Partnership Finance Officer _Regional Office

يتطلب رسالة مع الطلب؟: 
نعم
توجيهات التقديم: 

Humanity & Inclusion (HI) is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Interested candidates may please send their CV with cover letter to the email below with “Partnership Finance Officer” in the subject line.

The last date for application is 4th of July 2022  

اسم الشخص المسؤول: 
Obaida Saleh
Contact Person Position: 
Human Resources Manager
البريد الالكتروني للشخص المسؤول: 
الوصف: 

Humanity & Inclusion is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.

For more details on the association: https://www.hi.org

MISSION CONTEXT

The actual intervention context is characterized by remote management modalities of intervention, through Partners. Bring constant support and guidance to the teams and maintain technical quality in the frame of HI integrated approach is the main challenge to take up.

Under the line management of the Finance Manager, the Partnership Finance Officer will be responsible for the Finance and accounting aspects of the Office and its operational partnerships according to HI financial processes and procedures, respecting donors’ rules and regulations and local legislation in practice and ensures that the deadlines are handled according to HI standards and regulations.

S/he will work closely with other shared services units (Logistics and HR) and projects teams and acts as a focal point on partnership financial follow-up matters.

The Partnership Finance Officer should provide support to the Finance Manager analysis of financial data, in order to ensure good follow-up of Partners BFU and Office management.
The Partnership Finance Officer must keep all the data confidential, and share it only with the authorized persons.

ACCOUNTABILITIES

Line manager: Finance Manager

Supervise: NA

In direct coordination with:

  • Partners: finance focal points;
  • Beirut hub: Operational Team & Support Services;
  • Coordination based in Amman: Finance team and Support services
  • Hosting mission: Lebanon mission’s Support Services department

RESPONSIBILITIES

Responsibility 1: Contribute to the quality of the partners’ financial information

Objective: Ensure the follow-up on partners’ compliance with HI financial rules and donors procedures and ensure monthly reporting by partner to HI and by HI to HQ and donors

Benchmark: Respect of the validation process; Respect of partnerhsip budget; Monthly reporting of partners’ expenses in accountancy system; quality of partners’ reports sent to HQ

Activities:

  • Produces an analysis of partners’ capacities in the financial field (i.e. budget monitoring tools) and based on the analysis, builds a capacity building plan for these partners
  • Checks the supporting documents provided by partners and the accuracy and conformity of their accounts before validating payment requests
  • Translate all invoices and receipts (+quotations when necessary) to English using HI forms and check that all supporting documents are received before sending to validation by budget holders
  • Follow up on the validation process with all budget holders and PM to enhance timely validation of all reports;
  • Liaise with HI budget holders and partners for comments on reports and clarification or if any missing documentations
  • Participates in the construction and adjustment of budgets with the budget holders. Provides budget holders with regular budget monitoring reports and assists them in the use of tools
  • Enters any cost-accounting changes and budget modification related to partnership into the Financial Information System (FIS)
  • Helps partners to organize themselves to meet the deadlines in the financial calendar
  • Provide support to partners on respect of financial procedures and deliver regular refresher on financial requirements
  • Follow up on the exchange rate used by the partners and cross check with sources of verification
  • Provide support to his/her line manager in assessment of new potential partners or in building existing partners’ financial capacities
  • Updates regularly the Partner Payment Follow up files and inform line manager when new transfers are due based on validated reports

Responsibility 2: Responsible of the implementation of financial procedures and Cash flow and accounts management

Objective 1: Respect HI financial procedures and make sure they are respected and that payments are in line with legal obligations and internal procedures

Objective 2: Ensure the respect of accountancy guidelines and the proper use of funds in respect of donor specific guidelines and make sure the financial calendar deadlines are respected and properly followed.

Benchmark: respect of HI and donors’ rules and procedures, quality of accounting deliverables, quality of follow up on payable and receivable accounts, respect of monthly deadlines as per the financial calendar ,quality of forecasts and respect for deadlines; quality of management and control of cash-flow, quality of archive in the server;

Activities:

  • Realize cash payments in respect of HI procedures and guidelines from the cash boxes he or she is responsible for and prepare bank payment for his/her line manager validation and signature and record all transactions in their respective ledgers
  • Monitors the number of chequebooks available and orders new ones as necessary; Organize monthly movements to the bank to collect bank statements and ad-hoc movement when bank transfer is needed
  • Give advances to authorized persons and records them in an advance ledger and clears them when all supporting documents are provided
  • Ensure the validity of Office invoices (quality of invoices and validation) and that all supporting documents are provided and coherent
  • Translate to English all HI invoices and any other necessary documents
  • Carry out cash and bank reconciliation with line manager on a monthly basis or whenever requested by his/her line manager
  • On a daily basis, makes entries in the FIS, ensuring that the descriptions of the entries are accurate and consistent with accounting allocations and that all the required fields are completed
  • Analyse and correct entries based on line manager and/or coordination feedback and comments
  • Prepare financial controls reports for transfers, receivable and payable accounts and send to line manager for consolidation with monthly financial closure reports
  • Contribute to the mid-yearly and yearly closure
  • Scanning and archiving of all financial supporting documents and make sure all files are accessible by authorized positions and prepare quarterly sending of originals to HQ
  • Limit cash flow shortage by anticipating cash and money change needs and make sure to keep the adequate quantity of money in the cashbox and safe
  • Provide analysis on General ledgers and accounts reconciliation (third party accounts: advances, VAT, partners)
  • Prepare any supporting documents asked for by internal or external auditors and Compliance department at coordination
  • Respect the Financial Calendar as defined each year in line with HQ deadlines and regional internal financial monitoring process

