Senior Grants Coordinator - Education

OBJECTIVE

The Senior Grants Coordinator is responsible to manage CL’s Education portfolio and is accountable for the timely implementation of Education grants while maintaining high quality in delivering the services. The SGC should support CL Education project coordinators and should provide technical and managerial support needed to the team.

The SGC will be accountable for all projects’ and grants’ deliverables governed by local and international donors. Delivery of services and compliance to CL and donors’ rules and regulations is a key success indicator to measure this position's performance.

The Senior Grants Coordinator will also be contributing in all donors’ engagement and portfolio management and should be effectively and actively engaged in the finalization of CL Education strategy.

DUTIES

• Contribute to the development of the Education grants’ Strategy and provide technical support and assistance to its implementation
• Contribute to the development of new programs and partnerships, in line with identified Education sector needs and within Caritas Lebanon’s strategy, including the elaboration of donor proposals in collaboration with the Head of Grants, Director of Programmes, Program Development Unit, and MEAL teams.
• Draft, review, and provide support in the negotiation of project agreements, including sub-agreements and memorandum of understanding
• Monitor and support the use of grants management tools such as Project trackers; Budgets, procurement plans, recruitment plans ensuring accurate tracking of implementation and timely alerts to potential challenges/obstacles
• Support in grants modifications mainly Cost and non-cost extension, amendments, Workplan revision, etc.
• Monitor and manage all administrative and financial details concerning the issuance of grants
• Ensure proper execution of the policies and procedures indicated in the grants guidelines, regulations, and requirements of the donors
• Manage the Education grants’ Unit and directly supervise the project PCs
• Provide guidance to the project coordinators and support in the day-to-day management of grants
• Ongoing monitoring of grant budgets and expenditures jointly with the related finance officer
• Communicate and maintain swift coordination with the donors
• Document and archive all files related to grants and official correspondence
• Monitor the education grants program’s indicators in close coordination with the MEAL team
• Ensure grant and procurement activities are in compliance with the donors and Caritas Lebanon rules, regulations, and policies
• Ensure efficient processing of all grants documents through the required approvals
• Ensure timely communications with the program and technical units on any issues concerning programs achievements, notable events, performance, completion of milestones, and any other issue of interest
• Contribute to and review all internal and external reports to ensure coherence, accuracy, high professional standards, and timely submissions
• Analyze regularly the context, risks, operational access issues, and availability of resources, in relation to the program objectives in close coordination with the project teams
• Address the feasibility of proposals and realign them in light of the field assessment findings
• Participate/oversee the recruitment process of the unit staff
• Regularly promote accountability, communicate expectations, and provide constructive feedback informally and formally via regular one-on-ones and performance appraisals
• Perform other duties as assigned by the Immediate Supervisor

SKILLS

Business Skills

• Excellent communication and reporting skills, preferably in a multi-cultural environment
• Ability to work effectively at all levels in the organization, both individually and as part of a team
• Excellent organizational and project management skills
• Proficient in English, French, and Arabic both written and oral
• Ability to work under pressure
• Good interpersonal and influencing skills
• Very good listening and facilitation skills – capable of managing and facilitating group discussions with program participants, partners, and all levels of staff
• Commitment to a high level of confidentiality with sensitive information
• Ability to develop clear goals and identify priority activities and assignments

Computer Skills

Microsoft office – All applications

EXPERIENCE & KNOWLEDGE

• At least 5 years of experience in program management
• Experience in writing concept papers and proposal
• Relevant experience in contracts and grants management
• Significant experience of working in humanitarian programs
• Good understanding of structure and processes in NGOs 
• Experience in project management and project cycle management, including project design, implementation, and evaluation
• Strong understanding of the project cycle and of M&E systems
• Experience in or understanding of program accountability principles