customers, employees, suppliers, regulators, etc.) and their food safety expectations.
  5. Conducting a hazard analysis: This involves identifying potential food safety hazards that could occur in the food chain, assessing their likelihood and severity, and determining control measures.
  6. Developing a food safety policy: This involves formulating an organizational commitment to food safety.
  7. Planning for resources: This involves Identifying necessary resources (personnel, equipment, facilities) for FSMS implementation, maintenance, and improvement.
  8. Planning for communication: This involves establishing how information about the FSMS will be communicated to employees, customers, suppliers, regulators, and other stakeholders.

NB site visits requested at least 2 during the Development stage.

  1. ISO 22000:2018 Documentation:
  1. Establishing record-keeping and documentation procedures.
  2. Establishing a system for documentation and record keeping, ensuring that all ISO 22000-2018 related procedures, monitoring logs, corrective actions, specifications, traceability, maintenance, cleaning, approved Supplier program, Receival and storage, control of water, ice, waste management, etc. are properly recorded and maintained.
  3. Food Safety Manual: This comprehensive document outlines the organization’s food safety management system, including its policy, objectives, scope, and organizational structure.
  4. Food Safety Procedures: These are detailed procedures describing the implementation of the organization’s food safety management system, covering all aspects from material receipt to waste disposal.
  5. Standard Operating Procedures (SOPs): These are step-by-step instructions for critical tasks or activities essential for food safety.
  6. Exhibits: These are additional documents providing supporting information or evidence for food safety procedures and SOPs.
  7. Blank Formats/Templates: These are used to document information related to the food safety management system, covering departments such as dispatch, engineering, HACCP, housekeeping, HRD, production, purchase, quality control, sales, store, system, and training.
  8. HACCP Documents: These documents provide detailed information about the Hazard Analysis and Critical Control Points (HACCP) system employed by the organization.
  9. ISO 22000:2018 Audit Checklist: This is a list of questions that can be used to audit the organization’s food safety management system, ensuring compliance with ISO 22000:2018 requirements.

NB site visits requested at least 2 during the Documentation stage.

  1. ISO 22000-2018 Implementation:
  1. Implementing an FSMS in accordance with ISO 22000:2018 enables the organization to manage and control food safety hazards, thereby enhancing food safety performance.
  2. Hazard Analysis and Critical Control Point (HACCP) System: Implement the HACCP system to identify, prevent, and control food safety hazards. This process involves conducting hazard analysis, identifying critical control points (CCPs), establishing critical limits, defining monitoring procedures, corrective actions, verification procedures, creating detailed flow diagrams, and maintaining records and documentation.
  3. Provide training to staff on Good Manufacturing Practices (GMP), Codex HACCP principles, and clauses of ISO 22000:2018. This includes hazard identification, monitoring procedures, and proper documentation practices.
  4. Operational Planning and Control: Implement measures for operational planning and control, such as Prerequisite Programs (PRPs), traceability systems, and emergency preparedness and response. This includes updating preliminary information and documents specifying PRPs and the hazard control plan.
  5. Applying PDCA in FSMS: Explain the application of the Plan-Do-Check-Act (PDCA) cycle in Food Safety Management Systems (FSMS). This involves planning, executing planned actions, checking results, and taking corrective actions based on differences found.
  6. Describing FSMS Requirements: Describe the elements of FSMS requirements, including understanding the specific provisions of ISO 22000:2018 and their relevance to the organization.
  7. Involving Top Management: Discuss the engagement of top management in management reviews. This includes ensuring that top management is actively involved in establishing, implementing, maintaining, and continually improving the FSMS.
  8. Implementing Changes: Implement changes based on the Annex SL structure during the 2018 revision of ISO 22000. This involves aligning ISO 22000 with other international standards such as ISO 9001, ISO 14001, and ISO 45001.
  9. Developing an Implementation Plan: Develop a step-by-step implementation plan for ISO 22000:2018. This includes creating necessary documentation and continuously monitoring the FSMS plan to measure and improve performance on a daily basis, even after accreditation.

NB site visits requested at least 2 during the Implementation stage.

  1. Control and Verification:
  1. Verification Activities: Conduct verification activities to ensure the effective implementation and maintenance of the FSMS. This includes validating control measures, analyzing the results of verification activities, and planning for further verification.
  2. Risk-Based Thinking: Apply risk-based thinking to the FSMS to prioritize higher-risk processes and opportunities. This involves understanding the interdependency of processes within the organization, optimizing resource utilization, and maintaining flexibility to meet evolving customer requirements.
  3. Internal Audits: Perform internal audits to assess the performance of the FSMS within the organization. This includes evaluating the effectiveness of FSMS implementation and maintenance.
  4. Management Review: Facilitate management reviews to ensure the active involvement of top management in establishing, implementing, maintaining, and continually improving the FSMS.

