يتطلب رسالة مع الطلب؟: 
لا
توجيهات التقديم: 

Any application not sent to the link below will not be taken into consideration 

البريد الالكتروني للشخص المسؤول: 
الوصف: 

 

  1. Handling Procurement:
  • Contact local sources of supply, get price quotations, and assist in the selection of vendors
  • Contact vendors to resolve problems with late shipment, damaged items, incorrect products or incorrect prices
  • Follow up and keep track to close any pending request or purchase order
  • Keep accurate records of payment and delivery of goods and services
  • Maintain purchasing files and records
  • Ensure the timely and well documented delivery of supplies to respective War Child Holland field offices in coordination with the Security and Logistics Advisor.
  • Receive the goods as per the description on the purchase order/request. Inspects goods upon delivery and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order
  • Organize and maintain computerized records containing vendor and bid information.
  • Correspond with vendors regarding prices, product availability, and delivery.
  • Check that purchase request and order forms are filled properly.
  • Coordinates warranty, Maintenance, and insurance claims for all assets/ inventory items;
  • Builds and maintains good professional working relationship with suppliers;
  • Ensure that WCH Procurement manual procedures are respected.
  • Check that advances given for the purchases are justified by invoices and proper purchase documents
  • Ensure that no procurements are carried out without Budget Holder approval, either directly or as properly delegated.
  • Suppliers are managed professionally, impartially and with no appearance of impropriety.
  • Documentation demonstrating accountability for each order is filed appropriately.
  • Finalize and maintains up to date data base of authorized and preferred suppliers/ vendors/ consultants, collect and prepares all necessary supporting documents for authorizations granting and renewals by the committee.

 

Result: Procurement activities for all projects are done on time in such a matter that WCH procedures and donor regulations.

 

 

 

 

 

 

 

  1. Warehousing Management: Daily Follow-up
  • Organizing transport arrangements between warehouses and to distribution locations, ensuring goods are transported in appropriate conditions according to their specific requirements and providing the appropriate documentation to accompany the transport.
  • Ensuring all incoming and outgoing stock is managed according to the Warehousing and Stock Management Standard, Policy and the Logistics Manual.
  • Ensuring all associated paperwork is completed and filed correctly so that there is a clear auditable trail for all stock movements.
  • Alerting Budget Holders/Program Managers when stocks are approaching minimum stock levels or perishable goods are approaching their expiry date, and carrying out any required destruction of stock
  • Loading, offloading and stacking goods (additional staff may need to be hired for specific dispatches)
  • Ensure the management of the stock
  • Decide to adjust the period of the inventory check according to the situation.
  • Generate and follow proper computed inventory of the stock.
  • Supervise reception of all materials and check and validate properly the waybills,
  • Estimate stock capacity according to purchase order that is done, estimate additional space for the shelves and pallets for future orders. 

Result: All daily logistics matters are handled in such a way that the warehouses are running efficiently.

 

  1. Logistics::
  • Assists the Logistics officer to ensure that all assets are recorded, managed and disposed of according to the Asset Guidance within the Finance Manual, with tasks including.
  • Tagging of all new assets
  • Ensuring damaged or broken assets are reported and filing of all Repairs/Return Requests
  • Ensure lost or stolen assets are reported and filing of lost & theft reports.
  • To ensure efficient maintenance and upkeep the office, electricity and water etc
  • To monitor the consumption records of all stationary and consumables such as printer cartridges, paper, pens, folders, coffee, drinking water, cleaning products etc
  • Support in keeping inventory of all equipment and ensure its regular update

 

Result: procurement and logistics matters are handled in such a way that the office is running efficiently.

 

Any other task appointed by the line manager

 

Knowledge and Experience

 

BS Degree in related field

Minimum of 2 to 3 years of relevant experience in a similar position

 

Skills and Competencies

  • Knowledge of logistics and administration
  • Strong planning and organizing skills to handle multiple tasks with deadlines
  • Fluent English and Arabic
  • Good computer skills
  • Team player
  • Result focused and cost-conscious;
  • Ability to work independently as well as cooperatively with team members
  • Social and communication skills
  • Good organizations skills
منتهية الصلاحية
آخر تاريخ التحديث: 
02 أغسطس, 2021
قطاع(ات) التدخل:
الأطفال والشباب
آخر مهلة للتقديم:
السبت, 14 آب 2021
نوع العقد:
‫تدریب‬
مدة الوظيفة:
maximum 3 months
الراتب
salary to be discussed
نطاق الراتب:
غير مدفوع
درجة التعليم:
بكالوريوس
تفاصيل درجة التعليم:
متطلبات الخبرة:
الخبرة غير مطلوبة
اللغة العربية:
جيد
اللغة الانكليزية:
جيد
اللغة الفرنسية:
غير مطلوب
البلد/المدينة: 
  • Lebanon
  • بيروت