Supply Chain Coordinator - National Office WVL (Mansourieh)

MAJOR RESPONSIBILITIES

List statements describing the final results of this position and method of accomplishments, and how results/performance are reviewed and measured.  Begin with the most important accountabilities.

Business Requirements - 5%

Understand the department's business requirements and apply in the day to day work.

Planning - 5%

Advise and seek approval of internal customers of modifications from original requests. Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.

Strategic Sourcing - 15%

Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories. Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories. Lead negotiations for the assigned Categories. Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing. Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision making process. Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained.

Supplier Contract and Relationship Management - 15%

Accurately complete the master data management form (or contract/supplier register) Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities. Ensure that contractual conditions and performance indicators are understood by the suppliers. Identify and resolve or escalate contract-related issues both internally and externally. Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.

Procurement Execution - 15%

Receive and action incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval. Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold. Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

Data Management, Analysis and Reporting - 5%

Collect and analyze organization-wide data to support decision-making Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management Prepare summary report of supplier bid responses for Procurement Committee award decision meetings Track and analyze procurement performance and savings against established target levels 

Process, Procedure and Policy - 10%

Conduct all procurement related tasks as per the approved procurement policy, processes and guidelines. Advice management regarding any challenge / risks / impractical guidelines. Collect customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change,

Systems Development and Implementation - 5%

Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor

Control and Compliance - 15%

Conduct supplier pre-qualification for all new-suppliers and maintain records. Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurements of goods, works or services. Maintain proper filing and record keeping as per the guidelines set by the management. Coordinate with Requesters to close out open POs in a timely manner. Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD. Periodically monitor the progress on implementation of recommendations and update the management of all parties.

Leadership and Coaching - 5%

Manage the performance of direct reports through performance reviews, frequent conversations and other method as appropriate. Be courageous in providing coaching or feedback for continuous performance improvement Ensure that all Supply Chain staff members understand Procurement Policies, Processes, and Systems Plan and coordinate departmental meetings to review status of tasks and update Senior Management Team on the progress of the departments’ functions.

Training and Capacity Building - 5%

Coordinate, participate in, and/or train staff from Supply Chain Staff and other WVI Departments on WVI Procurement Policies, Processes, and Systems Train the Partners / Sub-Grantees based on the approved capacity building plan, monitor progress. Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management.

KNOWLEDGE, SKILLS AND ABILITIES

University degree in Business Administration, Procurement or similar degree, or equivalent experience (intermediate CIPS)

Background in engineering, architecture... is preferable and a big plus

At least 2 years' experience in Procurement or Supply Chain

Fluent in English and Arabic