NB site visits requested at least 2 during the Verification stage.

  1. Continuous Improvement:
  1. Implementing continual improvement processes is essential to enhance the suitability, adequacy, and effectiveness of the FSMS. This includes identifying improvement opportunities and implementing necessary changes within the FSMS.
  2. Conduct regular food safety audits to identify and address any areas for improvement.
  3. Regularly review and update the FSMS to reflect changes in the organization's operations, products, or services, and to incorporate new food safety knowledge.

NB site visits requested at least 2 during the Continuous Improvement stage.

expected deliverables

The consultancy services will extend over a period of 20 weeks, commencing from the contract signing date.

  1. Contract to be signed.
  2. ISO 22000-2018 Development.

Payment: 20% of the contract value upon approving the submitted report.

  1. ISO 22000-2018 Documentation.
  2. ISO 22000-2018 Implementation.

Payment: 35% of the contract value upon approving the submitted report mentioned above in (3) & (4).

  1. ISO 22000-2018 Control and Verification.
  2. Continuous Improvement schemes.

Payment: 35% of the contract value upon approving the submitted report mentioned above in (5) & (6).

  1. End-of-Intervention Report to be submitted before the end of the contracting period. A final report delivered by the consultant/consultancy firm detailing the impact of the work and other details deemed necessary for reporting (findings, assessment, and implementation results…).

Payment: 10% of the contract value following the approval of the submitted End-of-Intervention Report.

Qualifications
  • Demonstrated experience and knowledge in ISO standards, particularly ISO 22000:2018 for food safety management systems and quality assurance in the food service industry.
  • At least 5 years of proven experience in implementing HACCP – ISO 22000-2018 systems.
  • Strong knowledge of food safety regulations, industry standards, and HACCP principles.
  • Excellent understanding of potential hazards and control measures associated with restaurant operations.
  • Ability to develop and deliver effective training programs on GMP/HACCP principles/ ISO 22000 Clauses and standards.
  • Experience working with companies in the food industry, preferably with expertise in food processing, manufacturing, or distribution.
  • Proven track record of successfully guiding organizations through the ISO certification process and achieving certification.
  • Sufficient resources and personnel to provide comprehensive consulting services, including conducting audits, developing documentation, and training employees.
  • Strong communication and interpersonal skills to effectively collaborate with cross-functional teams.
  • Ability to tailor consultancy services to meet the specific needs and requirements of the organization seeking ISO certification.
  • Commitment to ongoing learning and staying updated on changes to ISO standards and industry best practices.
  • Positive references or testimonials from past clients who have successfully obtained ISO certification with their assistance.
  • Adherence to ethical standards and compliance with relevant laws and regulations governing ISO certification consultancy services.

How to apply

Intervention Modality

Upon selection, the implementation timeline is expected to fall between April 2024 till September 2024.

The consultant/consultancy firm will prepare and submit an end-of-intervention report as part of the consultancy job and attend all onboarding meetings that are required by the program team.

For technical clarifications on the scope of work, deliverables, work timeline, or for any relevant questions please contact Mr. Slayman Fawaz (Program Manager) at [email protected] or Ms. Bouchra Tamer (Business Advisor) at [email protected].

Timeline and Application

The selected consultant/consultancy firm is expected to start his/her activities the soonest after selection; an exact timeline and effective working days are to be set based on both the company’s and the consultant/consultant firm’ availability. The proposed schedule for consultancy services spans from April 2024 till September 2024.

For an application to be complete, candidates should submit the following documents:

  1. Technical proposal (maximum two pages) describing the methodology to conduct the work based on the content suggested in section: “Scope of Work, Outputs, and Deliverables” elaborating it further.
  2. Profile and project references (maximum three pages): A brief explanation of the consultant background should be submitted (CVs shall be included as annex) along with project references on the topic.
  3. Financial Proposal describing the expected renumeration and the proposed timeframe of the intervention divided per deliverable as listed above.

Documents and proposals must be sent to [email protected] by March 15, 2024, at 5:00 pm the latest, with the subject: (BASATINE – Consultant – ISO 22000:2018 ).

Due to the high volume of applications received, only selected consultant / consultancy firms will be contacted.

Incomplete applications will be disqualified.
 

منتهية الصلاحية
آخر مدة للتقديم
الجمعة, 15. Mar 2024
نوع الدعوة
دعوة لتقديم الاستشارات
قطاع(ات) التدخل:
التدريب وبناء القدرات
Remuneration range:
4000 to 5000 (USD)
Duration of Contract:
N/A
randomness