Finance Manager - Diakonia Lebanon
Interested applicants are encouraged to send their resume to the following email address [email protected] by 8 November 2022 mentioning the position title "Finance Manager-Diakonia Lebanon" in the subject line. Applications received without the above stated subject line will not be considered.
Diakonia reserves the right to proceed with the recruitment process before the deadline, as Diakonia will start screening and the interview processes on a rolling basis.
For nationals only.
Diakonia is a Swedish faith-based development organization that works to change unfair structures that generate poverty, inequality, oppression and violence. The organization was founded in 1966 and is today rooted in two Christian denominations: the Swedish Alliance Mission and the Uniting Church in Sweden. Our vision and mission are based on theological reflection & the universality of human rights. Diakonia works with around 400 partner organizations (2021) and employs approximately 300 staff in 25 country offices & four regional offices in Africa, Asia, Latin America, MENA region & Sweden.
The Diakonia Lebanon office was established in 2010 and currently oversee programs implemented directly and with local partners.
OVERALL PURPOSE OF ROLE:
To proactively plan and execute assignments as well as to develop processes and methods within the working area.
Assignment to be adapted to the target group and/or the specific context and carried out in line with Diakonia’s global policies and steering documents, as well as Diakonia´s feminist and human-rights based principles and our values of solidarity, justice, courage, commitment and accountability.
DUTIES & RESPONSIBILITIES:
- Ensures that the country-operating budget is regularly updated and is available for use as a management tool during the development of new proposal budgets and during times of rapid expansion and/or program reduction.
- Provides recommendations to address projected funding shortfalls or lack of funding coverage for each component of the fiscal year budget.
- Prepare budgets for the new proposals and revises existing budgets, ensure all costs are covered not under/over budgeted, in addition to ensure the correct use of the Diakonia and specific donor budget standard templates.
- Ensure the monthly Budget versus Actual (BvA) and spending plan reports for Lebanon assigned grants are uploaded and up to date.
- Prepare and update spending plans for all active grants in conjunction with designated budget holders.
- Review budget spending against spending plans / actual spending and advise relevant staff on spending status. Request feedback on all over/under spending from budget holders.
- Attend and provide input and support to Grants Opening, Project Implementation meetings and Grant Closing Meetings.
- Provide support and feedback to Operations and Program Managers on all questions regarding the BvA reports and process as BvA Finance Admin.
- Work closely with the Operations department on all related financial documentations, procurement processes and policies.
- In compliance with the Diakonia requirements, propose adjustment entries required for the BvA reports and grant financial reports.
- Provide analysis and guidance on staff coverage, salary mapping in addition to the Shared Program coverage and allocations for Country Director for final review and further approval.
- Ensure all Internal Audit actions are appropriately followed up and reported back to Country Director, Regional Office and Head Office.
Regional Coordination:
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- Attend regional management meetings to input on financial and business issues, present findings and make recommendations for action.
- Actively engage and participate on regional strategic projects to ensure financial systems, financial controls and risk management activities are implemented appropriately.
- Take part of regular regional finance and admin team to discuss potential challenges, solutions and improvements.
Partners financial capacity building and monitoring:
- Carry out regular sampling checks, monitoring and compliance visits to partners to ensure financial documentation and policies are in line with Diakonia’s
- internal policies and SOPs.
- Support financial training of partner staff to ensure successful implementation and reporting of projects.
- Support financial capacity building of Diakonia’s partners in the region, including through field and support visits.
- Follow up with audit incident reports.
Staff Training (Finance & Non-Finance)
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Functional supervision of the Finance staff.
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Lead in coordination with the Finance Officer regular staff training and induction sessions for Program and Operations staff on Budgeting and reporting topics, such as: Budget management, review grant actuals, new policies, tools and reports, etc…
- Work closely with the team to build their capacity in budgeting and reporting aspects where needed.
- Ensure a risk register for all programmes is developed, reviewed and updated.
- Able to transfer the know/ how of the reports, realignments, proposals, conciliation with the financial report tool and accounting system.
QUALIFICATIONS:
- Minimum a Bachelor’s degree in Finance, Accounting or Commerce.
- Experience in Excel functions, financial reporting, and analysis,
- Minimum of (5) years’ experience working with NGOs in complex financial contexts.
- Strong analytical skills to be able to make logical and strategic budget decisions.
- Able to function comfortably in a complex with tight timelines work environment, under pressure whilst prioritizing multiple tasks.
- Able to communicate effectively (written and verbal) in English, good time management and interpersonal skills.
- Excellent computer skills, MS Office package with advanced Excel and ability to create Micros.
- Knowledge of major European donor’s budgeting and reporting requirements, such as: ECHO, Europe Aid, UN Agencies, and SIDA is a plus.
ملاحظة:
دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.
- Lebanon
- بيروت
- بيروت