Project Admin

Admin/finance

• S/he ensures compliancy with financial and administrative requirements set by the Donors and by COOPI;
• S/he controls and assures compliance of project expenditures with project budget; Monitors cash flows and supervise petty cash handling;
• S/he ensures proper administration for outstanding debtors and creditors, follow-ups overdue and signal potential problems in timely manner;
• S/he prepares payment vouchers and verifies supporting documents for project and administrative expenditure;
• Ensures classification of all financial information and documents in accordance with the projects and respective budget lines;
• S/he ensures appropriate filing system of financial documentation is in place, accurate and updated; S/he provides timely and systematic monitoring of program expenditures as well as timely budget program forecasts; ensure that taxes are timely remitted to relevant authorities.

Logistics aspects

• S/he supervises preparation of lease contracts, contracts with suppliers and any other contract issued by the project; Ensures that contractual commitments are accurately tracked; supervise appropriateness and updating of all procurement documentation at the various steps of the procurement process;
•  S/he ensures budget availability of expenditures and that appropriate authorizations are in place.

Procurement: 

• s/he provides technical oversight to the procurement process and ensures proper supply chain management procedures are in place and that standard logistics and related administrative systems are established and implemented within COOPI country programme; Bring-update the stock inventory.

HR management 

• S/he coordinates and supervises overall human resources policy implementation, included Labour Law application, contracts, recruitment and that staff salaries are effectively paid to eligible staff and an audit trail of records is maintained;
• S/he supervises the preparation of contracts for personnel staff;
• S/he manages contracts of local and international staff and supervises administration staff, from an administrative point of view;

Requirements Essentials

University degree in Business or in Economics;

A minimum of 3 years working experience with International NGO in similar positions;

Experience in logistics, procurement and security matters is a strong advantage;

Experience working with one or more among the main donors, with priority to EU, ECHO, UNHCR, AICS, OCHA;

Fluency in English and Arabic and knowledge of Italian is an advantage;

Proven capacity to work in a team;

Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints;

Strong supervisory abilities and demonstrated capacity of teamwork and of coordination with the relevant actors;

Demonstrated effective verbal and written communication, negotiation skills, multi-tasking and organizational skills;

Demonstrated ability to work in stressful environments and under pressure; Very good inter-personal behaviour

Ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.