Request for Expressions of Interest Pre-Qualification of Construction Contractors
Purpose of this Request for EOIs
ECODIT Beirut LLC (henceforth ECODIT) is soliciting expressions of interest and submission of pre-qualification data (Phase 1) from qualified Bidders/Construction Contractors for the construction of three organic waste composting stations, including land preparation works in the following three towns in Lebanon:(1) Jezzine - Jezzine District, (2) Rachaya el-Wadi - Rachaya District, and (3) Qaraoun – Western Bekaa District - see Attachment A. A Technical Evaluation Committee (TEC) formed by ECODIT will evaluate all Expressions of Interest (EOIs) received and short-list up to eight bidders/contractors based on the eligibility for pre-qualification and the evaluation factors described in this request for EOIs. Subsequently, for each town, ECODIT will issue a separate Request for Quotes (RFQ; Phase 2) to all short-listed contractors, inviting them to submit detailed quotes in response to the final tender documents for that town. ECODIT may issue the three RFQs for the construction works in the three towns in a staggered fashion (i.e., spread over time). For each town, the TEC will evaluate the offers received based on the evaluation criteria that will be listed in the RFQ and select one contractor for the construction works for that town. All short-listed contractors will be encouraged to bid on all three RFQs. ECODIT may award more than one construction contract to the same contractor -for example, two construction contracts for two of the three towns or three construction contracts for the three towns.
Background
ECODIT is implementing the USAID Diverting Waste by Encouraging Reuse and Recycling (DAWERR) Activity (2020-2025), which aims to improve the social, environmental, and economic well-being of the Lebanese citizens through establishing sustainable and replicable integrated solid waste diversion and valorization solutions in rural areas of Lebanon.
DAWERR has the following three objectives:
- Build the capacity and commitment of municipalities to provide improved SWM services either directly or indirectly;
- Empower communities to sort at the source and participate actively in various stages of the Recycling Value Chains (RVCs); and
- Develop successful business models that create green economic opportunities and generate net incomes along the value chains.
DAWERR is developing sustainable composting value chains for organic waste and strengthening existing RVCs for recyclable materials in six pilot municipalities, including Jezzine, Rachaya, and Qaraoun, and will support the replication of the successful pilots in additional municipalities across Lebanon. In addition, DAWERR will develop integrated solid waste management solutions in three unions or clusters of municipalities.
Scope of Work for the Construction Works
This Request for Expressions of Interest, and the subsequent RFQs, concern the construction works for the three composting stations in the pilot municipalities of Jezzine, Rachaya, and Qaraoun. DAWERR will support Jezzine, Rachaya el Wadi and Qaraoun Municipalities and their local communities to develop sustainable composting value chains for organic waste, including source separation, collection, and composting of organic waste through the construction of small-scale, low-tech, low-cost composting stations, creating local demand for the compost produced for agricultural, landscaping, or other uses as soil conditioner/fertilizer supplement. Specifically, DAWERR will construct one central composting station (composting bunker or container composter) in each of these three municipalities.
In Jezzine and Rachaya el Wadi, DAWERR is planning to install Container Composters that will be fabricated separately by another contractor, who will bring the container composters to the site and install them after the construction works have been completed. For Qaraoun, DAWERR is planning to build composting bunkers. Exhibit 1 (presented in the attached Request of EoI) outlines the scope of work (SOW) for the municipality, the construction contractors, and other DAWERR contractors to complete the construction of the composting station in each town. The Construction Contractor will be expected to take possession of the site and begin construction, noting that the municipality and other DAWERR contractors will contribute to construction works as detailed in Exhibit 1.
Eligibility to Pre-Qualify
To be eligible to submit an EOI and be considered for pre-qualification, a construction contractor must:
- Be classified in the second category and above of buildings and public works classification at the Ministry of Public Works and Transport, and provide proof of such classification;
- Be registered in the Commercial Registry with a valid registration, and provide a copy of registration showing validity through September 30, 2023, or beyond;
- Be registered with the Directorate of Value Added Tax (VAT) and provide a copy of the certificate of registration;
- Operate a non-bankrupt business and provide (1) a non-bankruptcy statement issued by the competent bankruptcy court and (2) a statement of the Bidder that he/she is not under judicial liquidation, issued by the Commercial Court; both statements should be dated no more than six months before the deadline for submitting the EOI;
- Have a Professional Liability Insurance Policy with coverage for at least $500,000 for any one claim and $1,000,000 in the aggregate and provide a copy of it or provide a signed Commitment letter to obtain such insurance prior to contract execution;
- Provide a signed Commitment letter to obtain a Contractor’s All Risk (CAR) insurance policy, Contractor General Liability Insurance policy, Workers’ Compensation Insurance (all-in-one or separate policies) prior to contract execution; and
- Have implemented at least one similar project worth at least $100,000 successfully in the past three years and provide relevant supporting documentation.
