Invitation for quotation for the Establishment of GAME Zone Karantina for the Project ‘Lebanon’s Youth Building Dreams’ GAME-LYBD-2023001
Introduction
Lebanon’s Youth Building Dreams (LYBD) is a youth-led project that aims on establishing public spaces in 8 localities around Lebanon through the training of youth, called Dream Builders, who will take on the lead in advocating and creating public spaces for street sports and activating them by hosting free weekly street sports activities for local children.
This project is implemented by GAME and NAHNOO as the main implementing partners and is funded by the Danish International Development Agency, DANIDA, to strengthen social cohesion and civic engagement in Lebanon starting March 2021 until May 2023.
Confidentiality
GAME will treat the content of all tenders/quotations as being confidential and information provided in the tenders will be used for the purpose of deciding on the award of a contract as described in this document.
GAME Background
GAME is working for social change through youth-led street sports and culture in Africa, Europe, and the Middle East.
GAME establishes innovative facilities, offers youth-leader’s trainings as coaches and role models in street sports and civil society and gives them the opportunity to use entrepreneurship to make positive changes for themselves and for peers and children.
GAME is a top 150 NGO with nearly 20 years of experience in lowering the threshold to the positive social communities of street sports and culture. Together with likeminded partners GAME is empowering children and youth from vulnerable areas and refugee settings.
Project Background
GAME establishes innovative facilities called GAME House and GAME Zones.
The goal is for street sports and street culture to be accessible to everyone. Here people can meet and engage in various activities and therefore strengthen the communities around street sports and the culture.
Involving the local communities is an important part of the process of building GAME Houses. Before and after the opening of the facilities, the users are invited to take part in several participatory workshops.
The GAME Houses and Zones strongly focus on sustainability in terms of reusing old buildings and materials for new functions. The urban street culture architecture complements the industrial history of the buildings with their raw and distinctive character and keeps the construction costs down compared to traditional indoor sports facilities.
GAME established 4 GAME Houses in Denmark, Copenhagen, Esbjerg, Aalborg, and Viborg.
GAME is now in the process of establishing a GAME mark, in Karantina Beirut, near the area of the Beirut blast.
Objective
GAME Lebanon is looking for a service provider to design and build a Public Street Sports Facility – an extension of GAME House Beirut as part of Lebanon’s Youth Building Dreams project.
The Karantina GAME Zone will be an open facility, operated by GAME all year around.
Project Timeline
Description
Expected timeline
Tender Opening
31st of March 2023
Field Visit Arrangements
3rd – 10th of April 2023
Deadline for tender – Final Submission of all requested documents.
14th of April 2023
Approval process from GAME
15-20 of April 2023
Initiating Implementation/Building Process
21st of April 2023
Finalizing and project delivery date
20th of May 2023
Kindly contact Mr. Mostafa Salloum via email [email protected] or call GAME Lebanon office on +9613830418 to arrange a field visit and for further clarification about the project and its requirements.
Requirements
GAME is looking to add the following functions/modifications to the existing building:
- Storage room on the ground floor near the court area.
- Office Space (3 separate rooms) following the same plan as the current establishment on the ground floor.
- Refurbish existing bathrooms next to the office areas.
- Big meeting room on the first floor above the office area – the meeting room should include 1 wall separation following the same plan as the current establishment.
- Closure of the open roof area with steel panels – estimated area 450 m2.
- Closure of all open sidewalls on all sides of the building shell with steel panels.
- Addition of doors between newly developed rooms and bathrooms.
- Refurbish the external door with steel plates in the area between the offices and storage room.
- Addition of a kitchen area under existing steel stairs – include a sink, area for storage, and area for kitchen appliances.
- Salvage and repair all damaged steelworks across the facility when deemed possible.
- Install sufficient electrical outlets across all the facility, especially in the office area and building.
- Install sufficient lighting across all with their corresponding suitable wired connections.
- Wall painting for all newly refurbished rooms and existing concrete walls.
- Addition of safety foam pads (protection) across the building columns/pillars found in the court area – foam height: 2 meters.
- Installing all needed sewage works for the facility and make sure it is well connected to a functional sewage system in the area.
- Floor refurbishment.
- All windows shall be installed with frames and glass closed with safety metal.
General Terms and Conditions
GAME will accept the most appropriate offer based on quality, expertise, cost-effectiveness, and capacity for timely and flexible delivery.
GAME will not be liable for any costs or expenses incurred in the preparation of a tender or quotation.
Conflict of Interest
Any conflicts of interest involving an applicant must be fully disclosed to GAME. Failure to disclose a conflict may disqualify an application or invalidate an award of the contract.
Agreement Period
The agreement shall start from the date of awarding until 31st May 2023.
Safeguarding Behavior Protocols
While providing this Service, GAME and the service provider will ensure that:
- Any of their interactions with children or with adult beneficiaries, or with personal data about such persons, will comply with the attached GAME Child Protection Policy, and with any other reasonable safeguarding measures that GAME May Specify.
- Any incidents of harm or risk of harm to children or to adult beneficiaries will be reported immediately to GAME.
- Any individuals with access to children or adult beneficiaries or to personal data about such persons shall follow the GDPR privacy policy.
How to apply
Application, Documents and Offer
Applicants shall apply through this LINK. The needed documents to be uploaded (in PDF format) SIGNED AND STAMPED in the link are the following:
Administrative documents:
- Copy of Commercial circular, Commercial register and tax registration.
- Copy of ID of the authorized signatory
Technical documents:
- Portfolio which includes previous similar projects
- Any other information/documents/pictures considered useful.
- Needs assessment document based on the field visit and requirements set by GAME explaining all additions and materials to be used - Detailed BOQ developed based on the needs assessment.
- An electrical plan for all of the facility including all its components.(if possible)
- A 3D plan for the area showing all functions and materials to be used.(if possible)
Financial documents:
- The bid shall be based on list of specifications/requirements and prices.
- The applicants should include the total cost,
- The currency for the bid shall be in US Dollars
- Any other expenses should also be included in the above rates and prices. No additional expenses will be covered.
Process
Applicants should apply through this LINK before April 14, 2023. GAME procurement committee will review the bids and select one of the bidders based on the expertise-price analysis of the different offers. The selected applicant will be informed, and the GAME procurement committee will offer the agreement to the most qualified suppliers.
Contact for Clarification
For clarification, you can contact Mr. Mostafa Salloum via email [email protected] or call GAME Lebanon office on +9613830418 to appoint a clarification meeting.
Deadline
Offers must be received by latest 11:59 pm (Beirut time) on 14 April 2023. Offers received after 14 April 2023 11:59 pm or sent through the Link will be invalidated.
Annexes
Annex 1 “Building Plan”
منتهية الصلاحية