Finance Assistant - Expected Vacancy

Job Purpose:

The Finance Assistant will carry out the day-to-date financial transactions, including managing and processing cash payments. This also involves maintaining a cash book on a monthly basis. With the guidance of the Finance Officer and the Country Finance Manager, they will process day to day accounting entries, cash payments and administrative tasks as needed.

Main duties & Responsibilities:

Task 1: Finance & Accounting

• Verifying all cash payments and ensure that they are properly authorized and supported with sufficient documentary evidence.
• Ensure that all payment requests are fully processed on a timely basis
• Ensure that all cashbooks are reconciled.
• Ensuring that all cash book data is in a format to enable posting to the accounting software

Task 2: Cash receipt & disbursement

• Issue cash in line with Concern policies and procedures
• Check all payment requests for travel related expenses and advances to staff, ensuring that payments are supported by the relevant documentation
• Record all transactions in an Excel cashbook on a daily basis.
• Daily cash count.
• Ensure that the cash is available in the various denominations
• Review the cash receipts and bank deposit slips for booking cash in the system
• Attach all relevant supporting documents with the adjusting voucher
• Prepare for weekly cash counts at weekend and month-end, reconcile cash balances to cash on hand sheets and cashbook balances – ensure all codes are fully and correctly input
• Ensure compliance with cash maximum and minimum levels as per DoA.
• Coordinate with colleagues to ensure that field funds transfers are made in good time
• Carry out ‘mobile cashbox’ payment for training per diems/allowances at project sites from time to time
• Ensure that the cashbox is stored securely during and after work hours.

General Task : General

• Ensure proper filing of paperwork for all financial transactions processed locally
• Make photocopies of cash/bank transactions prior to sending originals to H/O
• Data-entry and other administrative tasks.

Work Ethic

• Adhere to the standards of conduct outlined in the Programme Participant Protection Policy and Concern’s Code of Conduct;
• Support the promotion of the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct to the team and the beneficiaries, and be committed to providing a safe working environment;
• Respect confidentiality and follow ethical guidelines

Other:

The tasks of this position are not limited to what is mentioned in this job description, additional tasks can be requested as per the programmatic needs

Essential Requirements 

Education: Certificate in Accounting, Business Administration or related discipline.

Experience: One year experience working in accounting field. NGO experience is a plus

Skills:

• Good analytical skills
• Excellent interpersonal, communication and documentation skills
• Good time management
• Good at maintaining documentation
• Ability to multitask and work within deadlines
• Proficient using Microsoft applications
• Good knowledge of accounting practices
• Good knowledge of Microsoft office pack (word, excel, … )
• Languages: good English & fluent Arabic

Job Location: Tripoli with occasional days in Beirut

Contract Details: 

Expected vacancy - till end of December 2024

Full-time  

Emergency response:

Concern is committed to responding to emergencies efficiently and effectively to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Lebanon Programme is to respond, you may be requested to actively participate in the response, regardless of location, and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Concern’s Core Competencies Requirements:

Managing yourself: aware of own abilities and areas for development, adapts and uses abilities to work well with others and help achieve Concern’s objectives

Individual Leadership: acts to inspire others by clearly articulating and demonstarting the values and principles that underpin concern’s work. Holds a sense of pride in Concern and loyalty to the organization. Supports others to achieve excellent results

Communication & Working with others: uses the most appropriate channel to share information with others both inside and outside Concern; adapts the message to meet the communication needs of the audience. Works effectively with others, gaining the most from people and situations

Delivering Results: Delivers on commitments, uses approprioate techniques to help achive agreed objectvies

Planning & Decision Making: systematically develops plans towards achieving objectives, makes clear, informed and timely decisions appropriate to the tole, in the interests of Concern and those we work with

Creativity & Innovation: Focused on continual improvement, seeks out, develops and successfully implements new ideas that further organizational priorities and the needs of those we work with, builds on proven approaches, evaluates and learns from ongoing work to improve it

Influence, advocacy, and networking: Engages with others inside and outside the organization to promote the interests of Concern and those we work with, gathers and shares a wider knowledge of issues relevant to Concern’s work

Change: Responds positively and constructively to change, managers to take part in change processes in a way that is appropriate to role in the organization

Concern Code of Conduct and its Associated Policies:

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.