Procurement Timeline
ECODIT will issue the RFQ for a given town only after it receives the necessary permits and approvals for the construction works envisioned in that town -i.e., environmental approvals, establishment permit, and construction permit. ECODIT has already received the environmental approvals and establishment permit for the Jezzine facility. ECODIT has applied for the construction permit and is in the process of finalizing the design and tender documents for the construction of the Jezzine facility.
Subject to obtaining all approvals/permits and finalizing all necessary documents, the tentative timeline for the procurement of services for the construction of the three organic waste composting stations, is approximately as follows:
- Oct 26, 2022 Request for EOIs issued and advertised on Daleel Madan and ECODIT Website
- Nov 2, 2022 Deadline for submitting Questions
- Nov 4, 2022 Updated Request for EOIs, including Questions and Answers, posted on Daleel Madani and ECODIT website
- Nov 15, 2022 Deadline for receiving EOIs from interested bidders (no later than 5:00 pm Beirut time)
- Nov 25, 2022* Short-listed bidders selected, and notifications sent by email to bidders that were not short listed
- Dec 1, 2022* Jezzine RFQ sent to short-listed bidders
- Dec 6, 2022* Deadline for short-listed bidders to submit detailed Quotes for Jezzine
- Dec 15, 2022* Selection of Construction Contractor and issuing subcontract for the construction of Jezzine organic waste composting station (to be implemented over a 4-month period)
Before Jan 31, 2023* RFQs for Rachaya el Wadi and Qaraoun sent to short-listed bidders
*Tentative dates
Disclaimer
ECODIT reserves the right to change or cancel the procurement at any time during the EOI and/or follow-on solicitation process. ECODIT also reserves the right to require compliance with additional conditions when issuing the RFQ. Responding to this Request for EOIs does not automatically guarantee receipt of the solicitation documents when issued. Invitations to bid or requests for quotes and any subsequent purchase order or contract will be issued in accordance with the rules and procedures of USAID and ECODIT.
Notes:
- ECODIT Beirut LLC is exempt from paying VAT under license number EFF/2021/64 issued by the Ministry of Finance on 06/29/2020.
- During implementation and following every payment request submitted by the construction contractor, ECODIT will review and issue a payment verification report. Based on the payment verification report, and unless the Contractor can provide a performance bond and a retention bond, ECODIT will pay to the construction contractor the amount invoiced and approved after deducting 15% as retention. ECODIT will release two-thirds of the retention (or 10% of the total amounts invoiced and approved) upon completion of works and keep the remaining one-third (or 5% of the total amounts invoiced and approved) as financial guarantee during the defect liability period (12 months).
How to apply
Instructions for Preparing and Submitting Questions and Expressions of Interest
Questions
All interested bidders are encouraged to submit questions by email to the attention of Mrs. Carla Hammoud ([email protected]) with a copy to Mr. Jad Sakr ([email protected]) by the deadline included on page one and Section G of this document. ECODIT will compile all questions and provide answers in an updated Request for EOIs that will also be posted on Daleel Madani and ECODIT website as per timeline included in Section G.
Expressions of Interest
To be considered for the short list, interested bidders must provide the information requested in Section D (Eligibility to Pre-Qualify) and in Attachment A, and email the information together with a cover letter, to the attention of Mrs. Carla Hammoud ([email protected]) with a copy to Mr. Jad Sakr ([email protected]) by the deadline included on page 1 and Section G of this
document, or submit hard copies at ECODIT office, to the attention of Mrs. Carla Hammoud, at the following address:
Mrs. Carla Hammoud
Supply Chain and Grants Specialist
USAID-funded DAWERR Activity
ECODIT Beirut LLC
Sarkis Building, 6th floor
Zalka, Lebanon
T: 81-397595
The cover letter shall be signed by a person duly authorized to sign on behalf of the contractor in which the contractor expresses his desire to participate in the tender, acknowledges that he/she has studied the documents of the tender file, and expresses his willingness to adhere precisely and faithfully to all its conditions.
Expressions of Interest must be received at the above address by no later than Tuesday, November 15, 2022, no later than 5:00 PM Beirut time. Expressions of Interest or any supporting pre-qualification documents received after this deadline will not be accepted. No phone or email inquiries about this Request for EOIs will be accepted. ECODIT will post this Request for EOIs and future updates on the Daleel Madani website under the Call for Tenders page.
All Expressions of Interest submitted by Bidders in response to this Request for EOIs will be treated as confidential documents, but any hard copies will not be returned. Each Bidder will bear all costs and expenses associated with the preparation and submittal of the pre-qualification package, including the provision of any Supplemental Information that may be requested. If a Bidder knowingly makes a misrepresentation in submitting information to ECODIT, such misrepresentation may be sufficient ground for denying prequalification to that Bidder, rescinding the Bidder’s prequalification, rejecting a Bidder or rescinding an award of a Subcontract or terminating the Subcontract itself.
منتهية الصلاحية