Reporting Officer

JOB SUMMARY

The Reporting Officer ensures the timely submission of quality progress and performance reports to UNHCR ML. He/she is responsible for gathering data from Community Development Centers, reviewing and analyzing data, drafting qualitative and quantitative reports, as well as capacitating colleagues and ensuring the optimal flow of information.

MAJOR DUTIES/RESPONSABILITIES

Operational Duties

• Write weekly, monthly, mid-year, and final year performance reports
• Compile, consolidate, and analyze field data on the project’s implementation and indicators
• Support the Reporting Coordinator with both recurring and ad-hoc tasks to prioritize business and information needs
• Liaise with the Project Coordinator regarding amendments to the projects and ad-hoc tasks
• Communicate with 6 community development centers coordinators and staff
• Gather and evaluate relevant data for reports
• Provide support and review the UNHCR Mount Lebanon project related documents
• Select, manage, and acquire resources (hard copy /electronic) to meet current & anticipated needs
• Oversee data lifecycle: organizing, sharing, collecting, validating, archiving, storing & reporting
• Ensure data availability to appropriate people, units and systems within the department
• Develop and create data collection systems: templates & printouts, matrixes & databases
• Update and maintain database systems
• Locate and define new process improvement opportunities & procedures
• Train field staff and colleagues on reporting, data collection and data analysis
• Support uploading and updating the database after the submission of each report

Generic Duties

• Follow Caritas Lebanon operational policy and procedures
• Respect the internal policies and procedures for example: dress code, attendance, discipline, etc.
• Complete schedules, activity planners, monitor staff availability and act against any shortfalls
• Resolve any staff issues and escalate any unresolved issue to the Executive Director/ Upper Management
• Perform other related duties as assigned by the director

Academic 

Master’s degree (or equivalent) in international relations, development, political science, Law, English communications or other related fields.

Related Work Experience

• Minimum 2 years of experience preferably in reporting/administration/project coordination
• Knowledge of the humanitarian sector
• Knowledge of the project management cycle - Very good knowledge of Lebanon and its communities

Language skills

• Fluent English with excellent oral and written communication skills
• Arabic and French are desirable

Computer Literacy

Microsoft office, and SPSS