Procurement Assistant (1A) - GIZ Office Beirut
Note to applicants:
- Interested candidates are kindly requested to email their application/motivation letter and CV to [email protected].
- The subject line of the application should clearly indicate the vacancy applied for "First/Last name - Proc. Assis. 1A" only. Otherwise, your application is not considered.
- CVs and motivation letters in IMG, pictures, screenshots, and links will not be accepted.
- Only shortlisted candidates will be contacted.
- Starting date: as soon as possible.
- GIZ is committed to gender balance and diversity without distinction regarding race, sex, or religion, and without discrimination against persons with disabilities. Remuneration will be in accordance with the candidate's qualifications, experience, and scope of responsibility for the job announced and in line with local standards.
- Note: GIZ will send feedback only to the candidates that are shortlisted and interviewed in person - after a final decision on recruitment is taken - within one month time from the deadline mentioned in the vacancy announcement
Salary band:
2
Procurement and Contracting Assistant
Assistant
2A
Job Profile
- Required qualifications, competences and experience.
Qualifications
- BA/MSc in business management with a focus on finance, controlling, purchasing or contract management or similar area.
Professional experience
- At least 3 years’ professional experience in a comparable position
Other knowledge, additional competences
- Good knowledge of the English and Arabic languages (speaking, reading and writing), German is a plus
- Good working knowledge of ITC technologies (related software, phone fax, email, the internet) and computer applications (e.g., MS Office)
- Responsibilities
The procurement assistant:
- assists in all process for preparing contracts of procurement of services and goods.
- prepares inquire offers from providers.
- send documents and follow up on signatures of contracts and paperless approvals from GIZ internal documents.
- filing original documents and scan copies in DMS in line with GIZ rules and regulations.
- Organize the electronic and paper filing.
The procurement assistant performs the following tasks:
- Tasks
- Purchasing, procurement of goods (Prosoft)
The procurement Assistant:
- prepares the required documents and supports the (Junior) Procurement Specialist in materials and equipment locally, issues invitations to tender and processes orders
- assist projects and providers with the safe transport of goods to destination.
- maintains data relevant for procurement and tenders in ProSoft and DMS.
- assists providers in invoices procedures.
- assists projects in delays regarding delivery.
- file the final documents in DMS and paper in line with GIZ’s filing rules.
- ensure DMS and paper file are aligned.
- Preparation of local contracts with individuals, consulting firms and Local Subsidies (Cosoft)
The procurement assistant:
- Prepares according to instruction from Procurement Specialist local contracts
- informs the Procurement Specialist on time about the status of contract preparation and related matters, particularly in the event of starting delays
- assists providers in invoices procedures.
- keeps contract tracking lists updated.
- file final documents in DMS and paper in line with GIZ’s filing rules.
- Ensure DMS and paper file are aligned.
- Procurement of Transportation Services, Eventmanagement, Catering, Communications Services, Rent and other (with local contract templates)
The procurement assistant
- Prepares according to instruction from Procurement Officer procurement of tickets for domestic and international travel.
- Get offers, prepare evaluation tables and award of orders
- assists providers regarding invoices procedures
- file final documents in DMS and paper in line with GIZ’s filing rules
- ensure DMS and paper file are aligned
- Other duties/additional tasks
The procurement Assistant performs other duties and tasks at the request of management.
GIZ profile: As a provider of international cooperation services for sustainable development and international education work, we are dedicated to building a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe, with the German Government, European Union institutions, the United Nations, the private sector and governments of other countries all benefiting from our services. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. The German Federal Ministry for Economic Cooperation and Development (BMZ) is our main commissioning party.
- Lebanon
- بيروت