Responsibility 3: Support the finance manager in funding proposal, budget monitoring and allocation

Objective: Respect of Ensure the proper use of donor funds in respect of donor specific guidelines HI financial management rules,  financial guidelines and make sure rules are respected by partners and budget holders

Benchmark: respect of donors’ rules and procedures, quality of prodcued financial reports and budgets, quality of support provided to budget holders in proposal drafting, quality of archive in the server;

Activities:

  • Assist with the drafting of funding proposals for institutional donors
  • Assist in the preparation of the quarterly HI budgets (R1/R2 and R3) in the respect of HI budget framework
  • Extract the budget monitoring and follow up on monthly basis and whenever required
  • Identify analytical corrections and proceed to necessary adjustments on Navision
  • Optimise funding schedules (coverage of office, partners and support costs in the drafting or revision of institutional funding proposals
  • Ensure proper follow-up of donor deadlines as per funding database, and draw up the financial reports;
  • Inform budget holders of institutional donors’ financial rules and verfy their application
  • Verify funding expenditure monitoirng and provide budget holders with donor budget monitoring reports
  • Assist in the production of financial reports for institutional donors in conformity with donor guidelines
  • Prepare response to questions from internal and external auditors
  • Archive the budgets and financial reports shared with institutional donors in the dedicated storage spaces
  • Provide support in the preparation of allocation tables by budget holders for staff, support costs, communication lines and partners

Responsibility 4: Administration, Coordination & Reporting

Objective: Ensure the smooth flow of relevant information among departments and Coordination

Benchmark: quality of monthly report, follow up on the action plan, respect of deadlines, quality of support provided;

 

Activities:

  • Prepare the declarations of VAT and HQ transfers on a monthly basis and submit on quarterly basis to Lebanon mission
  • Provide, when requested by Ministry of Finance, sample of supporting documents declared to VAT directorate
  • Contribute to the preparation of yearly reports to Ministy of Finance (MOF) and Ministry of Interior (MOI)
  • Prepare the monthly Situation Report and send to line manager
  • Prepare the individual action plan on a monthly basis and submit to Line Manager for review and validation
  • Participate actively to meeting (team meeting, support meeting, finance meeting with budget holders and PMs)
  • Organize regular meetings with partners concerning financial-operational issues, challenges, refresher, etc.
  • Assist, when needed, the line manager in training for HI staff and budget holders on financial aspects

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

 

REQUIREMENTS

 

Education and Experience:

  • Mandatory:
    • Bachelor degree in Finance, Accounting or any other related field;
    • At least 1 year of experience in a similar position as Finance Officer preferably with INGO/NGO and with partners;
    • Experience in accounting systems/software; Practical knowledge of Microsoft Dynamics Navision is a plus;
  • Desirable:
    • Practical knowledge of Microsoft Dynamics Navision is a plus;
    • Previous experience in INGO/NGO would be an asset;
    • Previous experience in remote management is a plus;
    • Previous knowledge of donors’ environment would be an asset;
    • Previous experience with Handicap International would be an asset;

 

Professional and Personal Skills:

  • Strong analytical and observational skills;
  • Extremely rigorous and precise, attention to details;
  • Ability to manage priorities, deadlines and tasks efficiently;
  • Ability to perform repetitive tasks with a high degree of accuracy;
  • Excellent time management skills and ability to work under stressful conditions;
  • Autonomous and comfortable working independently with minimal supervision;
  • High level of motivation and proactivity;
  • Solution oriented and problem-solving skills and ability to follow guidelines;
  • Diplomacy and high ability to work collaboratively within a team;
  • Strong written and verbal communication skills;
  • Strong organizational skills;
  • Strong interpersonal and intercultural skills;

Computer Skills:

  • Strong computer skills especially Excel, Word and Outlook;

Language:

  • English language proficiency is a must;
  • Arabic language proficiency is a must;

 

JOB CONDITIONS

  • Remuneration: according to HI salary grid
  • Starting date: ASAP
  • Duration/ Type of contract: 6 months renewable based on a project timeline
  • Others: Health insurance
منتهية الصلاحية

ملاحظة:

دليل مدني، شبكة المجتمع المدني، يوفر للمنظمات منصة لنشر الوظائف, وليس مسؤول عن عملية التوظيف. كل منظمة مسجلة على دليل مدني هي مسؤولة بشكل فردي عن منشوراتها وعن عملية التوظيف.

آخر تاريخ التحديث: 
21 يونيو, 2022
قطاع(ات) التدخل:
احتياجات خاصة, الصحة, العمل وسبل العيش, الصحة النفسية, اللاجئين
آخر مهلة للتقديم:
الاثنين, 4 يوليو 2022
نوع العقد:
دوام‬ ‫كامل‬
مدة الوظيفة:
6 months renewable based on funding and performance
الراتب
as per HI salary scale
نطاق الراتب:
بين 1200 و 1500 (دولار أمريكي)
درجة التعليم:
بكالوريوس
تفاصيل درجة التعليم:
Bachelor degree in Finance, Accounting or any other related field;
متطلبات الخبرة:
بين سنة واحدة وسنتين
اللغة العربية:
بطلاقة
اللغة الانكليزية:
بطلاقة
اللغة الفرنسية:
غير مطلوب
البلد/المدينة: 
  • Lebanon
  • بيروت
  • بيروت