Procurement Assistant (2A) - GIZ Office Beirut

Salary band:

2

Procurement and Contracting Assistant (2A)

Assistant

2A

Job Profile

1. Required qualifications, competences and experience:

Qualifications

• BA in business management with a focus on finance, purchasing or contract management or similar area.

Professional experience

• At least 2 years’ professional experience in a comparable position

Other knowledge, additional competences

• Good knowledge of the English and Arabic languages (speaking, reading and writing),
• Good working knowledge of ITC technologies (related software, phone fax, email, the internet) and computer applications (e.g., MS Office)

1. Responsibilities

The procurement assistant:

• send documents and follows up on signatures of contracts and paperless approvals from GIZ internal documents.
• file original documents and scan copies in DMS in line with GIZ rules and regulations.
• organize the electronic and paper filing.

The procurement assistant performs the following tasks:

1. Tasks

1. Purchasing, procurement of goods (Prosoft):

The procurement Assistant:

• maintains data relevant for procurement and tenders in ProSoft and DMS.
• assists providers in invoices procedures.
• assists projects in any delays regarding delivery.
• keeps contract tracking lists updated.
• file final documents in DMS and paper in line with GIZ’s filing rules.
• ensure DMS and paper file are aligned.

1. Preparation of local contracts with individuals, consulting firms and Local Subsidies (Cosoft)

The procurement Assistant

• assists providers regarding invoices procedures.
• keeps contract tracking lists updated.
• file final documents in DMS and paper in line with GIZ’s filing rules.
• ensure DMS and paper file are aligned.

1. Procurement of transportation services, event management, catering, communications services, rent and other (with local contract templates):

The procurement Assistant:

• prepares according to instruction from Procurement Specialist the procurement of tickets for domestic and international travel.
• receive offers, prepare evaluation assessment and award of orders.
• assists providers in invoices procedures.
• file the final documents in DMS and paper in line with GIZ’s filing rules.
• ensure DMS and paper file are aligned.

1. Other duties/additional tasks

• performs other duties and tasks requested by the management.

GIZ profile: As a provider of international cooperation services for sustainable development and international education work, we are dedicated to building a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe, with the German Government, European Union institutions, the United Nations, the private sector and governments of other countries all benefiting from our services. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party.