Finance and Administration Officer

The Finance and Administration Officer, under the supervision of Management Systems International’s (MSI) home office team, will support efficient financial and operational needs of MSI staff and consultants working on MEPL and QITABI 2 in Lebanon. The individual will be responsible for MSI field accounting needs, making financial entries into Quickbooks, retaining backup documents, ensuring that all entries meet generally recognized accounting standards, providing administrative and operational support of the projects, and working closely with the operational team at MSI’s home office.

Responsibilities:

Financial/Accounting

• Manage office financial functions by generating bank statements, preparing transfers between USD/LBP accounts as needed, and managing cash withdrawals/deposits.
• Manage petty cash and prepare fund requests when needed.
• Maintain and update accounting and financial systems in accordance with U.S. government, Tetra Tech, and MSI policies and regulations – as well as maintaining consistency with prime contractor requirements as appropriate – under supervision of the MSI home office.
• Record transactions in QuickBooks, and ensure MSI accounting standards, procedures, and policies are followed and implemented.
• Complete monthly financial reconciliations and ensure documents are properly uploaded and saved on MSI’s SharePoint system.

Taxes/Regulatory Obligations

• Coordinate with MSI’s home office staff and the country manager/lawyer to prepare NSSF payments and certificates, payroll taxes, and corporate taxes in compliance with local laws and other applicable rules.

Personnel Support

• Prepare monthly payroll sheets for field staff and coordinate payroll process with home office staff in a timely manner.
• Track personnel time off, annual review schedule and other administrative and human resource tasks.
• Support home office staff with employee agreements.
• Assist with recruitment needs and other human resource tasks.
• Support MSI’s short-term consultants and subcontractors, to include administrative support of data collection and marketing efforts.

Office Support

• Provide administrative support to the field and home office staff.
• Organize logistical and administrative arrangements for meetings and workshops.
• Assistance on local procurements, as needed.
• Other duties and tasks as assigned.

Qualifications:

• Five (5) years of work experience in accounting and/or finance.
• Bachelor’s degree in international development, accounting, or relevant field.
• Demonstrated knowledge of U.S. government contract management and financial systems.
• Demonstrated experience overseeing logistics in development contexts.
• Previous experience working on USAID funded projects is preferred.
• Proficiency and experience using MS Excel and QuickBooks is required.
• Ability to work collaboratively with multiple partners and vendors.
• Must be fluent in written and spoken Arabic and at minimum have professional proficiency in English.